Accounts Payable- Construction Specialist

ZipRecruiter; United States; Remote; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Specialist to join their dynamic team. This role involves managing the entire accounts payable process, ensuring compliance with subcontractor regulations, and collaborating with project management for smooth operations. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and maintain a commitment to customer service. Join a company that values teamwork and offers opportunities for professional growth while contributing positively to the community.

Qualifications

• 3+ years of Accounts Payable experience, preferably in construction.
• Knowledge of accounting practices and compliance with subcontractors.
• Highly organized and detail-oriented with strong customer service skills.

Responsibilities

• Manage accounts payable processes from purchase order to vendor payment.
• Verify and process AP invoices and reconcile account statements.
• Generate monthly Accounts Receivable reports and maintain organized records.

Skills

Accounts Payable

Construction Industry Knowledge

Bookkeeping Practices

Organizational Skills

Problem Solving

Customer Service

Education

College Degree in Accounting

Certification in Accounting

Tools

Viewpoint Vista

Job description

Job Description

About Anvil:

We are looking for highly competent, driven, team-oriented individuals who enjoy tackling unique and challenging projects.

Anvil’s commitment to Safety, Teamwork, Grit, Best-in-Class performance, and Fun is evident throughout every aspect of the company. Founded by a Purple Heart veteran, we continue to support our service members and honor the skillset and experience they bring to the team.

Anvil Builders is a dynamic general contracting and civil engineering firm with capabilities ranging from water/waste-water, mechanical pump stations, structural concrete, electrical, aviation, temp services, disaster response/cleanup, and more. We serve both public and private sectors, delivering high-quality outcomes and contributing positively to the communities we operate in.

Our accounting team collaborates closely with project management to ensure smooth project operations.

Main Responsibilities:

1. Assist with accounting records and ledgers by reconciling monthly statements and transactions.
2. Verify and process AP invoices, expense reports, and reconcile account statements monthly.
3. Enter data for AP invoices, including coding for Subcontracts and POs.
4. Facilitate vendor payments, ensuring all compliance documents are in order, reviewing purchase orders, and resolving discrepancies.
5. Identify discount opportunities and communicate with the jobsite for subcontract and PO amendments.
6. Build rapport and communicate effectively with vendors, jobsite staff, and management.
7. Process and post client billings daily, including T&M, unit price, and other construction billings.
8. Prepare, review, and submit monthly pay applications and invoice clients accordingly.
9. Generate monthly Accounts Receivable reports with analysis.
10. Maintain organized records for audits.
11. Assist in collecting and verifying Certificates of Insurance for each project.
12. Investigate and resolve billing issues promptly.
13. Perform other related duties as assigned.
14. Manage the entire accounts payable process from purchase order to vendor payment.
15. Maintain vendor and subcontractor profiles in the accounting system.
16. Serve as the primary contact for supplier account management and monitor account activity.
17. Manage recurring monthly payments.
18. Oversee the accounts payable email inbox.
19. Route subcontractor pay applications, lien waivers, and insurance documents to the project team.
20. Reconcile monthly supplier statements.
21. Coordinate with the project team on retention payment requests.
22. Manage credit card and expense report processes.
23. Perform year-end 1099 reporting.

Required Experience, Traits, & Skills:

• 3+ years of Accounts Payable experience.
• Experience in the construction industry with subcontractor compliance.
• Knowledge of accounting and bookkeeping practices, preferably in construction.
• Highly organized, energetic, detail-oriented, and focused.
• Self-motivated with a proactive attitude.
• Ability to meet deadlines consistently.
• Resourceful problem solver.
• Ability to work independently and in team settings in a fast-paced environment.
• Experience managing multiple projects simultaneously.
• Calm, mature, and poised under pressure.
• Strong customer service commitment.
• Reliable and dedicated to team success.
• Willing to cross-train and take on various tasks.

Desirable Qualifications, Experience, & Skills:

• College degree and/or certification in accounting.
• Experience with construction accounting.
• Experience with Viewpoint Vista software.

Physical Requirements:

• Ability to work in an office environment.
• Prolonged sitting, with ability to walk, stand, stoop, kneel, crouch, and reach.
• Use of hands for handling objects, tools, or controls; lifting light weights.
• Effective visual and auditory perception for communication, reading, writing, and operating office equipment.
• Verbal and written communication skills for reviewing information and data entry.
• Visual ability to read characters on a computer screen.
• Ability to lift and carry up to 20 pounds.

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