Accounts Payable Processor Supervisor

Department of Administrative and Financial Services; Augusta (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Paid holidays

Vacation leave

Health insurance

Retirement plan (MainePERS)

Gym reimbursement

Flexible spending accounts

Job summary

Department of Administrative and Financial Services in Augusta seeks an Office Associate II Supervisor to oversee the Accounts Payable unit. The role requires strong supervision, attention to detail, and the ability to work independently in a fast-paced environment.

You will supervise staff, ensure compliance with GAAP/GASB and internal controls, and coordinate with DHHS Finance Center to support MaineCare and TANF programs.

Qualifications

• Experience supervising staff.
• Solid knowledge of modern office practices and procedures.
• Ability to make independent decisions following established procedures.
• Understanding of accounting practices and controls is preferred.

Responsibilities

• Supervise a unit within the Accounts Payable Team handling client fiscal activities.
• Provide direction by assigning, instructing, and monitoring work to meet timelines.
• Review transactions for accuracy and proper documentation for compliance.
• Collaborate with team to improve processes and resolve issues.

Skills

Staff supervision

Office administration

Independent decision-making

Accounting concepts

Job description

Department of Administrative and Financial Services (DAFS) Office Associate II Supervisor

Opening Date: September 1, 2026 Closing Date: September 15, 2026

Job Class Code: 6543 Grade: 15 (Admin Svcs) Salary: $18.68 – $26.91 per hour* *This is inclusive of a 2.25% recruitment and retention stipend

Position Number: 02010-3152 Location: This is a full-time position located in Augusta. Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

Are you an experienced accounting processor who is detail oriented and enjoys independent work in a dynamic, fast-paced environment? Do you possess a high degree of initiative? Then we are looking for you!

Core Responsibilities:

• Supervise a unit within the Accounts Payable Team that is responsible for managing fiscal activities for clients, including account maintenance and payment processing.
• Provide supervision and direction for the team, including assigning, instructing, and monitoring work to ensure tasks are completed accurately and within established timelines.
• Review transactions for accuracy and proper documentation to ensure compliance with established procedures, policies, and applicable federal and state requirements.
• Collaborate with team members to improve processes, resolve issues and achieve department goals.
• Demonstrate a commitment to exceptional customer service, ethical standards, and a collaborative team environment aligned with the department’s mission and values.

The DHHS Financial Service Center is a supportive and friendly environment that fosters professional growth, teamwork, and collaboration with DHHS. The impact of your work will be felt throughout significant programs that provide critical services to Maine's most needy population.

You will be satisfied knowing you have helped DHHS executives and program managers deliver vital services to the people of Maine.

Minimum Qualifications:

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures.

• Prior experience supervising staff.
• Basic understanding of Accounting Practices and Controls
• Prior experience and/ or education which demonstrates knowledge of GAAP/ GASB, analyzing accounting data, and accounting reconciliations.

Agency information:

The DHHS Financial Service Center is responsible for program accounting, cash management and revenue/expenditure control for the entire Department of Health and Human Services (DHHS). The Service Center provides budget and fiscal analysis for many complex areas within DHHS including TANF (i.e. Temporary Assistance for Needy Families) and MaineCare (formerly Medicaid). The Service Center works collaboratively with senior leadership at State agencies, providing consultative financial and accounting services. Areas of fiscal expertise include compliance with State and Federal laws and regulations, statewide budgetary policy, budget development and monitoring, application of generally accepted accounting and financial practices, grant management, financial analysis, cash management, accounting and financial processing, and legislative support.

Benefits of working for the State of Maine:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.