Accounts Payable Specialist

Underground Construction Co., Inc.; Benicia (CA); On-site; USD 54,000 - 62,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Underground Construction Co., Inc. is seeking an Accounts Payable Specialist in California to manage invoicing, vendor relations, and month-end close.

You will verify invoices, process payments, and ensure compliance with regulations while maintaining accurate financial records. The role requires an associate degree in accounting or related experience, strong data-entry and ERP skills (JDE or similar), and a keen eye for detail.

Qualifications

• Associate degree in Accounting or Business Administration or 3-4 years of relevant experience.
• Solid understanding of basic accounting principles, fair credit practices, and collection regulations.
• Proven ability to calculate, post, and manage accounting figures and financial records.
• Data entry skills.
• Protect the organization's value by keeping information confidential.
• Hands-on experience in operating spreadsheets and accounting software (JDE or other full-scale ER software).
• Customer service orientation and negotiation skills.
• High degree of accuracy and attention to detail.
• Ability to work extended hours when necessary for business needs.
• Experience working in construction is a plus.
• Demonstrated ability to work effectively in a team environment.

Responsibilities

• Review and verify vendor and subcontractor invoices and check requests, ensuring accurate coding.
• Verify Subcontractors are compliant with all relevant regulations and standards
• Prepare invoices for payment including uploading them into the accounting system
• Research, resolve, and reconcile invoice discrepancies and accounts payable transactions
• Prepare and perform check runs
• Review and account for company credit card transactions
• Monitor vendor/subcontractor accounts and statements to ensure timely payments
• Establish and maintain communication with vendors and subcontractors promptly responding to their inquiries
• Prepare monthly accruals and assist with the month-end closing process
• Supply and maintain required documentation for audit purposes
• Maintain organized vendor/subcontractor files and file checks
• Perform additional related duties and projects as assigned

Skills

Data entry

Attention to detail

Customer service

Negotiation skills

Teamwork

Education

Associate degree in Accounting or Business Administration

Tools

JDE ERP

Job description

Overview

Accounts Payable Specialists, often referred to as AP Specialists, provide financial, administrative, and clerical services and ensure the accuracy and efficiency of operations.

About UCCO

Underground Construction Co., Inc. has provided quality gas, power, airport fueling and telecom construction services for over 80 years. Since laying our first pipe in 1936, we have successfully completed thousands of government, commercial and private sector construction projects throughout the United States. Underground Construction Co., Inc. is one of the oldest and most respected contractors in the West. We continue to lead our industry in safety, quality, customer satisfaction and community service. Our complete and diverse range of construction services includes gas transmission and distribution, electrical transmission and distribution, airport fueling facilities, industrial and special projects, telecommunications, and utilities.

Responsibilities

• Review and verify vendor and subcontractor invoices and check requests, ensuring accurate coding.
• Verify Subcontractors are compliant with all relevant regulations and standards
• Prepare invoices for payment including uploading them into the accounting system
• Research, resolve, and reconcile invoice discrepancies and accounts payable transactions
• Prepare and perform check runs
• Review and account for company credit card transactions
• Monitor vendor/subcontractor accounts and statements to ensure timely payments
• Establish and maintain communication with vendors and subcontractors promptly responding to their inquiries
• Prepare monthly accruals and assist with the month-end closing process
• Supply and maintain required documentation for audit purposes
• Maintain organized vendor/subcontractor files and file checks
• Perform additional related duties and projects as assigned

Qualifications

• Associate degree in Accounting or Business Administration or 3-4 years of relevant experience
• Solid understanding of basic accounting principles, fair credit practices, and collection regulations
• Proven ability to calculate, post, and manage accounting figures and financial records
• Data entry skills
• Protect the organization's value by keeping information confidential
• Hands-on experience in operating spreadsheets and accounting software (JDE or other full-scale ER software)
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail
• Ability to work extended hours when necessary for business needs
• Experience working in construction is a plus
• Demonstrated ability to work effectively in a team environment

Physical Requirements

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Long periods of using a computer.

Pay- $ 26.00 - $ 30.00 /Hourly *Depending on Experience

Benefits

• Benefits include-- Medical, Dental, Vision, 401K

Our projects are regulated by federal and state laws which require all employees to successfully pass criminal background checks, MVR, and drug tests (post-employment and random testing). The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time. This job description is subject to change at any time.

Our Company is an equal employment opportunity and affirmative action employer. Women, minorities, people with disabilities, and veterans are strongly encouraged to apply.

EO/AA/Disability/Veteran Employer