Accounts Payable Clerk - Tampa, FL

Opifex Synergy; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

Health Savings Account (HSA) with，公司贡献

401(k) & Roth retirement plans with公司匹

Generous paid time off and companypaid

Company Paid Wellness, Employee Assist

Boot/PPE Annual Allowance

Career Development & Company Paid培训

Job summary

Opifex-Synergy is seeking an Accounts Payable Clerk in Tampa to manage high-volume invoicing, vendor communications, and payments. You will perform reconciliations, maintain vendor records, and ensure compliance with internal controls and tax regulations.

The role requires 2–3 years of AP or general accounting experience, proficiency with RentalMan, DataServ, and Excel, and the ability to work in person from Monday to Friday during normal business hours.

Qualifications

• 2–3 years of experience in high-volume accounts payable or general accounting.
• Strong research and analytical skills, with the ability to investigate and resolve complex vendor and payment questions.
• Experience with RentalMan, DataServ, and Microsoft Excel, or the ability to learn these systems quickly.
• Proficient in Microsoft Office with strong organizational and time-management skills.
• High degree of attention to detail.
• Ability to work independently and prioritize multiple tasks.
• Availability to work in person, Monday through Friday, during normal business hours.

Responsibilities

• Process check requests and vendor payments on a regular schedule, ensuring proper approvals and supporting documentation.
• Accurately review, code, and enter a high volume of vendor invoices in accordance with company policies and accounting standards.
• Research vendor statements and account balances to identify and resolve payment discrepancies.
• Perform monthly reconciliations of accounts payable transactions, vendor statements, and related general ledger accounts.
• Maintain and update vendor accounts, ensuring timely and accurate payments while remaining compliant with policies and regulations.
• Coordinate utility account setup requirements for new company locations.
• Investigate and resolve invoice discrepancies in collaboration with internal departments and vendors.
• Enter, verify, and maintain accounts payable data with accuracy and timeliness.
• Audit, reconcile, and process corporate credit card statements and related expenses.
• Respond promptly to vendor inquiries regarding payment status or account information.
• Identify opportunities to improve processes and strengthen internal controls.

Skills

Analytical skills

Attention to detail

Time management

Communication

Education

High School Diploma

Associate's degree in Accounting (preferred)

Tools

RentalMan

DataServ

Microsoft Excel

MS Office

Job description

Are you seeking a rewarding career with a respected company? Join Opifex-Synergy where we offer career advancement and professional development in a collaborative, supportive environment. We value teamwork and foster a positive work culture.

The Accounts Payable Clerk is responsible for ensuring that all financial obligations are processed accurately and in a timely manner. Key responsibilities include reviewing and processing invoices, ensuring vendor payments are accurate and on track, and reconciling vendor statements to maintain accurate financial records.

Essential Functions

• Process check requests and vendor payments on a regular schedule, ensuring proper approvals and supporting documentation are in place.
• Accurately review, code, and enter a high volume of vendor invoices in accordance with company policies and accounting standards.
• Research vendor statements and account balances to identify and resolve payment discrepancies, drawing on historical invoice and payment records to help keep vendor accounts accurate and current.
• Perform monthly reconciliations of accounts payable transactions, vendor statements, and related general ledger accounts to ensure accuracy and completeness.
• Maintain and update vendor accounts, ensuring timely and accurate payments while remaining compliant with company policies, tax regulations, and internal controls.
• Research and coordinate utility account setup requirements for new company locations, ensuring necessary services are identified and activated in a timely manner.
• Investigate and resolve invoice discrepancies by collaborating with internal departments and vendors to ensure prompt resolution.
• Enter, verify, and maintain accounts payable data within the financial system with a focus on accuracy, consistency, and timeliness.
• Audit, reconcile, and process corporate credit card statements and related expenses, ensuring adherence to expense policies.
• Respond promptly and professionally to vendor inquiries regarding payment status, discrepancies, or account information, fostering positive working relationships.
• Identify opportunities to improve processes, enhance efficiency, and strengthen internal controls within the accounts payable function.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Required Education And Experience

• High School Diploma required; Associate's degree in Accounting preferred.
• 2–3 years of experience in high-volume accounts payable or general accounting.
• Strong research and analytical skills, with the ability to investigate and resolve complex vendor and payment questions.
• Experience with RentalMan, DataServ, and Microsoft Excel, or the ability to learn these systems quickly.
• Proficient in Microsoft Office with strong organizational and time-management skills.
• Working knowledge of basic accounting principles.
• High degree of attention to detail.
• Ability to work independently and prioritize multiple tasks.
• Availability to work in person, Monday through Friday, during normal business hours.

Military service will be considered in lieu of education/certification experience as applicable.

Supervisory Responsibilities

• None

Work Environment

• Work settings vary by role and may include office, shop, yard, field, or on-the-road environments.
• Depending on the position, employees may encounter heavy equipment, moving vehicles, noise, dust, grease, and seasonal weather conditions.
• Personal protective equipment (PPE) such as steel-toe boots, safety glasses, gloves, and hearing protection must be worn as required for the role.
• Employees must be able to transition between professional office settings and more active, industrial, or outdoor environments as applicable to the position.
• Adaptability, situational awareness, and strong communication are important across all work settings.

Travel Required

As needed,

Physical Demands

• Physical demands vary by role and may range from primarily sedentary office work to physically active field, shop, or yard work.
• Depending on the position, employees may be required to sit, stand, walk, bend, squat, kneel, crouch, or reach throughout the workday.
• Some roles may require lifting or carrying items weighing up to 50 pounds, climbing into or out of vehicles or onto equipment, working from heights, or maintaining balance on uneven terrain.
• Some roles may require safely operating a vehicle or equipment as a function of the position.
• Manual dexterity and visual/auditory acuity are required for using standard office, communication, and/or operational equipment as applicable to the role.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their specific role, in accordance with applicable laws and regulations.

Other Duties

Please be aware that while this job description provides an overview of the main activities, duties, and responsibilities expected of the employee in this role, it may not encompass every task or requirement. Additionally, the nature of the position necessitates the potential for changes in duties, responsibilities, and activities, which may occur with or without prior notice. The employer reserves the right to modify and adapt these aspects as necessary to meet evolving business needs and organizational objectives.

Our Benefits & Perks

We want our team members to feel supported, valued, and set up for long-term success. Our benefits are designed to take care of team both at work and at home.

Core Benefits:

• Medical, Dental & Vision Insurance
• Health Savings Account (HSA) with company contributions
• 401(k) & Roth retirement plans with company matching
• Generous paid time off and company paid holidays
• Company Paid Wellness, Employee Assistance and Discount Programs
• Boot/PPE Annual Allowance
• Career Development & Company Paid Training

Benefit eligibility can vary by role, and not all benefits apply to every position. During the hiring process, we'll walk you through the benefits specific to this role. This position could also include Tool Reimbursement, Safety Bonuses, Profit Sharing and/or Commission Earning opportunities.

Additional Eligibility Requirements

At Opifex-Synergy, we prioritize the safety and well-being of our employees, customers, and the communities we serve. As a condition of employment, all successful candidates must satisfactorily complete a background check and drug screening, administered and evaluated in accordance with applicable state and local law. By applying for this position, candidates consent to this screening process. This requirement applies to all positions and helps us maintain the highest standards of safety and security for our team.

Opifex-Synergy is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.