Accounts Payable/Expense Management Supervisor

Andrews University; Berrien Springs (MI); On-site; USD 70,000 - 100,000; Full time

Job summary

Andrews University seeks a Financial Admin VP - Accounts Payable/Expense Management Supervisor to oversee university accounts payable and corporate card administration. The role involves serving as the Emburse help desk, improving expense software use, and supervising student workers in AP tasks.

The ideal candidate mentors students, communicates findings clearly, and maintains accurate financial records in a busy office.

Qualifications

• Moderate level of Excel experience required.
• Attention to detail to maintain accurate payments.
• Ability to work in a busy front-office environment.
• Experience mentoring student workers and teamwork.
• Good communication in English with internal/external contacts.
• Familiarity with accounting processes preferred.
• Must be a Seventh-day Adventist in good standing.

Responsibilities

• Accounts Payable: ensure timely payment of invoices and check requests; compliant with IRS and university policy.
• Corporate Card Administration: manage cardholder accounts, limits, and attestations; assist with credit apps.
• Emburse help and monitoring: master Emburse software and monitor reporting timeliness.
• Assist walk-up customers and departmental inquiries; support mail and checkout procedures.
• Supervisory responsibilities: oversee student workers in Banner AP and documentation in BDM.
• Other duties as assigned.

Skills

Excel

Detail oriented

Organized

Customer service

Team player

Communication skills

Mentoring students

Learning new software

Tools

Emburse

Banner AP

Job description

FINANCIAL ADMIN VP - Accounts Payable/Expense Management Supervisor

Job Classification

Position summary

Supervision of University Accounts payable.

Responsible for Corporate Card Administration.

"Help Desk" for Emburse software program.

Monitors corporate card reporting.

Works with Accountant responsible for Emburse Software User interface to improve and optimize use of Travel and Expense Software.

Assist with general departmental office duties.

Qualifications summary

Enjoys working with and mentoring student employees.

Must be able avialableto work in the office most days during normal business hours.

Proficient with Excel.

Detail oriented.

Organized.

Able to deal with disruption and regain focus quickly.

Good customer services skills.

Comfortable learning new software.

Works will with others. Team player.

Excellent communication skills.

Prefered familiarity with Accounting and/or basic business processes and practices.

Must be a Seventh-day Adventist in good and regular standing.

Duties and responsibilities

Accounts Payable: Responsible for ensuring payment of all University invoices and check requests efficiently and in a timely manner and documented appropriately in BDM. This includes enforcing IRS requirements and University policy with regard to payments made on behalf of the University. This also include frequent interation with departmental staff and external vendors to resolve issues with invoices or payments.

Corporate Card Administration: Responsible for engaging with the corporate card online interface with regard to cardholder management. This includes adding and terminating users and limit management and problem resolution with Corporate card company. Includes reviewing and obtaining signed attestation statements from new cardholders prior to delivery of new card.This also includes providing information for credit applications when appropriate and providing access to University tax exempt documents when appropraite.

Emburse help: Individual is responisble for mastering Emburse software and training new individuals in use of software as necessary. And assisting individuals in use of software for unusual situations. Excellent online help is available.

Emburse monitoring: Responsible for monitoring timelinessof reporting of corporate card expenses and reaching out in cases of delinquency.

Assist walk-up customers with directions or general departmental inquiries.

Assist with departmental mail and employee checkout procedures as needed.

Other duties as assigned.

Supervisory responsibilities

Supervises multiple students to assist with data entry in Banner AP and documentation BDM.

Qualifications

Moderate level of Excel experience necessary.

This job requires great attention to detail in order to maintain good data that can be referenced in the futureand to ensure appropriate payments.

This job entails alot of day to day activity in various areas. Individual needs good organization skills to remain on top of all aspects of the job.

Because this is a front office position, indiviual needs to be able to maintain focus in a noisy environment and must be able to quickly regain focus after dealing with interuptions.

Individual must be able to communicate effectively in English to instruct indiviudalsandsolve problems in a variety of situations.

Must be computer literate andbe comfortable in working with new and various software utiliazed in the performance of duties.

Indivudal must work well with others.Functions of this position are very integrated with other job duties within and exteral to the department.Must be able to work well with others to complete tasks.

Must be a Seventh-day Adventist in good and regular standing.

Technical competencies

Excel Competency.

Experience with or Understanding of business processes or basic accounting preferred.

Banner Experience Preferred.

Emburse Experience Preferred.

Interpersonal interactions

See above.

Students labor is a significant factor in accomplishing job duties. Must enjoy working with and mentoring students aged from High School through College.

Must be English language proficient.

Work well as a team member.

Good customer services skills with internal and exteral customers.

Physical demands

Physical demands of normal office environment. Ability to lift a box of checks, empty trash etc.

Work environment

Normal office environment.