Accounts Payable Coordinator

Gilbane Building; Providence (RI); On-site; USD 51,000 - 63,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Education and training programs

Job summary

Gilbane Building in Providence, RI is seeking an Accounts Payable Specialist / Accounting Practitioner. This entry-level role supports daily AP operations, processing invoices and payments, and maintaining documentation.

You will learn to navigate multiple software systems and collaborate with the accounting team. The position emphasizes attention to detail, reliability, and the ability to prioritize tasks.

Qualifications

• Detail-oriented with high accuracy in processing invoices and documentation.
• Effective written and verbal communication in a team environment.
• Ability to prioritize and meet deadlines across multiple tasks.
• Proactive problem solving and collaborative approach.
• Willingness to learn new processes and adapt to multiple systems.
• Professional conduct and dependable punctuality.

Responsibilities

• Process check and electronic payments accurately and timely.
• Scan, review, and route Accounts Payable invoices through the imaging system.
• Process invoices, vouchers, and supporting documentation.
• Apply coding and attach required documentation to invoices and other A/P records.
• Review documents for accuracy and completeness before processing.
• Compile basic summaries and maintain accurate records of transactions and documents processed.
• Locate and retrieve invoice, payment, and accounting information as requested.
• Support additional Accounts Payable functions and projects as needed.
• Assist senior accounting team members with routine accounting and A/P activities.
• Learn and effectively navigate multiple software systems used throughout the Accounts Payable process.
• Take on additional A/P responsibilities as proficiency and experience develop.

Skills

Attention to Detail

Communicates Effectively

Drives for Results

Solves Problems

Agility & Adaptability

Acts Inclusively

Champions Innovation

Job description

Overview

The Accounts Payable Specialist / Accounting Practitioner supports day-to-day Accounts Payable operations by processing invoices and payments, maintaining accurate documentation, and assisting with other A/P functions. This is an entry-level opportunity for someone who is detail-oriented, dependable, comfortable with technology, and interested in building experience within accounting and Accounts Payable.

Responsibilities

• Process check and electronic payments accurately and timely.
• Scan, review, and route Accounts Payable invoices through the imaging system.
• Process invoices, vouchers, and supporting documentation.
• Apply appropriate coding and attach required documentation to invoices and other A/P records.
• Review documents for accuracy and completeness before processing.
• Compile basic summaries and maintain accurate records of transactions and documents processed.
• Locate and retrieve invoice, payment, and accounting information as requested.
• Support additional Accounts Payable functions and projects as needed.
• Assist senior accounting team members with routine accounting and A/P activities.
• Learn and effectively navigate multiple software systems used throughout the Accounts Payable process.
• Take on additional A/P responsibilities as proficiency and experience develop.

Qualifications

Key Competencies

• Attention to Detail: Maintains a high level of accuracy when processing invoices, payments, and supporting documentation.
• Communicates Effectively: Clearly communicates with team members and internal partners and adapts communication to the audience.
• Drives for Results: Prioritizes work, meets deadlines, and takes ownership of assigned responsibilities.
• Solves Problems: Identifies issues and works collaboratively to determine appropriate solutions.
• Demonstrates Agility & Adaptability: Learns new processes and technology and moves effectively between multiple priorities.
• Acts Inclusively: Works professionally and respectfully with individuals across different roles, personalities, and working styles.
• Champions Innovation: Identifies opportunities to improve processes and ways of working.

Experience & Education

• Entry-level position; prior accounting or Accounts Payable experience is not required.
• Experience working in a professional office environment is preferred.
• An interest in developing accounting and Accounts Payable knowledge is strongly encouraged.

Knowledge, Skills & Abilities

• Strong attention to detail and accuracy.
• Dependable and punctual with a professional approach to work.
• Ability to prioritize assignments, meet deadlines, and manage multiple tasks.
• Strong written and verbal communication skills.
• Comfortable learning and working within multiple technology and software systems.
• Familiarity with Microsoft Excel and Word.
• Ability to work effectively with employees across different functions and levels of the organization.
• Willingness to learn and take on increasing responsibility as proficiency develops.

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For Providence, RI this ranges from $51,000.00 - $62,500.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Aff All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Click here to view the physical demands and working conditions required to perform this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.