Accounts Payable/Receivable Specialist

Aston Carter; United States; Hybrid; USD 33,000 - 34,000; Full time

Benefits offered by this job

401k match up to 6%

Three weeks vacation

75% health insurance coverage

Employee reward program

Parking provided

Job summary

Aston Carter is seeking an Accounts Payable Specialist in Miami for a contract position. You will process payments, handle invoices, and ensure accuracy in the general ledger while enforcing internal controls around cash disbursements.

Responsibilities include reconciliation, vendor inquiries, month-end close, and 1099 reporting. The role offers a hybrid work arrangement with benefits including 401k, vacation, and health coverage.

Qualifications

• Associate degree in Accounting, Business, or related field preferred.
• 2–4 years of AP/AR experience preferred.
• Experience with Nexsure is beneficial.
• Prior experience in the insurance industry is a plus.

Responsibilities

• Process payments and enter/import invoice amounts into accounting system.
• Process check runs, memo checks, and ACH payments.
• Receive and review invoices for policy compliance.
• Perform daily payment reconciliations across systems/reports.
• Respond to vendor inquiries and resolve discrepancies.
• Complete month-end and quarter-end AP duties; 1099 reporting.
• Assist AR with daily activities as needed.
• File and remit sales/use taxes; Unclaimed Property filings.

Skills

Data entry

Invoices

Reconciliation

Accounts payable

Debits & credits

Accounts receivable

Analytical thinking

Communication skills

Detail oriented

MS Excel & Word

Multitasking

Education

Associate degree in Accounting/Business

Tools

Nexsure

Concur

Job description

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist is responsible for processing all payments, including claims, refunds, and vendor payments. This role ensures the accurate recording of payments into the general ledger for financial reporting. It also involves understanding, following, and enforcing internal controls around accounts payable cash disbursements.

Responsibilities

• Utilize Concur and other software to enter or import invoice amounts into the accounting system and process check runs and other forms of payment, including memo checks and ACHs.
• Receive and review invoices, verifying compliance with organizational policies.
• Perform daily reconciliation of payments to related systems and reports.
• Respond to inquiries from vendors, research, and resolve concerns or discrepancies.
• Perform timely account reconciliation by verifying entries and comparing to balances.
• Issue stop-payments, voids, or purchase order amendments.
• File and pay sales and use taxes.
• File Unclaimed Property as required by each state.
• Assist Accounts Receivable with daily activities as needed.
• Perform Accounts Payable month-end and quarter-end duties.
• Annually complete 1099 reporting.
• Perform other duties as assigned.

Essential Skills

• Proficient in data entry, invoices, reconciliation, accounts payable, debits, credits, and accounts receivable.
• Strong analytical and problem-solving abilities.
• Excellent interpersonal and communication skills, both written and verbal.
• Highly organized with strong attention to detail.
• Intermediate proficiency with Microsoft Office, particularly Excel and Word.
• Ability to manage multiple priorities and perform effectively in a fast-paced environment.

Additional Skills & Qualifications

• Associate degree in Accounting, Business, or a related field preferred.
• Two to four years of relevant experience, or an equivalent combination of education and experience.
• At least two years of experience in AP/AR.
• Experience with Nexsure is beneficial.
• Prior experience within the insurance industry is a plus.

Work Environment

This position is based in an open office environment located in Miami, FL. The work schedule is Monday to Friday, with flexible hours as long as 40 hours are met, between 8:00 am and 6:00 pm. Once permanent, the role requires four days in the office. Parking is provided, and equipment such as laptops, headsets, and accessories are supplied. The company offers great benefits, including a 401k match up to 6%, three weeks of vacation, 75% health insurance coverage, and an employee reward program.

Job Type & Location

This is a Contract position based out of Miami, FL.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Miami, FL.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a hybrid position in Miami,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.