Accounts Payable Specialist

C3 Industries; Ann Arbor (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Life Insurance

Short-term Disability Insurance

Long-term Disability Insurance

Paid time off

401k

Company paid holidays

Job summary

C3 Industries is hiring an Accounts Payable Specialist to manage day-to-day AP duties with accuracy and compliance for our Michigan operations. You will process high volumes of invoices, validate data across systems, and support payment cycles for our vendor network and internal teams.

You’ll verify invoices, match POs, assist vendor reconciliations, maintain tax and insurance documentation, and help with onboarding of new vendors.

Qualifications

• 2+ years' related accounting experience.
• Understanding of accounting principles and procedures.
• Familiarity with accounting software; willingness to learn new tools.
• Strong confidentiality and professional communication.

Responsibilities

• Process day-to-day accounts payable data and transactions.
• Verify invoice validity by matching data across systems.
• Support vendor account reconciliations and payment cycles.
• Handle data entry for credit card charges when needed.
• Audit vendor files for W-9s and insurance certificates.
• Collaborate with departments and vendors to resolve discrepancies.

Skills

Multi-tasking

Professional communication

Confidentiality

Education

Basic accounting principles

Tools

Accounting software

Job description

Who we are…

C3 Industries is a multi-state, vertically integrated cannabis company headquartered in Ann Arbor, Michigan, with multiple product brands including the award-winning Cloud Cover Cannabis, Galactic Cannabis, Habitat Cannabis, and a retail network, High Profile Cannabis Shop. Our High Profile Cannabis Shop retail locations are currently across 7 states that include; Michigan, Illinois, Missouri, Massachusetts, Connecticut, New Jersey, and Kentucky.

What we're looking for...

The Accounts Payable Specialist is responsible for executing the day-to-day operations of the accounts payable function with a focus on accuracy, efficiency, and compliance. This role involves processing high volumes of vendor invoices, verifying invoice data across multiple systems, resolving discrepancies, and supporting payment cycles. The specialist will also assist with vendor account reconciliations, maintain documentation for tax and insurance compliance, and serve as a resource for internal departments and retail operations.

In this role you will...

• Be able to perform day-to-day financial transactions, including verifying, classifying, posting, and recording accounts payable data.
• Verify validity of invoices by obtaining and matching data from different systems.
• Facilitate proper payment by verifying invoices and confirm and/or problem solve vendor account reconciliations from vendor statements.
• Process vendor invoices including sorting/matching of incoming invoices to PO and receivers within ERP and workflow systems.
• Perform day-to-day processing of all payment cycle activities, including utilities and other autopayments, and provide an efficient service that supports our high-volume payment runs.
• Verify validity of account discrepancies by obtaining and investigating information from sales, procurement, trade promotions, and other departments.
• Assist with data entry of credit card charges when needed.
• Audit document files for W-9’s and insurance certificates when onboarding new vendors.
• Be an active resource to other departments and external vendors, to answer questions regarding accounts payable by researching and interpreting data.
• Support our procurement department with item entry and other tasks as needed.
• Be a resource to the company’s retail division.
• Communicate effectively with all levels of C3 team members in accounting and other departments via phone, Teams, email, and any in-person meetings.
• Keep corporate information confidential.
• Comply with federal, state, and local financial requirements by studying existing and new legislation and maintaining compliance.
• Utilize company accounting software to perform all accounting operations and ensure compatibility with company account principles and regulations.
• Continuously develop and suggest effective and efficient accounts payable procedures by analyzing current procedures.

JOB REQUIREMENTS:

• 2+ years' related experience or equivalent.
• Basic understanding of accounting, financial, and business principles and procedures.
• Knowledge and familiarity of accounting software, with willingness to learn new tools.
• Solid understanding of basic accounting principles, fair credit practices, and collection regulations.
• Proven ability to establish strong credibility and build relationships, proactively the on projects, and maintain strict confidentiality.
• Effective multi-tasker with demonstrated ability to prioritize.
• Demonstrate strong oral and written communication skills; ability to correspond in a professional, businesslike manner.

Our mission is to share our love of cannabis with the world. If you are interested in being part of our journey, we’d love to hear from you!

Benefits

• Medical, Dental, & Vision Insurance for full-time staff
• Life Insurance
• Short-term & Long-term Disability Insurance
• Paid time off
• 401k
• Company paid holidays

*Compensation Estimate Disclaimer

All compensation range estimates are generated by the third-party job search engine websites; C3 Industries will compensate qualified candidates commensurate with experience and industry norms.