Accounts Payable & Grants Coordinator

LIFE Senior Services Inc; Tulsa (OK); On-site; USD 42,000 - 54,000; Full time

Job summary

LIFE Senior Services is seeking an experienced Accounting Coordinator to support accurate and timely financial operations across LIFE and its affiliates.

The role focuses on accounts payable processing, grant expense tracking, vendor management, and maintaining organized financial records while ensuring confidentiality and compliance with internal controls and HIPAA requirements.

You'll work with an organized team, leverage advanced Excel, and help prepare reports for audits and regulatory needs.

Qualifications

• 5+ years of related business or accounting experience.
• Advanced Excel skills and familiarity with ERP/accounting systems.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
• Professional communication with vendors and staff.
• Maintain confidentiality of financial information.

Responsibilities

• Review, code, and match vendor invoices with POs and receiving documents.
• Verify invoice amounts, discounts, account coding, and sales tax exemptions.
• Schedule and process payments by check, credit card, and ACH.
• Research and resolve invoice discrepancies and vendor questions.
• Coordinate payment timing and AP workflow with Accounting Manager.

Skills

Excel proficiency

ERP experience

Analytical skills

Organizational skills

Attention to detail

Education

High school diploma

Associate degree preferred

Tools

ERP systems

Accounting software

Job description

Description

JOIN OUR TEAM!

LIFE Senior Services is seeking an experienced, detail-oriented Accounting Coordinator to support the accurate and timely financial operations of LIFE Senior Services and its affiliates.

In this role, you will manage key accounts payable activities, coordinate payment workflows, track grant expenses, review credit card transactions, and help maintain accurate financial records. The ideal candidate is organized, analytical, dependable, and comfortable managing multiple priorities and deadlines.

WHAT YOU'LL DO:

• Review, code, and match vendor invoices with purchase orders and receiving documentation.
• Verify invoice amounts, discounts, account coding, and sales tax exemptions.
• Schedule and process payments by check, credit card, and ACH.
• Research and resolve invoice discrepancies and vendor questions.
• Coordinate payment timing and accounts payable workflow with the Accounting Manager.
• Maintain complete and organized digital and physical financial records.
• Manage the Finance Department’s email inbox.
• Track and verify grant-related expenses.
• Assist with monthly accounts payable accruals, prepaid expense reports, and general ledger reconciliations.
• Maintain W-9 documentation and assist with annual 1099 processing.
• Prepare reports and supporting schedules for financial statements, regulatory requirements, and the annual audit.
• Review credit card charges, expense reports, and online payments for accuracy and required documentation.
• Identify unusual charges, duplicate billings, or potential fraud and escalate concerns appropriately.
• Help train team members on accounts payable procedures and provide coverage for other Accounting Department employees when needed.
• Maintain confidentiality and follow LIFE Senior Services’ accounting, compliance, HIPAA, and internal-control requirements.

WHY JOIN LIFE?

At LIFE Senior Services, your work supports an organization dedicated to helping older adults live independently and remain connected to their communities. You’ll join a collaborative, mission-driven team where accuracy, integrity, and service are valued.

LIFE Senior Services offers a competitive compensation and benefits package designed to support employees’ health, financial well-being, and work-life balance.

Apply today and bring your accounting experience to a role where your work helps make a meaningful difference in the lives of older adults and their families.

Requirements

• High school diploma or equivalent required; associate degree preferred.
• At least five years of related business or accounting experience, or an equivalent combination of education and experience.
• Advanced proficiency in Microsoft Excel and experience using ERP, accounting, and other business systems.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and a commitment to accuracy.
• Ability to manage multiple priorities and consistently meet deadlines.
• Professional communication skills and the ability to work effectively with employees, vendors, and the public.
• Ability to work both independently and collaboratively as part of a team.
• Positive attitude, initiative, sound judgment, and a commitment to excellence.
• Ability to maintain strict confidentiality regarding financial and organizational information.

PHYSICAL REQUIREMENTS:

Ability to do some lifting for office work; requires sitting, walking, standing, bending; good hearing and visual capability. Approximately 25% of the work is performed while standing or walking.