Accounts Payable Coordinator

Pasha Group; San Rafael (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

The Accounts Payable Coordinator at The Pasha Group handles full cycle AP processing, ensuring accurate coding, timely approvals, and compliance with internal controls. You will prepare monthly accruals, monitor aging reports, and resolve discrepancies in a fast-paced office setting in San Rafael, CA.

Responsibilities include coding invoices, processing batches, reconciling payments, maintaining vendor records, and supporting auditors.

Qualifications

• Demonstrated understanding of Accounts Payable and invoice processing concepts and procedures.
• Ability to perform basic math calculations including multiplication and percentages.
• Excellent verbal, written, and listening skills.

Responsibilities

• Receive vouchers and invoices.
• Code invoices to appropriate general ledger accounts.
• Prepare batches for processing.
• Match and reconcile payments to invoices.
• Maintain accurate, timely records in proprietary database.
• Perform data entry of vendor information.
• Monitor payables and aging audits; follow proper audit procedures.
• Audit supplier invoices.
• Update schedules, logs and other records within required timeframes.
• Support internal controls and processing guidelines.
• Communicate with agents and transportation service providers.
• Other duties as assigned.

Skills

Accounts Payable

Typing 35 WPM

Data entry accuracy

Communication skills

Microsoft Office

Education

High school diploma or equivalent

Associate degree in Accounting or related field

Tools

Ten key by touch

Microsoft Excel

Outlook

Job description

Information for California residents about our collection and use of job applicant personal information can be found here: Privacy Practices

Job Summary

The Accounts Payable Coordinator performs full cycle accounts payable processing, ensuring payment approvals, proper account coding, discrepancy resolution, correct payments, preparing monthly AP accruals, and monitoring AP aging and system discrepancies.

Primary Objectives

• Accurate, timely, and complete processing of payables
• Conformance with controls and authorization requirements.
• Accurate data entry and record keeping.
• Effective communication and resolution of aging items and discrepancies.

Duties and Responsibilities

• Receive vouchers and invoices.
• Obtain payment approvals based on internal controls and authorization requirements.
• Code invoices to appropriate general ledger accounts.
• Prepare batches for processing.
• Match and reconcile payments to invoices.
• Maintain accurate, timely, and thorough records in proprietary database.
• Perform data entry of vendor information.
• Complete data entry, including approval and coding for all vendor invoices.
• Monitor payables and aging audits; follow proper audit procedures to reviews aging reports.
• Support all internal and corporate controls; follow established processing guidelines and procedures.
• Audit supplier invoices.
• Ensure conformance with applicable vendor requirements.
• Update schedule, logs, tasks and other records within required timeframes.
• Maintain timely contact with agents and transportation service providers regarding status of payables.
• Support the goals and objectives at all times and in all transactions with internal and external customers.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High school diploma or equivalent (HSED) and some college-level math or accounting courses or equivalent combination of coursework and experience required
• Associate degree in Accounting, business, or related field preferred

Work Experience

• 2+ years of experience with increasing responsibilities in a similar or related industry required

Required Knowledge, Skills and Abilities

• Demonstrated understanding of Accounts Payable and invoice processing concepts and procedures.
• Experience with ten key by touch and typing speed of 35 WPM.
• Ability to perform basic math calculations including multiplication and percentages.
• Ability to communicate clearly with excellent verbal, written, and listening skills.
• Ability to work as an individual contributor and as a valued participant in a team based environment.
• Demonstrated ability to maintain confidentiality with tact and discretion
• Excellent customer service skills with the ability to develop effective professional relationships.
• Strong attention to detail with a high degree of accuracy with data entry.
• Demonstrated proficiency with Microsoft Office products at the following levels: ? Excel, Word, Outlook: Basic level of skill

Preferred Knowledge, Skills and Abilities

• Advanced Microsoft Office skills preferred

Competencies

• Delivers Results Rigorously drives self and others to achieve high levels of individual and organization performance.
• Focuses on the Customer & Market Continuously evaluates what is important to the customer/client and develops products or solutions that exceed expectations.
• Makes Sound Business Decisions Makes timely and well-informed decisions that advance critical priorities, capitalize on new opportunities, and resolve problems.
• Practices our Values Supports and models The Pasha Way; conduct reflects Excellence, Honesty, Integrity, Innovation and Teamwork.

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND TRAVEL

Physical Demands

• Hear and speak with sufficient clarity to understand and engage in telephonic information exchange; hear and understand verbal instructions; give and receive information verbally in person or via communication device - Often
• Walk/travel within office environment, crouch/bend to access floor-level storage - Often
• Use hands/fingers to operate office equipment, type/complete data input, write - Often

  Working Environment

  • Corporate office environment

  Screening Requirements

  Background Checks

  The salary range listed is based on the geographic zone associated with this role: San Rafael, CA. If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time.

  Zone 1: Starting rate $25; up to $28 for highly qualified candidates

  The Pasha Group family of companies are EOE/AA Employers - Minority/Female/Veteran/Disabled/and other Protected Categories

  Disclaimer

  We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.