Accounts Payable Specialist

Aalberts integrated piping systems; Charlotte (NC); On-site; USD 28,000 - 39,000; Full time

Job summary

Aalberts IPSA in Charlotte, NC is seeking an experienced Accounts Payable Specialist to oversee pay-outs and review financial transactions. You will process payment invoices, coordinate with other accountants to ensure records are accurate, and support audits with documentation and explanations.

The role requires strong attention to detail, analytical skills, proficiency in accounting software and Excel, and effective communication.

Qualifications

• Bachelor’s degree in accounting/finance or business required.
• Minimum 5+ years of relevant experience in accounts payable or accounting.
• Strong knowledge of accounting principles, reporting, and internal controls.

Responsibilities

• Process and review vendor invoices for accuracy and coding.
• Manage payments to vendors using various methods (checks, ACH, wire).
• Generate AP reports and provide insights on performance and trends.
• Resolve invoice discrepancies and respond to vendor inquiries promptly.
• Assist audits by providing documentation and explanations of AP transactions.
• Train and mentor junior AP staff and support staff as needed.

Skills

Attention to detail

Analytical skills

Communications

Excel proficiency

Accounting software

Education

Bachelor's degree in accounting/finance or business

Tools

SAP

Microsoft Excel

Job description

Accounts Payable Specialist | Charlotte, NC 28277

Ready to change the future, your way?

This is an excellent opportunity for a driven Accountant to unlock your ambition and work the future at Aalberts.

As a full-time Accounts Payable Specialist in the Accounts Payable Department at Aalberts, located in Charlotte, NC. The AP Specialist will oversee pay-outs and review financial transactions. In this role, you may process payment invoices, help create reports on financial activity, and coordinate with other accountants to ensure all records are accurate.

The AP Specialist will assist in resolving problems and discrepancies, respond to vendor inquiries, research invoice copies, check billing documentation, and manage other financial processes as needed. The AP Specialist will also manage other staff and help train new employees within the accounting department, delegating their own work as needed. This role requires strong attention to detail, analytical skills, proficiency in accounting software and Microsoft Excel, as well as excellent communication and organizational abilities. The AP Specialist will have knowledge of the organization’s policies and procedures and is able to work efficiently to meet deadlines.

the Aalberts way

Aalberts is built on entrepreneurship. We believe the more space people are given, the greater their chance of finding brilliant solutions for our customers. That is why we encourage everyone to take ownership, think independently yet work as one team. You are in charge today of what happens tomorrow. For yourself, for the company, and for our planet.

• Invoice Processing, reviewing, coding, and processing invoices accurately and in a timely manner.
• Communicate with vendors regarding invoice discrepancies, payment issues, and other related matters.
• Payment Processing, ensuring that payments to vendors are processed accurately and on time, utilizing various payment methods such as checks, ACH, wire transfers, etc.
• Reconciling vendor statements and resolve any discrepancies or issues that may arise.
• Generate AP Reports, analysing data, and provide insights to management regarding AP Performance and trends.
• Ensure compliance with company policies, accounting, principles and relevant laws and regulations.
• Perform audit and tax/finance team support
• Identify indirect tax requirements
• Review all accounts payables invoices for accuracy in coding, tax accruals, signature approvals and appropriate backup documentation
• Process and prepare sales and use tax forms as required
• Identify duplicate or inactive vendors, miscoded vendor classes and income codes, or opportunities for electronic payment (ACH or P-card)
• Validate and process all requests for vendor changes including changes to address, vendor names, 1099 status
• Ensures compliance with Global Supplier Maintenance policy
• Input invoices into SAP sub ledger for all Shared Service Centre entities
• Contacts budget holders in order to get approval for invoices
• Corresponds with vendors / employees and responds to inquiries
• Identify opportunities to improve the efficiency and effectiveness of the AP process, implementing best practices and participating in system updates or implementations.
• Assist with internal and external audits by providing documentation and explanation related to AP transactions and processes.
• Build and maintain positive relationships with vendors to facilitate smooth transactions and resolve issues effectively.
• Provide guidance and support to junior AP Staff, including training, mentoring, and overseeing their work.
• Assist with internal and external audits by providing documentation and explanation related to AP transactions and processes.
• Build and maintain positive relationships with vendors to facilitate smooth transactions and resolve issues effectively.
• Complete additional duties as assigned by your manager.

requirements

• Bachelor's degree in accounting/finance or business
• 5+ years of relevant experience.
• Basic knowledge of Microsoft Office Excel, Outlook and Word.
• Demonstrates advanced understanding of financial accounting, reporting, planning, controlling, assurance, internal control, treasury or investment a strong plus.
• English language proficiency of at least B1 level where clear communication and basic problem-solving skills are essential.

why work at Aalberts?

• Globally renowned company, dedicated to technological innovation and excellence
• Diverse teams of passionate individuals, committed to making a difference
• Professional growth and development opportunities
• Think independently yet work as one team
• Be in charge today of what happens tomorrow

about Aalberts

We are a company of over 13,000 passionate people spread across 50 countries, working as one to engineer mission-critical technologies, making impact in everyday life. Aalberts IPSA proudly supports eco-friendly buildings to high-tech manufacturing, minuscule microchips to the largest seagoing vessels, and next gen vehicles to lightweight airplanes. Since 1975, we have been at the forefront of where technological innovation truly matters and progress is really made for a clean, smart and responsible future.

Travel is not required for this role.

compensation and benefits

The hourly rate for this role is fair and decided upon based on experience and proven skills alignment through our interview process. This role will observe our company’s 12 paid holidays, generous paid time off and competitive full suite benefits package.

go ahead, work the future at Aalberts

Our procedure involves application submission, screening, assessments, selection, and offer/onboarding. The process follows a tentative time frame and is subject to the availability of both parties and the completion of each stage.

our commitment to all

Aalberts IPSA is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other classification protected by law.