Accounts Payable Fiscal Specialist 3

King County; Seattle (WA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A governmental organization in Seattle is seeking an Accounts Payable Fiscal Specialist 3 to manage employee reimbursements and ensure compliance with policies. The role offers a hybrid work model and requires strong accounts payable experience, preferably with Oracle. Ideal for detail-oriented candidates who enjoy improving processes. Benefits include a supportive work environment focused on equity and excellence.

Benefits

Hybrid work model

County-issued laptop

Diversity and inclusion programs

Qualifications

• Experience in a high-volume processing environment.
• Using automated financial management systems.
• Processing expense reimbursements and invoice discrepancies.
• Understanding accounts payable policies.

Responsibilities

• Review and audit employee expense reports.
• Process cash receipts and deposits.
• Coordinate open item reviews.
• Provide customer service to internal and external customers.

Skills

Accounts Payable experience

Problem solving

Communication skills

Technology proficiency

Attention to detail

Education

Bachelor's degree in business administration or accounting

Tools

Oracle

SAP

MS Office

Job description

Overview

King County’s Finance and Business Operations Division, Procurement & Payables section, is seeking an Accounts Payable Fiscal Specialist 3!

This vital position ensures that employee reimbursements and manual payments are paid timely, and refunds are appropriately applied. This role is responsible for application of King County policies and procedures to ensure proper accounting. Our ideal candidate is a self-motivated, organized, detail-oriented team player who enjoys problem solving and identifying LEAN processes to execute process improvements in a fast-paced work environment.

Scope of Job Duties

• Review and audit King County employee expense reports, reimbursements requests, petty cash and imprest fund requests according to King County policy, state and federal regulations
• Research supplier refund checks and returned checks. Process cash receipts and deposits for incoming checks
• Coordinate review of open items to ensure outstanding invoices are paid. Verify with King County departments whether payment should be reissued
• Responsible for manual payment voucher processing
• Process checks for distribution and distributes checks to in-person customers at our customer service window
• Responsible for Content Manager, electronic filing system and archiving records coordination
• Track Authorized Signature Forms and request updates as needed
• Assist with unclaimed property due diligence & reporting
• Provide excellent customer service to all customers, both internal and external

Minimum Qualifications

• Accounts Payable experience in accounting and/or finance which involves working in a high-volume processing environment.
• Experience using an automated financial management system, Oracle or SAP, preferably Oracle.
• Demonstrated experience processing expense reimbursements and verifying and reconciling invoice discrepancies.
• Demonstrated knowledge of accounts payable related policies, as well as county, state and federal regulations.
• Enjoys problem solving and identifying LEAN processes and executing process improvements in a fast-paced environment.
• Strong communication, interpersonal, writing and customer service skills.
• Intermediate level of technology proficiency using MS Office Productivity tools in your daily work.
• Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products.
• Ability to work with people from diverse backgrounds.

We would love it if you had

• Bachelor's degree in business administration, accounting, or a related field and/or an equivalent combination of education and experience
• Experience using the Oracle EBS AP module
• Experience with Unclaimed Property processing and reporting
• Experience with LEAN processes and principles.
• Experience with SharePoint, MS Teams and other collaborative online tools.

The Procurement & Payables Section is part of the larger Finance and Business Operations Division portfolio of countywide services. FBOD’s vision “Count on Us” reflects the division’s deep-seated commitment to customer success, equity, employee engagement, resource stewardship, and operational excellence. If these values align with your own, please apply and join FBOD for a rewarding career!

Position Information

• Work Site Details: The Finance & Business Operations division works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104.
• Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
• Work Schedule: This position is Non-Exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
• Union Representation: This position is represented by Teamsters 117.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work, remain available and responsive during scheduled work hours, and follow FBOD’s Hybrid and Remote Guidelines including on-camera participation during virtual video meetings.

The Application/Selection Process

The Application/Selection Process: The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Applicants for this recruitment may be used to fill future opportunities in this job classification including Term-Limited Temporary, Special Duty Assignments, Short-term-temporary, and Career Service vacancies.

We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.

The selection process typically consists of a phone screen, video interview, and reference checking. For some positions the process may also include skill testing, writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.

Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.

If you have any questions or concerns while applying, please contact:
Liz Callahan, Senior Recruiter

[e-mail]

Forbes named King County as one of Washington State's best employers.

Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.