Accounts Payable Specialist

ELGI Equipments Ltd; Charlotte (NC); On-site; USD 60,000 - 85,000; Full time

Job summary

A leading provider of compressed air solutions is seeking an Accounts Payable professional to oversee and manage the accounts payable function. In this role, you'll ensure timely processing of vendor invoices, maintain relationships with vendors, and collaborate with various departments to streamline processes and drive automation. Ideal candidates will have a Bachelor's degree in accounting and substantial experience in accounts payable within fast-paced environments.

Qualifications

• 5 to 7 years of experience in accounts payable.
• Experience managing accounts payable in a fast-paced environment.
• Proven ability to meet deadlines.

Responsibilities

• Support the manager in managing all aspects of accounts payable.
• Ensure accurate and timely processing of vendor invoices and payments.
• Maintain vendor relationships and ensure reconciliation of vendor accounts.

Skills

Accounts Payable Process Management

Vendor Relationship Management

Financial Reporting

Automation and Process Optimization

Internal Controls & Compliance

Education

Bachelor's degree in accounting

Tools

ERP and Accounting Software

Job description

About Us

Established in 1960, ELGi is a global compressed air solutions provider with over two million customers across 100 countries. With over 400 products and accessories, ELGi aims to provide the lowest ownership cost experience supported by responsive service. Our brand goal of being "Always Better" for our customers, employees, investors, suppliers, distributors, and societies serves as the backbone for our aspiration to be the preferred compressed air partner.

Established in 2012, ELGi North America provides compressed air solutions to a variety of markets and applications throughout North America. We believe the U.S. will be a critical driver in our growth ambitions and are aggressively investing in establishing our market capabilities, expanding distribution, and building customer trust. As we approach our business goals, we aim to become the employer of choice.

Section B: Defining the Purpose of the Job:

Purpose

The role holder is responsible for supporting the manager in overseeing and managing all aspects of the accounts payable function. This includes ensuring the accurate and timely processing of vendor invoices and payments, maintaining vendor relationships, and - completion of the reconciliation of vendor accounts. The role also involves coordinating with other departments to streamline invoicing processes, drive automation, and ensure statutory compliance in all accounts payable activities.

Section C: Key stakeholders and their expectations:

Key Stakeholders	List	Key Expectations of Stakeholders
Internal	Accounts Payable Manager	Ensures accurate financial reporting and timely processing of payments, and compliance with financial policies.
Accounts Payable Team	Leads the accounts payable team, ensuring deadlines are met, processes are followed, and issues are resolved efficiently.
Finance Team	Collaborates to reconcile accounts and ensure timely reporting of AP data in financial statements.
Procurement Department	Ensures purchase orders are matched with invoices for payment processing.
Operations Team	Provides documentation and approvals for AP processing to ensure smooth operation.
External	Vendors	Ensures timely payments, addresses discrepancies, and maintains positive relationships.
External Auditors	Coordinates audit processes and provides necessary documentation for audit reviews.
Tax Authorities	Ensures adherence to tax regulations and provides necessary documentation for tax filings.

Section D: Defining Result Outcomes:

Key Expectations of Stakeholders	Result Outcomes to achieve expectations
Invoice Processing & Payments	Ensure invoices are processed on time, avoiding any overdue payments and ensuring smooth supplier relationships.
Vendor Reconciliation	Complete 100% reconciliation of vendor accounts and ensure no discrepancies remain unresolved.
Automation of AP Process	Lead initiatives to automate accounts payable processes, driving efficiency and reducing manual intervention.
Statutory Compliance	Ensure full compliance with applicable laws and regulations regarding accounts payable and payment practices.
Internal Metrics & Reporting	Establish and monitor key performance metrics to assess and improve the performance of the accounts payable function.
Audit Coordination	Facilitate smooth audits by providing necessary records and assisting auditors in verifying accounts payable practices.

Section E: Defining Enabling Outcomes:

Result Outcomes to achieve expectations	Enabling outcomes to achieve results outcomes
Process Optimization	Drive the implementation of streamlined and automated accounts payable processes.
Payment Timeliness	Establish efficient workflows and communication channels to ensure invoices are paid on time.
Team Leadership	Manage and develop the accounts payable team to ensure they meet deadlines, maintain accuracy, and resolve issues effectively.
Cross-functional Collaboration	Work closely with procurement, finance, and operations teams to ensure alignment of accounts payable processes with business needs.
Compliance Management	Regularly review and update internal policies to ensure compliance with the latest financial regulations.

Section F: Competencies Required:

Criticality: V - Vital, E - Essential, D - Desirable
Competency levels: 1 - Beginner, 2 - Intermediate, 3 - Expert
Functional Competencies	Criticality	Competency Level
Accounts Payable Process Management	V	3
Vendor Relationship Management	E	2
Financial Reporting	V	2
ERP and Accounting Software	E	2
Automation and Process Optimization	V	2
Internal Controls & Compliance	V	2
Behavioral Competencies (Top ones)	Proficiency Level (ü)
Personal Effectiveness-3	Executing
Personal Resourcefulness-3
Collaboration-2
Results Orientation-3
Customer Centricity-2
Market Insights-1

Section G: Qualification and Experience:

Desired Qualification	Desired Experience
· Bachelor's degree in accounting preferred	· 5 to 7 years of experience in accounts payable. · Experience managing accounts payable in a fast-paced environment with a proven ability to meet deadlines.