Accounts Payable Coordinator

Gilmore Assoc; Pennsylvania; On-site; USD 40,000 - 55,000; Full time

Job summary

A financial services company is seeking an Accounts Payable Coordinator to handle invoice processing and assist with client billing. This role requires a High School Diploma and preferably some accounting experience. Strong communication skills and proficiency in Microsoft Office are essential. The position works in a typical office environment, adhering to health and safety standards.

Qualifications

• Experience working in an office environment.
• Accounts payables experience is a plus.
• Ability to multi-task and prioritize.

Responsibilities

• Process Accounts Payable invoices and disbursements.
• Maintain Accounts Payable files.
• Assist Billing Coordinator with client billings.

Skills

Excellent communication skills

Ability to answer accounting questions

Financial and numeric data skills

Proficient in Microsoft Office Suite

Education

High School Diploma or G.E.D.

Bachelor's Degree in Accounting or related area

Tools

Microsoft Dynamics

Adobe Acrobat

Job description

Overview

The Accounts Payable Coordinator is responsible for processing Accounts Payable invoices and disbursements. They are also responsible for assisting the Billing Coordinator with processing monthly client billings.

Responsibilities

• Process Accounts Payable invoices allocating the appropriate costs/expenses to proper office and department
• Maintain Accounts Payable files
• Review and process weekly cash disbursements as directed
• Enter credit card transactions and collect receipts from managers
• Establish and maintain good relationships with our suppliers/vendors
• Set up new suppliers/vendors in Microsoft Dynamics
• Assist Billing Coordinator with processing monthly client billings
• Other administrative duties as required and directed by the Senior Accountant
• Providing backup support to Accounting Assistant on processing employee expense reports on a weekly basis
• Provide backup support to Accounting Assistant on processing equipment logs for copiers, field instruments, company trucks, etc. on a weekly basis

Essential Qualifications

• High School Diploma or G.E.D. equivalent
• Experience working in an office environment

Desired Qualifications

• A Bachelor\'s Degree in Accounting or related area
• Accounts payables experience
• Work experience with an engineering or professional services background

Essential Knowledge, Skills & Abilities

• Excellent communication skills, both written and oral
• Ability to clearly answer accounting questions as it relates to Accounts Payable
• Exhibits excellent professional ethics
• Highly skilled in dealing with financial and numeric data
• Ability to multi-task, prioritize, stay focused
• Proficient in Microsoft Office Suite (Word/Excel/Outlook) and Adobe Acrobat

Essential Position Requirements

• Ability to work additional and/or nonstandard office hours, as required

Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to talk and hear. The employee is often required to stand, walk, sit and use their hands and fingers, to handle or feel objects and to manipulate keys on a keyboard.

The employee is occasionally required to reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Employee must occasionally lift and/or move up to 20 pounds. Vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Work Environment

Work is generally performed within an office environment where the noise level is usually quiet to moderate.

Adherence to all health and safety requirements as detailed within our Health & Safety Manual is imperative.

Gilmore & Associates, Inc. is an Equal Opportunity Employer.

We will not sponsor applicants for work visas.