Accounts Payable Manager

Jobtailor; New York (NY); On-site; USD 90,000 - 95,000; Full time

Job summary

Planned Parenthood Federation of America is seeking an Accounts Payable Manager for a 6- to 12-month cycle position. The role focuses on overseeing the entire accounts payable process, ensuring timely payments, reconciling statements, and maintaining strong vendor relationships.

The successful candidate will possess a Bachelor's degree in finance or accounting, 5+ years in accounts payable, and advanced Excel skills. CPA/CMA certification is a plus.

Qualifications

• Bachelor’s degree in Finance or Accounting is required with some related experience.
• Strong written and verbal communication skills are essential.
• Experience with accounts payable processes and vendor management.
• Proficiency in Excel and accounting software is required.
• CPA or CMA certification is preferred.

Responsibilities

• Oversee and manage the entire accounts payable process.
• Ensure timely processing of invoices and payments.
• Reconcile vendor statements and resolve discrepancies.
• Develop and maintain relationships with vendors and suppliers.
• Prepare and analyze accounts payable reports.
• Implement and monitor internal controls over accounts payable.
• Ensure compliance with company policies and regulatory requirements.
• Supervise accounts payable team members.
• Identify opportunities for process improvements and implement changes.
• Assist with audits and provide necessary documentation.
• Manage the accounts payable ledger and ensure data accuracy.
• Maintain organized financial records.
• Collaborate across departments to streamline operations.
• Handle escalated inquiries from vendors and staff.
• Performs other duties as assigned.

Skills

Vendor management

Leadership

Communication

Problem solving

Time management

Finance knowledge

CPA/CMA

Excel advanced

Education

Bachelor's degree in Finance or accounting

Tools

Excel

Accounting software

Google Sheets

Microsoft Office

Job description

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. With health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives. Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S.

Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education. Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund seek a passionate and meticulous Accounts Payable Manager. This job reports to the Senior Director, Procurement in the Procurement team within the Finance Division of PPFA. The Procurement team provides enterprise-wide procurement operations, contract lifecycle management, supplier lifecycle management, and accounts-payable services that enable PPFA to advance its mission with fiscal discipline and stakeholder-centric support.

This is a cycle hire position with a duration of 6-12 months.

Purpose:

The Accounts Payable Manager is responsible for managing the financial and administrative responsibilities related to paying suppliers and vendors. This role requires a well-organized individual with strong attention to detail, problem-solving skills, and the ability to prioritize and manage multiple tasks efficiently. A successful candidate should possess technical expertise of financial processes and procedures in addition to knowledge of accounting software and automation.

Engagement:

• This role works closely with all departments throughout the organization and external stakeholders.

Delivery:

• Oversee and manage the entire accounts payable process
• Ensure timely processing of invoices and payments
• Reconcile vendor statements and resolve discrepancies
• Develop and maintain relationships with vendors and suppliers
• Prepare and analyze accounts payable reports
• Implement and monitor internal controls over accounts payable
• Ensure compliance with company policies and regulatory requirements
• Supervise and provide guidance to accounts payable team members
• Identify opportunities for process improvements and implement changes
• Assist with audits and provide necessary documentation
• Manage the accounts payable ledger and ensure accuracy of data
• Maintain accurate and organized financial records
• Collaborate with other departments to streamline operations
• Handle escalated inquiries from vendors and internal staff
• Performs other duties as assigned.

Knowledge, Skills and Abilities (KSAs):

• Bachelor’s degree required along with some experience in Finance.
• Strong written and verbal communication skills.
• Excellent planning, organizational, coordination and time management skills.
• Ability to analyze and solve problems.
• Must be able to work with little or no supervision and multi-task effectively.
• Strong computer skills are necessary including Microsoft Office and Google suites.
• CPA or CMA certification
• Advanced knowledge of Excel and other financial software
• Ability to work under pressure and meet tight deadlines
• Experience with process improvement methodologies
• Proven track record in vendor management and negotiations
• 5+ years of experience in accounts payable or related field
• Proven leadership and supervisory experience
• Strong understanding of accounting principles and practices
• Ability to handle sensitive and confidential information
• Effective communication and negotiation skills

$90,000 - $95,000 a year

Travel:

0 - 5%, domestic

Planned Parenthood's cultural ethos, "In This Together", reflects our commitment to building a workplace culture that fosters belonging, promotes learning throughout the employee lifecycle, and recognizes individual contributions to our mission.

Planned Parenthood Federation of America participates in the E-Verify program. Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.