Accounts Payable Coordinator

Fishsciences; Portland (OR); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading fisheries consulting firm in Portland, Oregon, is seeking an Accounts Payable Coordinator to join their Business Support Team. This role requires processing invoices, maintaining vendor records, and supporting financial operations. Ideal candidates are detail-oriented with strong organizational skills and accounting software proficiency. The firm offers competitive hourly pay and a comprehensive benefits package, including health coverage and a retirement plan.

Benefits

100% employer-paid medical, dental, and vision coverage

Paid time off (PTO)

401(k) retirement plan with company match

Qualifications

• Minimum of 2 years of accounts payable or accounting support experience required.
• Demonstrated attention to detail and accuracy.
• Ability to manage multiple priorities effectively.

Responsibilities

• Process invoices and vendor payments accurately.
• Maintain vendor records ensuring compliance with policies.
• Support month-end close and reconciliation processes.

Skills

Attention to detail

Organizational skills

Effective communication

Education

Associate degree preferred

Tools

Acumatica

Microsoft Office Suite

Job description

Cramer Fish Sciences (CFS) is seeking an ACCOUNTS PAYABLE COORDINATOR to join our Business Support Team in Portland, Oregon!

Reporting directly to the Director of Finance & Controller, the Accounts Payable Coordinator is responsible for ensuring accuracy, timeliness, and compliance in all accounts payable processes. This role partners closely with teams across multiple states (OR, WA, CA, and ID) and contributes to the overall success of CFS's financial operations.

ESSENTIAL RESPONSIBILITIES:

• Process invoices, expense reports, and vendor payments with accuracy, consistency, and timeliness
• Maintain vendor records and ensure compliance with policies and regulations
• Support month-end close and reconciliation processes by meeting established deadlines
• Proactively identify and resolve invoice and payment discrepancies in a professional manner
• Assist with annual 1099 preparation and provide clear, complete documentation for audit support
• Partner with staff and vendors, providing reliable follow-up and excellent service
• Provide support with semi-monthly payroll processing as needed

EDUCATION/QUALIFICATIONS:

• Minimum of 2 years of accounts payable or accounting support experience required; Associate degree preferred
• Demonstrated attention to detail, accuracy, and ability to follow through on tasks
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency with accounting systems (ERP/AP software); experience with Acumatica preferred
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently with minimal direction, demonstrating initiative and a strong work ethic
• Effective communication skills and a collaborative, team-oriented approach

WORKING CONDITIONS/PHYSICAL DEMANDS:

• This role will be primarily onsite at CFS' Corporate Portland, OR office
• Requires prolonged periods working at a computer in a typical office setting
• May occasionally involve bending, reaching, or lifting items up to 30 pounds

COMPENSATION:

Salary: $22 to $28/hour (dependent on experience)

Benefits: CFS is committed to supporting our employees with a comprehensive benefits package, including:

• 100% employer-paid medical, dental, and vision coverage for our base employee-only plan and 80% employer-paid coverage for dependents (with additional plans options available)
• FSA or HSA through medical plan options
• Company Provided basic life insurance and long-term disability coverage
• Paid time off (PTO) and company holidays
• Employee Assistant Program (EAP) access
• Gym/Wellness Reimbursement benefit
• Company 401(k)-retirement plan with company match and full vesting after one year of service, including access to personalized financial advising

ESOP: CFS is proud to say that we are a 100% employee-owned company, and our employee stock option plan (ESOP) is a qualified defined contribution plan. Our target ESOP contribution is 3-5%. Eligibility is after one year of service with an entry date of Jan 1st or July 1st.

ABOUT CRAMER FISH SCIENCES: We are a fisheries research consulting firm operating throughout the Pacific States and Idaho. As a growing, employee-owned company, our mission is to rigorously apply the scientific method to provide innovative, scientifically robust solutions to a variety of fisheries and environmental challenges. We do this through effective and unbiased data collection, insightful analysis, and clear communication, including publishing results in scientific journals.

CFS is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.