Accounts Payable Specialist

Busey; Champaign (IL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

401(k) match

Profit sharing

Employee stock purchase plan

Paid time off

Medical insurance

Dental insurance

Vision insurance

Life insurance

Job summary

Busey in Champaign, IL is seeking an Accounts Payable Specialist to manage the full invoice payment cycle from receipt to payment. You will review invoices, route approvals, and ensure accurate data entry in our accounting software while upholding internal policies.

The role emphasizes timely processing, vendor communication, and maintaining confidential financial records, with potential eligibility for a bonus based on performance.

Qualifications

• Requires an associate's degree and experience in accounting or AP.
• Knowledge of accounts payable software is preferred.
• Proficient with Microsoft Office and data entry.
• Maintains confidentiality of financial information.

Responsibilities

• Review AP invoices for proper approval and route unapproved invoices for appropriate approval.
• Analyze, understand, and pay invoices.
• Maintain records of financial transactions and provide records to other departments when needed.
• Review internal employee expense reimbursements for proper supporting documentation.
• Assign GL account distributions to invoices.
• Prepare checks and ACH payment files, complete check payment processing.

Skills

Attention to detail

Confidentiality

Deadline-driven

Problem solving

Customer service mindset

Education

Associate’s degree in business or accounting

Experience in accounting or accounts payable

Tools

Accounts payable software

Microsoft Office

Job description

Position Summary

The Accounts Payable Specialist is responsible for performing the invoice payment cycle. This includes everything from opening the mail/email, scanning the invoices, entering the information in accounting software, prioritizing payments, reviewing entries, and processing payments. These duties must be done in a timely, efficient manner within established policies and procedures.

Duties & Responsibilities

• Review accounts payable invoices for proper approval and route unapproved invoices for appropriate approval.
• Analyze, understand, and pay invoices.
• Maintain records of financial transactions. Be able to provide those records to other departments when needed.
• Review internal employee expense reimbursements for proper supporting documentation of expense and process in a timely manner.
• Assign appropriate general ledger account distribution to invoices.
• Request information and documentation from vendors.
• Verify receipt of vendor invoices billed on monthly statements and match charge or service tickets to vendor statements.
• Data entry of vendor invoices into accounts payable software system, including intercompany payables.
• Review and verify that data entered in accounts payable software matches invoice and vendor information.
• Prepare checks and ACH payment files, complete check payment processing.
• Answer Associate questions on general ledger accounts, reimbursements, mileage, expense reimbursement forms, notary, and paid invoices in a timely manner.
• Respond to emails and phones calls from vendors & coworkers in a timely manner.
• Perform company-required training.
• Maintain and safeguard company assets.
• Research prior transaction
• Be familiar with Busey Policies, especially the Capital, Purchasing, and Expense Approval Policy and the Travel and Business Expense Reimbursement Policy.
• Accounts Payable Specialist II (in addition to above duties)
• Maintain vendor W-9 forms in accounts payable software files.
• Assist in the annual preparation of IRS 1099-Misc forms regarding vendor payments.
• File and store A/P transaction records and related information in appropriate manner for both physical and electronic storage.
• Prepare monthly and special request reports.
• Review and analyze monthly and special request reports.
• Maintain and update vendor records including updating documentation within the accounting system.
• Maintain employee direct deposit forms and other documentation. Upload and file within our accounting system.
• Research account discrepancies.
• Assist Audit with documentation requests.

Education & Experience

Knowledge Of & Ability To

• Complete work accurately to prevent/limit number of errors
• Maintain confidentiality of information
• Perform duties under frequent time pressures and high work volume
• Solve problems independently while applying logic and discretion
• Bring positive energy to the workplace with a high level of commitment and exceptional customer service.

Education And Training

• Requires Associate’s degree, preferably in business related field.
• Requires experience (coursework or work experience) in accounting or accounts payable.
• Knowledge of accounts payable software is preferred.
• Requires knowledge of Microsoft Office.

Benefits And Compensation

Salary offered is based on factors, including but not limited to, the job duties, required qualifications and relevant experience, and local market trends. The role may be eligible for bonus or incentives based on company and individual performance.

(Base Pay Range: $18.50 - $20 hourly)

Busey provides a competitive Total Rewards package in return for your time, talents, efforts and ultimately, results. Your personal and professional well-being-now and in the years to come-are important to us. Busey's Total Rewards include a competitive benefits package offering 401(k) match, profit sharing, employee stock purchase plan, paid time off, medical, dental, vision, company-paid life insurance and long-term disability, supplemental voluntary life insurance, short-term and long-term disability, wellness incentives and an employee assistance program. In addition, eligible associates may take advantage of pre-tax health savings accounts and flexible spending accounts. Visit Busey Total Rewards for more information.

Equal Opportunity

Busey values a diverse and inclusive workplace and strives to recruit, develop and retain individuals with exceptional talent. A team with diverse talent, working together, is essential to Busey's commitment of delivering service excellence. Busey is an Equal Opportunity Employer including Disability/Vets. Visit Busey.com/Careers to learn more about Busey's Equal Opportunity Employment.