Accounts Payable Specialist

Yellowstone Boys and Girls Ranch, Inc.; Billings (MT); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Ongoing training

Opportunities for advancement

Supportive, mission-driven team

Job summary

Yellowstone Boys and Girls Ranch, Inc. seeks an Accounts Payable Specialist to manage invoicing, approvals, and timely payments, strengthening vendor relationships and compliance with internal policies.

The ideal candidate will be detail-oriented, organized, and capable of identifying process improvements while maintaining accuracy and professionalism. This on-site role supports a mission-driven team at our Billings, MT location.

Qualifications

• High School Diploma or GED required.
• 2+ years of experience in accounts payable or related role.
• Criminal/Child Abuse background check as required by MT state.

Responsibilities

• Invoice Processing: Review, verify, and process invoices with proper coding and approvals.
• Vendor Management: Maintain vendor records and respond to inquiries professionally.
• Payment Processing: Prepare electronic payments, checks, and wires per terms.
• Expense Reports: Review and process employee expense reports per policy.
• Reconciliations: Perform monthly AP reconciliations and resolve discrepancies.
• Reporting: Generate aging and payment forecast reports for management.
• Compliance: Ensure adherence to internal controls and regulatory requirements.
• Process Improvement: Identify and implement AP process improvements.

Skills

Attention to detail

Time management

Problem-solving

Self-motivation

Team collaboration

Communication

Organizational skills

Policy compliance

Education

High School Diploma or GED

Job description

Position Summary

The Accounts Payable Specialist is responsible for managing and processing all aspects of YBGR's accounts payable function, including verifying invoices, ensuring proper approvals, and processing payments accurately and on time. This role plays a critical part in maintaining vendor relationships and supporting the financial health of the organization by ensuring compliance with internal policies and external regulations. The ideal candidate is detail-oriented, organized, and skilled in identifying opportunities to improve processes while maintaining the highest standards of accuracy and professionalism.

Compensation & Benefits

Starting salary range: $21.65-$24.37 per hour, based on education and relevant experience. This reflects steps 1-5 of an 11-step pay schedule. YBGR offers ongoing training, opportunities for advancement, and a supportive, mission-driven team culture.

Daily And Monthly Responsibilities

• Invoice Processing: Review, verify, and process invoices, ensuring proper coding, approvals, and documentation.
• Vendor Management: Maintain vendor records, reconcile vendor statements, and respond to inquiries in a timely and professional manner.
• Payment Processing: Prepare and process electronic payments, checks, and wire transfers in accordance with payment terms.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies.
• Reconciliations: Perform monthly reconciliations of accounts payable transactions and resolve discrepancies.
• Reporting: Generate and maintain accounts payable reports, including aging reports and payment forecasts.
• Compliance: Ensure compliance with company policies, internal controls, and regulatory requirements.
• Process Improvement: Identify and recommend improvements to accounts payable processes and workflows.
• Contribute to the strategic goals and outcomes of the agency as measured by the development and achievement of individual, departmental, and organizational goals and outcomes. Participate in Performance Quality Improvement (PQI) goals of the organization, both individually and as a team member.
• Deal constructively and helpfully with all other members of the organization.
• Fully support and model the mission and values of YBGR.
• Adhere to all policies, systems, safety requirements, and procedures of the organization.
• Take the initiative to identify problems and seek out solutions.
• Be a professional representative of the organization to those outside it.
• Participate and engage in monthly supervision/coaching meetings with the supervisor.
• Be aware of the cultural and socioeconomic characteristics of the persons served.
• Participate in required training as appropriate to the position and beneficial to YBGR.
• Other duties as assigned.

Required Qualifications

• 21 years old or older
• Criminal / Child Abuse Clearance: Must pass criminal record and child abuse registry background check as required by the State of Montana.
• High School Diploma or GED
• Experience: 2+ years of experience in accounts payable or a related role.

Required Abilities/Skills

• Technical Proficiency: Strong understanding of accounts payable processes and procedures.
• Attention to Detail: Ability to review invoices, payment requests, and expense reports with a high degree of accuracy. Strong skills in identifying discrepancies and resolving them efficiently.
• Time Management: Proven ability to manage multiple tasks, meet deadlines, and prioritize workload in a fast-paced environment.
• Problem-Solving: Analytical mindset with the ability to investigate and resolve discrepancies or issues in a timely manner.
• Demonstrate being self-motivated, self-disciplined, and diligent with forward thinking.
• Demonstrate the ability to think of their team over self and define success collectively rather than individually.
• The ability to effectively interact and communicate with others. These skills are essential for building and maintaining relationships, collaborating with colleagues, resolving conflicts, and navigating various social situations.
• Demonstrate the following values.
• Faith - is being sure of successfully achieving our mission, based upon our trust in a loving creator.
• Integrity - doing what is right, putting the needs of others above your own, and living by the highest values.
• Relationship - being committed to one another in a mutually respectful, dignified, healthy, and honoring manner.
• Stewardship is the use of any resource or talent entrusted to YBGR to fulfill the mission and values.
• Willingness and ability to obtain certification in First Aid/CPR and Violence Intervention Prevention.

Physical/Environmental Demands & Requirements

• Sedentary Work: Ability to sit for extended periods while working at a desk or computer.
• Hand-Eye Coordination: Proficient use of hands and fingers for typing, data entry, and operating office equipment (e.g., keyboard, mouse, calculator).
• Visual Ability: Ability to read, review, and analyze printed and digital documents, including invoices, reports, and spreadsheets.
• Hearing and Speaking: Clear communication with vendors, team members, and stakeholders, both in-person and via phone or video conferencing.
• Mobility: Occasionally moving within the office to retrieve files, attend meetings, or use office equipment such as printers and scanners.
• Lifting and Carrying: Ability to lift or carry small items, such as files, reports, or office supplies, typically weighing less than 15 pounds.
• Repetitive Motions: Frequent repetitive tasks, such as typing or entering data into systems.
• Environmental Conditions: Work is performed in a standard office environment with minimal exposure to adverse conditions.