Accounts Payable Coordinator

Talentify; Culver City (CA); On-site; USD 108,886,000 - 123,213,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan – Pre‑tax and R

Life Insurance (Voluntary Life & AD&D)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

Aston Carter invites applications for a Contract AP/Finance role based in Culver City, CA. The position focuses on talent payee onboarding, payment scheduling in the PSS, and close collaboration with Development, Creative, Business Affairs, and Legal teams.

Responsibilities include maintaining AP workflows, generating cost reports, and ensuring timely and accurate payments while supporting dashboards and financial reporting. This onsite role emphasizes professionalism and cross-team coordination.

Qualifications

• 1–2 years of experience in a related finance, accounting, or accounts payable role (new graduates will be considered for the right candidate).
• Hands-on experience with accounts payable systems and workflows.
• Practical experience in accounts payable, including accounting, invoice processing, invoicing, purchase order handling, and data entry.

Responsibilities

• Manage talent payee onboarding for development deals via internal accounts payable platforms.
• Maintain and enhance AP processes for controllership, accuracy, and efficiency.
• Collaborate with Development stakeholders to track closed deals and set up payment schedules in PSS.

Skills

Accounts payable

Data entry

Dashboard reporting

Communication

Finance controls

Tools

Quicksight

PSS

Job description

Responsibilities

• Manage talent payee onboarding for all development deals by using internal accounts payable platforms to collect and validate payment information for writers, directors, producers, and rights holders ahead of payment.
• Maintain and enhance key accounts payable process workflows with a strong focus on improving controllership, accuracy, and operational efficiency.
• Collaborate closely with internal Development stakeholders, including Creative, Business Affairs, and Legal, to track newly closed deals across film and television development slates and assist in setting up payment schedules in the Payment Scheduler System (PSS) in alignment with deal terms.
• Field ad hoc inquiries from talent and their representatives and coordinate with the AP FinOps Support team to troubleshoot development payment and onboarding issues in a timely and professional manner.
• Manage payment metric dashboards in Quicksight to reinforce financial controllership, monitor performance, and provide clear visibility to various internal business partners.
• Produce Development Cost Reports from PSS data for Production Finance for relevant titles and for Legal for projects that are abandoned or otherwise require reporting.
• Perform accounts payable activities such as invoice processing, invoicing, purchase order management, and accurate data entry to support timely and accurate payments.
• Communicate effectively throughout the lifecycle of the payment and reporting processes, ensuring alignment and transparency across all teams involved.
• Apply knowledge of contracts, agreements, finance, and reporting to ensure that payment schedules and financial outputs accurately reflect deal structures and compliance requirements.

Essential Skills

• 1–2 years of experience in a related finance, accounting, or accounts payable role (new graduates will be considered for the right candidate).
• Hands-on experience with accounts payable systems and workflows.
• Practical experience in accounts payable, including accounting, invoice processing, invoicing, purchase order handling, and data entry.
• Ability to communicate effectively with different teams throughout the lifecycle of the payment and reporting processes.
• Financial reporting experience, including creating and managing dashboards.
• Knowledge of contracts and agreements, finance principles, and reporting requirements.

Work Environment

The role follows a standard Monday through Friday schedule with five days per week in the office, providing regular in-person collaboration with Development, Creative, Business Affairs, Legal, Production Finance, and AP FinOps teams. You will work within a modern entertainment studio environment that leverages advanced finance technologies, including accounts payable platforms, a Payment Scheduler System (PSS), and analytics tools such as Quicksight. The position offers the opportunity to be part of the entertainment industry, gain exposure to development finance, and work with automation and AI tools in the finance function. While the role is not planned as a fixed‑term extension or guaranteed conversion, there may be a possibility depending on business needs and performance. The work setting emphasizes professionalism, collaboration, and clear communication across multiple teams and stakeholders.

Job Type & Location

This is a Contract position based out of Culver City, CA.

Pay and Benefits

The pay range for this position is $38.00 - $43.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Culver City,CA.

Application Deadline

This position is anticipated to close on Sep 14, 2026.

About Aston Carter

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.