Accounts Payable Manager

Socket.dev; Town of Florida (NY); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Pavion is seeking an Accounts Payable Manager to lead a team of AP professionals in processing, vendor management, and accurate posting of high-volume invoices. You will oversee GL postings, vendor reconciliations, and 1099 reporting while driving process improvements.

Excellent communication with internal and external stakeholders is required, along with ERP and Excel proficiency. Competitive salary and comprehensive benefits offered.

Qualifications

• Bachelor’s Degree preferred.
• 5+ years in high costing invoice management within AP.
• Strong ERP/excel experience and vendor management.
• 1099 reporting experience and knowledge of 3-way matching.

Responsibilities

• Oversees day to day AP processing within their team (6+) to ensure optimal operational performance is maintained
• Responsible for developing team skills, directing and leading the AP staff
• High volume Invoice costing 12k+ monthly
• Clear and concise communication with internal and external parties
• Timely responses to high volume vendor inquiries and payment requests
• Review GL distribution and dimensions for AP posting to prevent reclasses
• Oversee vendor statement reconciliation and GRNI cleanup
• Review weekly payments and cash disbursement for direct debits such as overhead/rents/utilities
• Manage Vendor Master List including New Vendor setup, Edits, ACH Forms, W-9 and 1099 setup
• Lead software changes in AP areas and ensure data integrity
• 1099 reporting experience

Skills

Accounts payable

Team leadership

High-volume invoicing

Vendor communication

Process improvement

Excel

ACH payments

Education

Bachelor’s degree preferred

Tools

ERP systems

Job description

Pavion Connects and Protects by providing innovative fire, security, and communication integration solutions to customers across the globe. We bring industry-leading expertise to clients in enterprise, healthcare, education, government, data center, and retail industries. Global Reach. Local Service.

As a global leader, Pavion specializes in the design, installation, service, and maintenance of cutting-edge fire alarm systems, critical communications, video surveillance, access control, and advanced AV technologies. Our mission is to bring clarity and transformation to safety, security, and communication through integral technology and radical service.

With a commitment to safety, reliability, and operational excellence, Pavion ensures scalable, future-ready solutions tailored to meet and exceed our clients’ needs. Learn more at www.pavion.com

Pavion and our family of companies are seeking a talented and motivated Accounts Payable Manager to join our corporate team.

Primary Responsibilities:

• Oversees day to day AP processing within their team (6+) to ensure optimal operational performance is maintained
• Responsible for working and developing team skills, directing and leading the activities performed by the Accounts Payables staff
• High volume Invoice costing 12k + monthly
• Clear and concise communication skills- both in emails and meetings with internal and external parties
• Timely responses to high volume email inquiries including all vendor holds and critical payments request
• Review GL distribution and dimensions for AP invoice posting- to prevent any reclasses EOM
• Oversee and drive critical vendor statement reconciliation and cleanup efforts- including GRNI Reports
• Review critical weekly payment and cash disbursement for Direct Debits- such as overhead/rents/ utilities.
• Manage Vendor Master List- including New Vendor setup, Edits, ACH Forms, W9 review and 1099 setup
• Lead and implement software changes in respective areas- data integrity review
• 1099 reporting experience

Basic Qualifications:

• Bachelor’s Degree preferred
• Prioritization and Organization skills a MUST
• Effective communication skills
• High volume invoice costing (3-way match) experience preferred
• Shared service preferred- not required
• 5+years in high costing invoice management role in AP, full understanding of the roles/responsibilities carried out within an AP department
• 1099 experience
• Experience using ERP systems, vendor management and payments such as ACH, check, direct debits, etc. Excel skills are a must

The salary range for this position is $85,000-95,000 annually. The starting salary will be determined based on qualifications, experience, education, skills, certifications, and internal equity. We also offer a comprehensive benefits package.

Disclaimer: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. The job description is not be construed as a contract for employment.

Pavion is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.