Accounts Payable Rep

City of Denton; Denton (TX); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Employee Health Clinic

Paid Vacation Days and Paid Holidays

Retirement Plan

Job summary

City of Denton is seeking an Accounts Payable Clerk to process vendor invoices and enter payments with accuracy in the ERP system. The role includes researching vendor accounts, handling inquiries, and updating vendor records.

The ideal candidate has a High School Diploma and at least two years of accounts payable or data entry experience, with strong attention to detail and proficiency in Microsoft Office 365. This position requires office-based work in Denton, Texas.

Qualifications

• High school diploma or equivalent required; two years’ experience in accounts payable, data entry, or related field preferred.
• Must be able to handle multiple tasks, maintain confidentiality, and work with precision.

Responsibilities

• Enter payment vouchers accurately.
• Research vendor accounts and respond to inquiries.
• Process check runs and email ACH statements to vendors.
• Maintain vendor addresses and update related information.
• Provide support to Accounts Payable Supervisor and train others as needed.

Skills

Attention to detail

Time management

Communication

Typing 35 wpm

Microsoft Office 365

Data entry

Education

High School Diploma or equivalent

2 years accounts payable or data entry experience

Tools

ERP system

Accounts Payable software

Job description

Responsible for processing vendor invoices and entering them for payment through three-way match in the City’s enterprise resource planning system and similar software and for designated letters of vendors.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

DUTIES

• Enter payment vouchers with accuracy.
• Research vendor accounts.
• Answer vendors’ inquiries.
• Research statements.
• Process spreadsheet-based project management requests.
• Submit vendors’ requests for address change/bank information.
• Update email addresses on spreadsheet-based project management software.
• Verify vendor addresses in enterprise resource planning system.
• Distribute mail.
• Communicate extensively with department representatives.
• Process check runs.
• Email ACH statement to vendors.
• Scan documents into document management platform.
• Support and maintain account files.
• Act in a support capacity for Accounts Payable Supervisor.
• Conduct Accounts Payable training.

SUPERVISORY/BUDGETRESPONSIBILITIES

• None.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EDUCATION,EXPERIENCE,AND LICENSES/CERTIFICATIONS

• High School Diploma or equivalent; and,
• Two (2) years’ experience in accounts payable, data entry, or related field;

OR

• Any combination of related education, experience, certifications, and licenses that will result in a candidate successfully performing the essential functions of the job.

REQUIRED SKILLS/ABILITIES

• Knowledge of applicable Federal, State, and Local Government laws, ordinances, and regulations.
• Skill in basic problem solving; identifying problems and reviewing related information to develop, evaluate options, and implement solutions.
• Skill at the basic level, working with applicable Microsoft Office 365 products, and other software systems to complete work.
• Skill in providing exceptional service to internal and external customers.
• Skill in interpersonal relationships, including using tact, patience, and courtesy.
• Ability to communicate effectively, both in oral and written forms, for the needs of the audience.
• Ability to establish and maintain effective interpersonal relationships.
• Ability to handle records of a confidential nature.
• Ability to handle difficult and stressful situations with professional composure and confidentiality.
• Ability to work independently and/or with team environment while handling multiple tasks and changing priorities with attention to detail.
• Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.

CONDITIONS OF EMPLOYMENT

• Must pass a drug test, criminal history background check, employment history verification, and social security number verification.
• Must pass a typing test with a score of at least 35 words per minute (the department will administer the typing test).

SAFETY

• Ensure equipment is in safe operating condition; perform preventive maintenance on tools and equipment, as appropriate and/or notify leadership immediately of needed repairs.
• Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.
• Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to leadership.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Safety Sensitive (Subject to random drug testing): No.
• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting.
• Travel: Travel to City of Denton buildings and professional meetings as required.
• Attendance: Regular and punctual attendance at the worksite is required for this position. Must be able to work after normal business hours, holidays, and weekends, as needed. Must be able to work overtime, as needed. Must attend regularly scheduled and special meetings.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

CORE VALUES

• Inclusion
• Collaborationi>
• Quality Service
• Strategic Focus
• Fiscal Responsibility

TOP TIER BENEFITS

• Medical, dental,andvision coverage in addition to life and disability insurance plans
• Employee Health Clinic
• Paid Vacation Days and Paid Holidays
• Retirement Plan

EEO STATEMENT

The City of Denton is an equal opportunity employer. It is the policy of the City of Denton to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to any protected class, status, characteristic, or activity. All employment decisions, including decisions regarding recruitment, selection, hiring, compensation, benefits, training, advancement, discipline, discharge, and other terms, conditions, and privileges of employment are made without regard to any lawfully protected class, status, characteristic, or activity.

ADA/EOE/ADEA

This job description is not an employment agreement, contract agreement, or contract. Management has the exclusive right to alter this job description at any time without notice.