Accounts Payable Coordinator

Collette; Pawtucket (RI); Hybrid; USD 25,003 - 35,610; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Tuition assistance

Job summary

A travel arrangements company is seeking an Accounts Payable Coordinator to join their Accounting Department in Pawtucket, RI. The role involves processing payments, reconciling invoices, and resolving vendor inquiries as part of a dynamic, hybrid team. The ideal candidate will have a minimum of 2 years' experience in Accounts Payable and possess strong mathematical and problem-solving skills. This full-time position offers a starting pay of $22.00/hr with additional employee benefits.

Qualifications

• Minimum of 2 years’ experience in Accounts Payable or a related field.
• Basic knowledge of accounting principles and strong mathematical skills.

Responsibilities

• Review and process payments for transfer services.
• Perform reconciliation between tour vouchers and vendor invoices.
• Resolve vendor inquiries regarding invoices.
• Negotiate cancel penalties as needed.
• Analyze tour builds and itineraries.
• Utilize and maintain TrinDocs.
• Assist the product team with inquiries.
• Maintain accounting controls with vendor bank details.

Skills

Ability to work independently

Team collaboration

Experience in Accounts Payable

Knowledge of accounting principles

Mathematical skills

Knowledge of Microsoft Word

Knowledge of Microsoft Excel

Multitasking

Problem-solving

Job description

Collette is seeking an Accounts Payable Coordinator to join our Accounting Department. This is a hybrid position based at our headquarters in Pawtucket, RI.

About Collette

There has never been a better time to be in the travel industry. See the world, connect with others, and experience the immersive benefits of one of the trendiest industries when you join the Collette team! As the longest-running tour operator in North America, our family-owned business leads the industry in innovation and expertise. Collette’s passionate team works hard to fulfill travel dreams and is always looking for talent that will help to shape the company’s future. Being part of the Collette team means having a willingness to grow, a desire to learn and ask questions, and a zest for seeing the world. From giving back to local communities to creating incredible experiences for a world of travelers and being part of a value-oriented team that cares for one another – Collette is all about the people. Your journey starts here.

Primary Functions

• Responsible for reviewing and processing payments for door-to-door, hometown pick-up, and airport/hotel transfer services.
• Perform reconciliation between tour vouchers, vendor contracts, and vendor invoices for all tours in multiple currencies worldwide and process payments accordingly.
• Resolve vendor inquiries regarding invoice-to-contract disputes and outstanding balances.
• Negotiate cancel penalties as needed.
• Analyze tour build and itineraries as compared to vendor contracts and invoices.
• Effectively utilize and maintain TrinDocs (a workflow/filing system).
• Assist the product team with inquiries as requested.
• Assist with maintaining accounting controls with vendor bank details.
• Other duties as assigned.

Knowledge & Skills

• Ability to work independently with minimal supervision.
• Ability to work collaboratively in a team environment.
• Minimum of 2 years’ experience in Accounts Payable or a related field.
• Basic knowledge of accounting principles and strong mathematical skills.
• Working knowledge of Microsoft Word and Excel.
• Ability to multitask and problem solve.

Pay range starting at $22.00/hr

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid paternity leave
• Paid maternity leave
• Tuition assistance

Seniority level: Associate

Employment type: Full-time

Job function: Accounting/Auditing

Industries: Travel Arrangements