Accounts Payable Coordinator

University of St Thomas; St. Paul (AK); Hybrid; USD 30,000 - 37,000; Full time

Benefits offered by this job

Tuition remission

Generous retirement contributions

Comprehensive health coverage

Fully paid insurance: disability, life

Paid parental leave

Job summary

The University of St. Thomas is seeking an Accounts Payable Coordinator to join the Accounts Payable department. This role offers hybrid work after training, typically four days in person and one day remote within Minnesota.

The successful candidate will process payments, review documentation for compliance with GAAP and university policies, and support year-end activities while ensuring strong vendor relations and accurate financial records.

Qualifications

• Two years of administrative support experience in a financial/accounting environment.

Responsibilities

• Process a high volume of payments and related documents accurately and timely.
• Analyze documentation for completeness, accuracy, and policy requirements.
• Identify and resolve invoice and payment issues with vendors and university departments.
• Understand and apply university policies and governmental regulations.
• Facilitate weekly check runs, stop payments, and reissues.

Education

High school diploma or equivalent

Job description

OVERVIEW

The University of St. Thomas invites qualified candidates to apply for an Accounts Payable Coordinator position within the Accounts Payable department.

This position is eligible for hybrid work after a training period. The position typically works 4 days per week in person, with one day remote. Remote work must be conducted in the State of Minnesota.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Tuition Remission for employees, spouses, and dependents
• Generous Retirement Contributions to support your future
• Comprehensive Health Coverage including medical, dental, and vision
• Fully Paid Insurance: disability, life, and AD\&D
• Paid Parental Leave to support growing families

Salary Range: $22.00 to $27.00/hr

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

JOB SUMMARY

Responsibilities include assessing and processing financial documents in accordance with university, GAAP, and governmental policies. Requiring judgment and initiative.

ESSENTIAL FUNCTIONS

Accounts Payable Functions

• Process a high volume of payments, i.e., invoices, employee expense reports, student reimbursements, check requests, wires, prepaid expense requests, uploads, and cash advances in an accurate and timely manner.
• Analyze documentation for completeness, accuracy, and policy requirements.
• Identify and resolve invoice and check problems by working with vendors and university departments.
• Understand, communicate, and apply university policies and procedures and governmental regulations.
• Facilitate weekly check run and demand check processing, along with stop payments and reissues.

Audit and Analysis

• Manage annual escheatment process.
• Manage year-end invoice and payment reviews.
• Facilitate quarterly 1099 reporting, audit, analysis, and maintenance.
• Draft and update departmental documentation.
• Scan and store documents on a weekly basis for future audits.
• Identify, track, and resolve payment issues, including the collection of incomplete or missing information.
• Analyze gift payments each month to determine taxability.
• Manage vendor set-up for ACH and AP Control payment types.
• Review and maintain MN Tax payments, working with the Controller’s office.
• Review compliance for individuals driving for University business, ensuring proper documentation is received and updated.

Customer Service

• Issue Resolution – resolve payment issues with departments as per policy and governmental guidelines.
• Review department backup – ability to quickly identify appropriate business reasons, receipts, and backup information to make decisions on payment processing.
• Answer verbal and written faculty, staff, student, and vendor questions and requests, both timely and professionally.

P-Card

• Monitor and review all card transactions to ensure compliance with university policy, GAAP, and IRS policies.
• Ensure identification, tracking, and resolution of issues or missing information, including review of business purpose, receipts, and accounting codes.
• Communicate and follow up with cardholders and approvers at all levels of the organization to resolve financial issues.

Additional projects as assigned.

QUALIFICATIONS

Minimum Qualifications

• High school diploma or the equivalent
• Two years of administrative support experience in a financial/accounting environment

Preferred Qualifications

• 1-3 years of accounts payable experience