Accounts Payable Specialist

Vistage Worldwide, Inc.; California; Hybrid; USD 100,000 - 125,000; Full time

Job summary

An established industry player is seeking an AP Specialist to join their team, focusing on the timely processing of invoices and ensuring compliance with payment procedures. This role is ideal for a detail-oriented individual who thrives in a collaborative environment and is committed to enhancing workflows. The company fosters a culture of continuous improvement and offers a supportive work atmosphere, where employees can grow and develop their careers. With a hybrid work model and generous employee benefits, this position provides a unique opportunity to contribute to the success of a leading organization in the professional training and coaching sector.

Benefits

Free lattes and Kombucha on tap

Onsite gym with Peloton bikes

Tuition reimbursement program

401(k) matching funds

16 days of paid time off

Employee happy hours

Business casual office vibe

Access to Vistage executives

Qualifications

• 3+ years of experience with automated accounting systems preferred.
• Experience with international taxation methods is preferred.

Responsibilities

• Review and process invoices according to policies for allowances and approvals.
• Integrate approved invoices into the automated accounting system for payment.

Skills

Detail-oriented

Excellent verbal/written communication

Ability to multi-task

Curious and continuous learner

Strong business acumen

Education

Associate of Science or Arts in business

Tools

Microsoft Excel

Microsoft Word

Great Plains Dynamics

SAP Concur T&E/Invoice

Job description

POSITION SUMMARY

The AP Specialist is responsible for the timely processing of invoices submitted to Vistage, ensuring compliance with established payment procedures. This role requires a team player who can work independently while remaining supportive of team goals. The ideal candidate will possess a professional demeanor and exhibit creative and innovative thinking to enhance processes and workflows.

THE COMPANY

Vistage is the world’s largest CEO coaching and peer advisory organization for small and midsize business (SMB) leaders. We offer the most effective approach for SMB enterprises to achieve better results and grow faster and for SMB leaders to maximize their impact.

The 45,000+ members we serve are CEOs, owners and executives of SMB organizations located across the US and in 40 countries worldwide. These SMB executives spend a day or more with Vistage every month, immersing themselves in our comprehensive platform to become better leaders, make better decisions and achieve better results. Our platform features three core elements: valuable perspectives from a trusted group of peers, professional guidance and meeting facilitation from an accomplished business leader (the Chair), as well as deep insights from subject matter experts.

Vistage was founded more than 65 years ago, and we’ve grown every year since then by innovating to stay on the cutting edge of business and relentlessly delivering value to our members. Our success is demonstrated by Vistage member companies growing 2.2 times faster than non-Vistage peer companies. Learn more about us at www.vistage.com.

VISTAGE EMPLOYEE LIFE

Vistage’s success is anchored by a unique culture which reinforces employee commitment to the Vistage mission. It is a spirit of collective success and achievement which is also reflected in our workplace. Here’s a sample of the employee experience that helps drive our success:

• Welcome to our home. Our US headquarters sits in the heart of San Diego’s UTC area. It features an open, modern aesthetic with lots of collaboration spaces, free lattes and Kombucha on tap! From our San Diego base, we collaborate with colleagues based across the country and around the world.
• We sweat the details. Our onsite gym is decked out with Peloton bikes, a Mirror workout system and plenty of other equipment to keep your workout challenging and fresh. On-site yoga classes, chair massages and smoothie days also help to keep us focused and healthy!
• We invest in your career. Each employee has an actionable career progression plan developed through individual collaboration with their manager. We focus on promoting from within and employee progression plans are complemented by all-staff development days held in our state-of-the-art learning center as well as access to tons of individualized development resources and a tuition reimbursement program.
• We invest in you. Our employee benefits program is one of the most generous you’ll find. Fully-paid healthcare is provided for employees through Anthem Blue Cross along with access to dental, vision and life insurance coverage. Take care of your financial future with 401(k) matching funds eligibility after your first month as an employee and utilize the free individual investment counseling we provide to help you grow the money you’ve saved. You’ll also start with 16 days of paid time off per year to allow you to relax and recharge . . employees receive additional annual paid days off based on tenure.
• We keep it fun! Whether you’re enjoying our summer baseball outing, unwinding during an employee happy hour or toasting your co-workers at our epic annual holiday party, you’ll see that we take having fun as seriously as helping our members succeed! The office vibe is business casual with flexible schedules along with freedom to work from home in bunny slippers if that’s your thing! We value mutual respect and laughter . . we hate stiff formality. You’ll have regular access to Vistage executives—our CEO even buys everyone doughnuts several times a year to fuel his informal employee chats!

Vistage’s culture and sense of mission drives employee loyalty: more than half of our staff has been with the company for five years or longer. Are you ready to start your Vistage journey?

RESPONSIBILITIES

• Review invoices and process according to Vistage’s policies for allowances and approvals.
• Disperse invoices to the relevant, authorized Vistage supervisor for signature.
• Ensure that all invoices to be paid are coded to the appropriate general ledger/project accounts.
• Integrate the approved invoices into the automated accounting system for payment.
• Provide feedback to vendors and relevant internal customer regarding invoice discrepancies.
• Prepare and Process vendor payments.
• Process expense reports via Concur online system.
• Coordinate W-9 data collection and processing.
• Process monthly Chair Pay.
• Provide support for monthly accounting close cycle.
• Other duties as assigned.

EXPERIENCE

• 3 or more years of progressive work experience with automated accounting systems preferred.
• Experience with international taxation (e.g. VAT) methods is preferred.
• Experience with Microsoft Excel and Word or similar system is required.
• Experience with Great Plains Dynamics is preferred.
• Experience with SAP Concur T&E/Invoice is preferred.
• Detail-oriented.
• Must be able to multi-task.
• Excellent verbal/written communications skills.
• Must be able to effectively communicate in person and over the telephone.
• Must be able to help coordinate change in a continuous improvement environment.

PROFILE

• Curious and continuous learner.
• Excellent communicator, both online and in person.
• Strong business acumen.
• Personal integrity & character.
• Self-disciplined, ability to work independently.

EDUCATION

• Associate of Science or Arts in business acceptable as long as education/work experience demonstrates a solid understanding of accounting principles.

TOTAL COMPENSATION RANGE

$25 - $27.50 hourly + 6.5% corporate bonus (salary based in San Diego, CA)

JOB LOCATION

Hybrid in San Diego; 2 days onsite, 3 days offsite

SENIORITY LEVEL

Associate

EMPLOYMENT TYPE

Full-time

JOB FUNCTION

Accounting/Auditing and Finance

INDUSTRIES

Professional Training and Coaching