Accounts Payable Manager

One Workplace; Santa Clara (CA); On-site; USD 115,000 - 125,000; Full time

Job summary

One Workplace is seeking a Shared Service Accounts Payable Manager to oversee operational accounting in a dynamic environment. This role involves managing a team, ensuring compliance with accounting regulations, and driving process improvements. The ideal candidate will have a strong background in accounting, excellent leadership skills, and a commitment to fostering collaboration across departments.

Benefits

15 days of PTO

9 Paid holidays

Medical/Dental/Vision Insurance

Profit Sharing

401k + Employer Match

Wellness App reimbursement up to $500/year

Qualifications

• Proven experience managing accounting teams in a shared services environment.
• Strong understanding of GAAP accounting principles.
• Expertise in accounting software and systems.

Responsibilities

• Manage and develop a team of accounting professionals responsible for A/P shared service function.
• Lead the month-end close process, ensuring all transactions are properly recorded.
• Identify opportunities to streamline accounting processes and enhance efficiency.

Skills

Problem Solving

Communication

Organizational Skills

Time Management

Analytical Skills

Education

Bachelor's degree in Accounting or Finance

Certified Public Accountant (CPA)

Tools

Accounting Software

Job description

Overview

We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other – and our clients – like family. Over the past 70 years, we haven’t forgotten who we are, and we’ve never stopped changing. From big city skyscrapers to the west coast's premier universities and medical facilities, we design insightful work spaces with the latest technology to provide our clients an environment that embodies their image and encourages success. Our drive and dedication to providing our clients with innovative spaces and solutions has helped us expand our footprint, and now it is time to expand our team.

One Workplace is committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Base salary range: $115,00-$125,000/year

OWP Benefits:

• 15 days of PTO
• 9 Paid holidays
• Medical/Dental/Vision Insurance
• Profit Sharing
• 401k + Employer Match
• Wellness App with reimbursement of up to $500/year

Position Summary

The Shared Service Accounts Payable Manager will oversee the operational accounting area of accounts payable, credit card program, and employee reimbursable expenses. This highly motivated individual will ensure accurate financial reporting, compliance with regulations, and efficient processing of transactions across different business units, all while focusing on process improvement and cost optimization within the shared services model.The Accounts Payable Manager reports directly to the Controller.

The following traits exhibited in the Shared Service Accounts Payable Manager include the following:

• Ability to Foster and Leverage Internal Relationships
• Effective Problem Solving and Decision making
• Ability to prioritize and work in a fast paced, high-volume environment
• Possess strong communication, organizational and time management skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures

Key Responsibilities:

• Team Leadership: Manage and develop a team of accounting professionals responsible for the A/P shared service function, including performance evaluations, coaching, and staff development.

• Financial Reporting: Maintain files and documentation thoroughly and accurately, in accordance with company policy and generally accepted accounting principles.

• Month-End Close Process: Lead the month-end close process, ensuring all transactions are properly recorded and reconciled, and deadlines are met.

• Internal Controls: Implement and maintain robust internal controls to mitigate financial risks, including documentation, monitoring, and remediation of control deficiencies.
• Process Improvement: Identify opportunities to streamline accounting processes, automate tasks, and enhance efficiency within the shared services function.
• Compliance: Ensure adherence to all applicable accounting regulations, including SOX compliance, and manage audit processes with internal and external auditors
• Cross-Functional Collaboration: Collaborate with other departments across the organization, including operations, sales, and procurement, to address accounting related issues and provide timely financial information.
• Performance Metrics: Monitor and analyze key performance indicators (KPIs) related to the shared services accounting function, such as days sales outstanding (DSO), days payable outstanding (DPO), and cycle time.
• Assist with other company initiatives or projects as needed

Required Qualifications:

• Bachelor's degree in Accounting or Finance
• Certified Public Accountant (CPA) preferred
• Proven experience managing accounting teams in a shared services environment
• Strong understanding of GAAP accounting principles
• Expertise in accounting software and systems
• Excellent analytical and problem-solving skills
• Strong communication and interpersonal skills to effectively collaborate with cross-functional teams