Accounts Payable Coordinator

Hirschbach; Dubuque (IA); On-site; USD 42,000 - 60,000; Full time

Job summary

Hirschbach Motor Lines is seeking an Accounts Payable Coordinator to manage invoice processing and payments, maintain vendor records, and ensure timely, accurate financial operations. This role supports the finance team in a fast-paced environment, emphasizing accuracy and organized records.

The ideal candidate is detail-oriented, able to multitask, and committed to supporting our national logistics operations from our Dubuque, IA location.

Qualifications

• High school diploma or equivalent required; accounting education preferred.
• Associate’s Degree in Accounting preferred.
• Strong accuracy, attention to detail, and a high level of energy when processing information.
• Ability to multitask and effectively prioritize workload in a fast-paced environment.
• Demonstrates an “All in to Win” attitude, along with self-motivation and a strong willingness to learn in a dynamic and demanding environment.

Responsibilities

• Process and review invoices to ensure proper documentation and approval before processing.
• Accurately record expenses to the correct accounts and cost centers by analyzing invoices and expense reports.
• Audit and verify the accuracy of expense reports.
• Reconcile vendor statements monthly to confirm accuracy and completeness.
• Maintain vendor information and respond to vendor inquiries promptly and professionally.
• Maintain organized records and vendor files in compliance with company policies and tax regulations.

Skills

Attention to detail

Organization

Multitasking

All in to Win

Education

Associate’s degree in Accounting

High school diploma or equivalent

Job description

The Accounts Payable Coordinator is responsible for managing the company’s payment processes with accuracy and efficiency. This role includes reviewing, verifying, and processing invoices; maintaining vendor records; ensuring timely payments; and resolving any discrepancies. The ideal candidate is detail-oriented, organized, and committed to supporting the financial operations of the organization.

Key Responsibilities

• Invoice Processing & Payment Management
• Review all invoices to ensure proper documentation and approval before processing.
• Accurately record expenses to the correct accounts and cost centers by analyzing invoices and expense reports.
• Audit and verify the accuracy of expense reports.
• Address and resolve discrepancies found in invoices.
• Reconcile vendor statements monthly to confirm accuracy and completeness.
• Operate efficiently within automated routing and approval systems for accounts payable.
• Vendor Relations & Record Management
• Update and maintain vendor information within the financial system.
• Respond to vendor inquiries promptly, professionally, and with excellent customer service.
• Maintain organized records, documentation, and vendor files in compliance with company policies and tax regulations.
• Perform additional duties as assigned, including proactively supporting team members to help achieve organizational goals.

Schedule: Monday – Friday, 8:00 am-5:00 pm

Education And Experience

• High school diploma or equivalent required; relevant professional experience preferred.
• Associate’s Degree in Accounting is preferred.
• Strong accuracy, attention to detail, and a high level of energy when processing information.
• Ability to multitask and effectively prioritize workload in a fast-paced environment.
• Demonstrates an “All in to Win” attitude, along with self-motivation and a strong willingness to learn in a dynamic and demanding environment.

Company Overview

Founded in 1935, Hirschbach Motor Lines has built a sterling reputation for delivering time and temperature-sensitive freight across 48 states. Today, the organization generates $1+ billion in revenue and has become the 2nd largest refrigerated carrier in North America with company headquarters in Dubuque, Iowa. Hirschbach strives to provide the highest level of service in the industry, offering a breadth of services including Dedicated, Over the Road, Expedited, Entertainment, and Logistics Solutions.

With a tenured history and vision for the future, our company culture drives us to be the best in the business, grounded in our All In To Win values. One key to trust is having a pool of talent and resources who are exceptionally competent, capable, and passionate for serving results to our customers.

Equal Opportunity Statement

Our Company is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment which is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender, gender identity, pregnancy (including childbirth, lactation and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. The Company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.