Accounts Payable Clerk-Corporate Office Uniondale, NY

Blue Sky Hospitality Solutions; Uniondale (NY); On-site; USD 42,000 - 58,000; Full time

Job summary

Blue Sky Hospitality Solutions is seeking an Accounts Payable Clerk to support daily finance operations for a hotel portfolio. You will process invoices, post payments, assist with reconciliations, and help maintain accurate ledgers in accordance with policies.

The role requires 1–2 years in hospitality finance, strong MS Office skills, and experience with PMS systems. On-site position with standard hotel accounting duties and close collaboration with the Finance Manager.

Qualifications

• Minimum 1–2 years of accounting/finance experience, preferably in hospitality.
• Experience with hotel or hospitality finance and accounting functions.
• Proficiency in MS Office and ability to learn PMS systems quickly.
• Knowledge of general ledger, accounts payable/receivable and month-end close processes.

Responsibilities

• Assist in day-to-day finance operations including accounts payable and receivable, payroll, and general ledger reporting.
• Assist with analyzing financial statements and report variances to department heads.
• Support tax audits, returns, and corporate reporting requirements.

Skills

Strong organizational skills

Attention to detail

English proficiency

MS Office proficiency

Education

Bachelor's degree in Accounting preferred

High School Diploma

Tools

MS Office (Excel/Word)

Opera PMS

RoomMaster

Protel

Visual One

Delphi

Sun Finance

Oracle Finance

SAP

Job description

POSITION TITLE: Accounts Payable Clerk

REPORTS TO: Finance Manager / Financial Controller

POSITION SUMMARY:

Assist in day to day finance operations and he / she is primarily responsible for computing, recording, collecting, analyzing and verifying numerical data for use in maintaining accounting records of the financial operations of the hotel.

Additionally responsible for generating bills and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Also Assist the finance manager in directing the financial activities of the hotel.

ACCOUNTING ASSISTANT DUTIES AND RESPONSIBILITIES:

• Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.
• Assist with analyzing financial statements on a monthly basis and report any variances to the concerned department heads.
• Assist with financial and tax audits.
• Assist with preparing tax returns and corporate reporting requirements.
• Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.
• Assist financial Controller with completing the year-end audit process.
• Review and approve all reconciliation and audit work papers.
• Post city ledger payments in property management system, reconcile and bill all city ledger accounts.
• Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.
• Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.
• Prepare credit card authorizations for American Express, Visa, Master, Diners etc. and send to vendors.
• Verify if credit card service charge is billed correctly for all credit card transactions.
• Assists with reimbursable invoicing.
• Assist in reconciling open account status items.
• Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet.
• Any other job related duties as and when assigned by the Financial controller.
• Accomplishes accounting and organization mission by completing related results as needed.

PREREQUISITES:

Strong organizational skills with attention to detail. Ability to compile facts and figures. Command of the English language both written and verbal.

Proficiency with MS Office (Excel / Word) and experience with PMS like Opera, Room master, Protel, Visual One, Delphi, Sun Finance, Oracle Finance, SAP etc.

EDUCATION:

High School Graduate or Master of commerce or BS in Accounting preferred

EXPERIENCE:

1-2 years work experience with previous accounting Office experience or experience in Hotel or Hospitality related Finance and Accounting.