Accounts Payable Coordinator

Methodist Health System

Dallas (TX)

On-site

USD 50,000 - 65,000

Full time

37 hours ago

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Job summary

Methodist Health System seeks an Accounts Payable Coordinator to oversee supplier onboarding and maintenance, vendor payment programs, expense report administration, 1099 compliance, and related AP activities.

This role serves as the primary liaison for supplier matters, supports process improvements, and ensures efficient Accounts Payable operations aligned with the System's mission and strategic goals.

Qualifications

College degree preferred, or equivalent years of relative work experience.
4+ years of experience in Accounts Payable or related financial operations.
Strong customer service and communication skills; able to build positive relationships with suppliers and internal stakeholders.
Solid analytical and problem-solving abilities; able to identify process inefficiencies and implement improvements.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Demonstrated attention to detail and commitment to data accuracy.

Responsibilities

Manage supplier onboarding and maintenance activities, ensuring accurate and compliant supplier records.
Develop and maintain procedures for vendor payment methods (ACH, card programs, SUA).
Oversee card programs and employee expense report administration.
Assist in 1099 reporting procedures and annual reporting requirements.
Review and resolve denied invoices, invoices on hold, payment exceptions, and stale-dated checks.
Audit supplier records and payment activity to ensure internal controls and standards.
Prepare and analyze supplier, payment, and operational reports; report findings to supervisor.
Support documentation of desktop procedures and workflow improvements.
Collaborate with cross-functional partners to support AP operations and goals.
Perform other duties as assigned.

Skills

Customer service

Communication skills

Analytical thinking

Attention to detail

Organizational skills

Time management

Confidentiality

Problem solving

Team collaboration

Education

College degree preferred or equivalent experience

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Job Summary: The Accounts Payable Coordinator is responsible for overseeing supplier onboarding and maintenance, vendor payment programs, expense report administration, 1099 compliance, supplier payment issue resolution, and Accounts Payable quality and compliance activities. This role serves as the primary liaison for supplier-related matters, supports process improvement initiatives, and assists in maintaining efficient Accounts Payable operations. Reports directly to the Accounts Payable Supervisor and supports the mission, vision, values, and strategic goals of Methodist Health System.

Hours of Work : 40

Days Of Week : 5

Work Shift :

Job Description : The Accounts Payable Coordinator is responsible for overseeing supplier onboarding and maintenance, vendor payment programs, expense report administration, 1099 compliance, supplier payment issue resolution, and Accounts Payable quality and compliance activities. This role serves as the primary liaison for supplier-related matters, supports process improvement initiatives, and assists in maintaining efficient Accounts Payable operations. Reports directly to the Accounts Payable Supervisor and supports the mission, vision, values, and strategic goals of Methodist Health System.

Your Job Requirements: College degree preferred, or equivalent years of relative work experience

Your Job Responsibilities:

Manage supplier onboarding and supplier maintenance activities, ensuring accurate and compliant supplier records.
Develop and maintain procedures for vendor payment alternatives, including Commercial Credit Card, Purchasing Card, ACH, and SUA payment methods.
Oversee corporate credit card and purchasing card programs, including card issuance, maintenance, reconciliation support, policy compliance, and employee expense report administration.
Assist management in developing 1099 reporting procedures, validating 1099 suppliers, and supporting annual reporting requirements.
Review and resolve denied invoices, invoices on hold, payment exceptions, stale-dated checks, and other supplier payment issues.
Perform audits of supplier records, payment activity, and Accounts Payable processes to ensure compliance with internal controls and departmental standards.
Prepare and analyze supplier, payment, and operational reports, identifying trends, issues, and opportunities for improvement and reporting findings to the Accounts Payable Supervisor.
Support maintenance of desktop procedures to ensure current processes are accurately documented and followed.
Demonstrate strong analytical and problem-solving skills, with the ability to identify process inefficiencies and recommend effective solutions to Accounts Payable Supervisor.
Work collaboratively with cross-functional business partners to support Accounts Payable operations and departmental goals.
Other duties as assigned.

Physical Demands and Work Environment: In this highly visible, fast-paced, and collaborative position, you'll work closely with suppliers, internal departments, and Accounts Payable team members to support efficient payment operations and supplier services. The Accounts Payable Coordinator reports directly to the Accounts Payable Supervisor and is responsible for supporting supplier onboarding and maintenance, vendor payment programs, expense report administration, 1099 compliance, payment issue resolution, and related Accounts Payable processes. This role requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining a high level of customer service.

Related Work Experience and Other Skills:

Minimum of 4 years of experience in Accounts Payable, supplier management, financial operations, or a related field.
Strong customer service skills with the ability to build and maintain positive supplier and internal stakeholder relationships.
Excellent verbal and written communication skills.
Strong analytical and problem-solving abilities with the capability to research, evaluate, and resolve payment and supplier-related issues.
Demonstrated attention to detail and commitment to data accuracy.
Effective organizational and time management skills with the ability to manage competing priorities and meet deadlines.
Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
Self-motivated with the ability to work independently and collaboratively within a team environment.
Active listener who can effectively gather information, understand business needs, and provide appropriate solutions.
Proven ability to identify process improvement opportunities and support operational efficiencies.
Proficient in Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
Ability to adapt to changing business needs and departmental priorities.
Demonstrated accountability, dependability, and commitment to continuous improvement.

Methodist Health System is a faith-based organization with a mission to improve and save lives through compassionate, quality healthcare. For nearly a century, Dallas-based Methodist Health System has been a trusted choice for health and wellness. Named one of the fastest-growing health systems in America by Modern Healthcare, Methodist has a network of 12 hospitals (through ownership and affiliation) with nationally recognized medical services, such as a Level I Trauma Center, multi-organ transplantation, Level III Neonatal Intensive Care, neurosurgery, robotic surgical programs, oncology, gastroenterology, and orthopedics, among others. Methodist has more than two dozen clinics located throughout the region, renowned teaching programs, innovative research, and a strong commitment to the community. Our reputation as an award-winning employer shows in the distinctions we’ve earned: