Accounts Payable & Inventory Specialist

Tribe Group; Henderson (NV); On-site; USD 50,000 - 70,000; Full time

Job summary

A growing eCommerce and B2B business, the Sleep Store seeks a detail-oriented Business Administrator to manage accounts payable and inventory in Henderson, Nevada. The ideal candidate will thrive in a fast-paced environment and support company growth through effective financial processes.

Qualifications

• End-to-end Accounts Payable experience.
• Intermediate Excel skills required.
• Experience in Inventory Management and logistics is highly desirable.

Responsibilities

• Input and reconcile invoices for incoming stock.
• Ensure all invoices are reconciled by the 20th of the month.
• Monitor freight charges and customs costs.

Skills

Analytical skills

Attention to detail

Organizational skills

Tools

Excel

Job description

About the Company:


The Sleep Store is an award-winning, customer-centric eCommerce and B2B business that is passionate about bringing the best sleep solutions to families across New Zealand. They’re recognised for their exceptional products and outstanding customer service, and pride themselves on being a Certified Carbon Zero business committed to sustainability. With an extensive range of premium baby products, and an active presence at industry events and baby expos, they are on a mission to help every child sleep better, so families can thrive.
They’re a growing business with strategic growth plans and strong company values. They offer an informal work environment that is busy and varied, with flexibility and autonomy.


About the Role:


Joining the Business Administration team, this is a broad role that blends accounts payable, inventory management and logistics coordination responsibilities in a fast-paced environment. You’ll play an essential part in ensuring that products are consistently available for customers, while maintaining smooth financial processes for their growing business.
Hours: Monday – Friday standard business hours
Note: Occasional weekend day to attend baby expo’s (3-4 per year)


Responsibilities:

• Input and reconcile invoices for incoming stock, services, and consumables.
• Ensure all invoices and statements are reconciled by the 20th of the month for the payment run.
• Ensure accurate receipting and stocktake processes.
• Provide support for financial reporting and forecasting as needed
• Handle short shipments, supplier credits, and outstanding Purchase Orders.
• Work closely with suppliers to maintain stock levels and manage purchase orders.
• Monitor freight charges, under-ticketing charges, and customs costs.
• Assist with inventory forecasting and reporting to support production schedules.
• Analyse sales trends and profitability, providing actionable insights.
• Coordinate with factories and freight forwarders to ensure timely shipments.
• Work with the Warehouse Manager to oversee incoming goods.
• Assist with data collection and reporting for Toitu Carbon Zero certification.
• Monitor sustainability performance and prepare annual reports for audit.

About the Company:


The Sleep Store is an award-winning, customer-centric eCommerce and B2B business that is passionate about bringing the best sleep solutions to families across New Zealand. They’re recognised for their exceptional products and outstanding customer service, and pride themselves on being a Certified Carbon Zero business committed to sustainability. With an extensive range of premium baby products, and an active presence at industry events and baby expos, they are on a mission to help every child sleep better, so families can thrive.
They’re a growing business with strategic growth plans and strong company values. They offer an informal work environment that is busy and varied, with flexibility and autonomy.


About the Role:


Joining the Business Administration team, this is a broad role that blends accounts payable, inventory management and logistics coordination responsibilities in a fast-paced environment. You’ll play an essential part in ensuring that products are consistently available for customers, while maintaining smooth financial processes for their growing business.
Hours: Monday – Friday standard business hours
Note: Occasional weekend day to attend baby expo’s (3-4 per year)


Responsibilities:

• Input and reconcile invoices for incoming stock, services, and consumables.
• Ensure all invoices and statements are reconciled by the 20th of the month for the payment run.
• Ensure accurate receipting and stocktake processes.
• Provide support for financial reporting and forecasting as needed
• Handle short shipments, supplier credits, and outstanding Purchase Orders.
• Work closely with suppliers to maintain stock levels and manage purchase orders.
• Monitor freight charges, under-ticketing charges, and customs costs.
• Assist with inventory forecasting and reporting to support production schedules.
• Analyse sales trends and profitability, providing actionable insights.
• Coordinate with factories and freight forwarders to ensure timely shipments.
• Work with the Warehouse Manager to oversee incoming goods.
• Assist with data collection and reporting for Toitu Carbon Zero certification.
• Monitor sustainability performance and prepare annual reports for audit.

About You:


You’ll be a detail-focused, analytical professional with a passion for numbers and a proactive mindset when it comes to solving problems. You excel in fast-paced, team-driven environments, comfortably juggling multiple tasks without compromising on accuracy. Your experience in accounts payable and inventory management, combined with strong organisational skills, will play a key role in supporting The Sleep Store’s ongoing success. You’ll also share a genuine passion for the company’s mission and what they do!


Experience:

• End-to-end Accounts Payable experience
• Intermediate Excel skills
• Experience in Inventory Management, ensuring accurate stock levels and efficient processes (highly desirable)
• Experience in the logistics or manufacturing industry (highly desirable)
• Knowledge of supply chain processes, freight management, and stock flow
• Excellent attention to detail, a team player, and collaborative mindset

Apply Now!

To apply for this vacancy you MUST be a New Zealand citizen, resident, or have already secured the right to work in New Zealand and therefore hold a valid visa.

At the appropriate stage we will request your references, we ask that you do not include them on your CV when applying.

At Tribe we have our guiding light to show us the way. We bring our whole selves to work. We encourage inclusion in every single interaction. We genuinely care about people and are curious about their stories. We celebrate all points of view. We will help you find your tribe, the same way we have. We’re all on a journey together so come along…