Accounts Payable Specialist

Cadrex; Chippewa Falls (WI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health/dental/vision coverage

Employer-paid life insurance

Disability insurance

Generous PTO & holidays

Remote work stipend (for eligible)

Job summary

Cadrex is seeking an Accounts Payable Specialist to process invoices, collect data, run reports, and resolve payable discrepancies. You will liaise with internal contacts and suppliers, ensuring accurate data entry and timely payments.

The role emphasizes prioritizing tasks, maintaining records, and handling special projects as needed in a diverse team environment.

Qualifications

• 1+ year related experience in accounts payable or accounting.
• Associates degree or equivalent combination of education and experience.
• Proficient in Excel and numeric accuracy.

Responsibilities

• Set up invoices for payment and maintain payment records.
• Review invoices and check requests related to payables.
• Investigate discrepancies between POs and invoices; resolve issues.
• Prepare monthly A/P accruals and vendor reports.
• Read invoices, packing lists, POs, and expense reports for accuracy.
• Maintain vendor records and assist in 1099 preparation.

Skills

Strong numeracy

Analytical skills

Problem solving

Time management

Education

Associates degree

Tools

Microsoft Office/Excel

Job description

Description Overview

Cadrex is searching for an Accounts Payable Specialist to process invoices and make recommendations for payment. Responsible for data entry, collection of data, running reports, researching, and resolving payable discrepancies, record keeping, and special projects as needed. This position will work with a diverse group of internal contacts and outside customers and suppliers. Importance will be placed on the ability to plan, prioritize, and organize a diversified workload.

Key Responsibilities

• Sets up invoices for payment of due accounts and maintains records of payments;
• Reviews invoices and check requests related to payable accounts;
• Investigates discrepancies between purchase orders and invoices from vendors;
• Resolves issues;
• Vouches invoices and processes for payment;
• Follows up with vendors on issues related to accounts payable and maintains good relationships with them;
• Prepares monthly A/P accruals;
• Prepares and maintains accounts payable reports and corrects discrepancies in the reports;
• Sets up new vendors and maintains existing vendor information in the files;
• Assist in preparation of annual 1099's;
• Read and interpret documents such as invoices, packing slips, purchase orders, expense reports, and company instructions and procedure manuals;
• Precisely captures information to complete work accurately; Ensures that information is always reviewed; Focuses on smaller elements and finer points of material or processes;
• Responds promptly to vendor;
• Administrative duties as needed.

Preferred Qualifications

• 1+ year related experience
• Strong numeracy and analytical skills
• Good problem-solving and time management skills
• Advanced knowledge of Microsoft Office/Excel

Education

Associates degree or equivalent combination of education and experience.

Location

Onsite

Schedule

M-F

Total Compensation Includes

• Health/dental/vision coverage
• Employer-paid and supplemental life insurance
• Short- and long-term disability insurance
• Generous paid time off and holiday pay
• Monthly remote work stipend (for remote employees who qualify)
• 401(k) investment plan, with an employer match of up to 4%
• Education support program
• Safety eyeglasses/shoe reimbursement
• Referral bonuses
• Bonus plan for all full-time employees

Cadrex's Core Values

Safety first, rising to the challenge, collaboration, accountability, and doing the right thing.

About Us

Cadrex Manufacturing Solutions is a leading provider of complex sheet metal and machined production parts, assemblies, and weldments for a variety of end markets, including electrical transmission and distribution, warehouse automation, technology, aerospace & defense, medical, food, and industrials. With locations in Colorado, Pennsylvania, Illinois, Washington, Wisconsin, Minnesota, Michigan, Indiana, Massachusetts, Oklahoma, and Monterrey Mexico, Cadrex offers numerous in-house manufacturing capabilities, including laser cutting, sheet metal fabrication, complex assembly, CNC punching, CNC machining, forming, robotic welding, stamping, fastener insertion, and tool and die manufacturing, to effectively serve customers with lights-out manufacturing capabilities for mid- to high-volume production.

Equal Employment Opportunity Statement

Cadrex provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process. AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate's qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.