Accounts Payable (Coeur d'Alene)

Idaho Forest Group; Coeur d'Alene (ID); On-site; USD 40,000 - 55,000; Full time

Job summary

A manufacturing company in Coeur d'Alene, Idaho, seeks an Accounts Payable Administrator to manage vendor records and process invoices. The role requires knowledge of accounting policies, strong teamwork skills, and proficiency in office software. Responsibilities include matching invoices to orders, resolving discrepancies, and supporting the accounting team. Prior experience in accounts payable is preferred but not mandatory.

Qualifications

• Ability to express ideas clearly and effectively, both verbally and in writing.
• Ability to work collaboratively with others towards a common goal.
• Must pass drug and alcohol test, background check.

Responsibilities

• Match purchase orders with invoices and resolve discrepancies.
• Respond to vendor inquiries about invoices and payments.
• Proactively manage vendor statements and resolve discrepancies.
• Review purchase order receiving reports.

Skills

Knowledge of local, state, and federal laws and regulations

Proficient in Excel, Word, PowerPoint

Effective communication skills

Collaborative teamwork

Education

High school diploma or GED

Tools

Financial planning software

Job description

The Accounts Payable (AP) Administrator is responsible for managing and processing the company's accounts payable transactions. This role involves maintaining accurate vendor records, processing invoices and payments, resolving discrepancies, and ensuring compliance with accounting policies and regulations. The AP Administrator will collaborate with various departments to facilitate efficient financial operations and support the overall accounting team. Key duties include handling vendor inquiries, matching invoices to purchase orders, and managing vendor statements.

KEY RESPONSIBILITIES

• Match purchase orders with invoices and resolve discrepancies with the purchasing department.
• Respond to vendor inquiries about invoices and payments.
• Proactively manage vendor statements and resolve discrepancies.
• Review purchase order receiving reports and work with purchasing to resolve older items and issues.
• Route invoices without purchase orders for approval and account coding.
• Comply with federal, state, and company policies, procedures, and regulations.
• Support the accounting team and assist with special projects.
• Backup weekly accounts payable payment batches for processing, as needed.
• Prepare outgoing mail and correspondence, including emails and faxes.
• Manage office supplies, breakroom/kitchen stock, mail/packages, recycling/shredding services, reception/front desk, and phone calls.
• Organize department events, training, and celebrations; arrange catering, conference rooms, setup/cleanup.
• Research and book travel, manage itineraries, and assist with departmental calendar coordination.
• Handle scanning, copying, filing, templates, data entry.
• Perform other duties as needed.

REQUIRED QUALIFICATIONS

• High school diploma or GED
• Knowledge of local, state, and federal laws and regulations.
• Proficient knowledge in computer systems including but not limited to Excel, Word, PowerPoint, electronic scheduling and e-mail, and financial planning software
• The ability to express ideas clearly and effectively, both verbally and in writing.
• The ability to work collaboratively with others towards a common goal.
• Ability to pass a drug and alcohol test, post-offer pre-employment physical, and background check.

PREFERRED QUALIFICATIONS

• Valid Driver’s License
• Previous manufacturing environment experience.
• 1+ years of accounts payable experience
• Familiarity with accounting principles.

PHYSICAL DEMANDS

Office, Finance, Corporate, Mill Supervisory

• Bend at waist – occasional
• Twist upper body – occasional
• Stoop – occasional
• Lift above waist height – occasional
• Lift over 50 lbs. - rare
• Repetitive use of hands – constant for clerical duties
• Stand/walk – occasional
• Sit – frequent
• Vision – near and far correctable; depth perception
• Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies

WORK ENVIRONMENT

Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).

Idaho Forest Group is an Equal Opportunity Employer and prohibits discrimination against qualified individuals on the basis of race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, family medical history, or any other status protected by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.