Accounts Payable Coordinator

ACS; Washington, Northern (District of Columbia, KY); Hybrid; USD 65,000 - 85,000; Full time

Job summary

ACS seeks an Accounts Payable Specialist in Washington, DC to manage weekly AP vouchers, travel reimbursements, and vendor records while supporting monthly, quarterly, and year-end closings.

The role requires a Bachelor’s degree in Accounting and 2–3 years of AP experience, with the ability to handle high-volume transactions, meet deadlines, and apply policy procedures. Proficiency in Excel, Dynamics SL, PN3 Payable, and Concur is preferred.

Qualifications

• Bachelor’s degree in Accounting and 2–3 years AP experience.
• Experience handling high-volume AP transactions with accuracy.
• Ability to apply policies and procedures to transactions and meet deadlines.

Responsibilities

• Processes weekly accounts payable transactions – invoices, wire requests, travel and expense reimbursements.
• Executes weekly payment run including checks, ACH and wire transfers.
• Handles returned wires, voided and reissued checks.
• Assists with approved wire payments and uploads to bank portal for review.
• Sets up new vendors and maintains vendor records.
• Reviews quarterly and year-end 1099 transactions.
• Supports the close process as needed.
• Runs ad hoc reports for stakeholders.
• Responds to inquiries from internal and external stakeholders.
• Assists Accounts Payable Manager and colleagues as needed

Skills

Advanced Excel

Microsoft Office suite

Verbal and written communication

Attention to detail

Critical thinking

Education

Bachelor's degree in Accounting

Tools

Microsoft Dynamics SL

PN3 Payable

Concur

Job description

This position supports various aspects of finance and accounting functions. Primary duties include processing weekly AP vouchers (travel expense reimbursements, ACH/wire requests, corporate credit cards, vendor setup and maintenance) and supports the monthly, quarterly, and year-end financial closing processes.

PRIMARY RESPONSIBILITIES:

1. Processes weekly accounts payable transactions – invoices, wire requests, travel and expense reimbursements.
2. Executes weekly payment run consisting of checks, ach and wire transfers.
3. Handles returned wires, voided and reissued checks.
4. Assists with approved wire payments and uploads to bank portal for review.
5. Setups new vendor and maintains vendor records.
6. Reviews quarterly and year end 1099 transactions.
7. Supports with the close process as needed.
8. Runs ad hoc reports for stakeholders.
9. Respond to inquiries from both internal and external stake holders.
10. Assists Accounts Payable Manager and colleagues as needed

EDUCATION AND EXPERIENCE:

1. Bachelor’s degree in Accounting.
2. 2-3 years applicable experience in accounts payable.
3. Experience in performing high-volume accounts payable transactions with accuracy.
4. Demonstrated understanding and experience with applying policies and procedures to transactions.
5. Demonstrated experience in meeting deadlines and managing goals through teamwork
6. Experience with Microsoft Dynamics SL, PN3 Payable, Concur, a plus.

SKILLS AND ABILITIES:

1. Microsoft Office suite; advanced Excel skills required
2. Excellent mathematical and computational skills.
3. Effective verbal and written communication skills.
4. Strong critical thinking skills, attention to detail and accuracy.

Optica is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, age, sex, national origin, pregnancy, disability, religion, marital status, veteran's status, personal appearance, political affiliation, sexual orientation, family responsibilities, matriculation or any other basis prohibited by law.