Accounts Payable Clerk (Account Clerk II)

Baldwinsville Central School District; Town of Lysander (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Baldwinsville Central School District seeks an Account Clerk I or similar to manage and supervise complex financial accounts. The role involves maintaining ledgers, posting cash books, reconciling balances, handling remittances, and assisting payroll and budgeting tasks.

Qualified candidates need 2+ years of account keeping experience or equivalent education, with background check as required. Opportunity to advance within the district's financial administration.

Qualifications

• Two years of account keeping work experience including reconciling and posting to ledgers, journals and other accounting records.
• 12 semester credits in accounting or an associate's degree in accounting from a regionally accredited college, university, or business school.
• Equivalent combination of training and experience as defined by (A) and (B).
• Incumbents may be required to successfully pass a background check.

Responsibilities

• Maintain or supervise maintenance of accounts and general ledgers.
• Post or supervise posting to cash books, general ledgers, appropriation ledgers, voucher ledgers and subsidiary journals.
• Receive remittances by mail, in person or from cashiers; verify amounts; issue receipts and post totals for posting.
• Post or supervise posting of cash disbursements and review transactions for accuracy.
• Check purchase orders and claims for payment; post to ledgers.
• Prepare ledger cards for machine or manual posting; check posting accuracy.
• Reconcile balances in various ledgers with comptroller's reports.
• Prepare or supervise payrolls; assist in preparation of payrolls.
• Compile figures for annual budget preparation and provide statistics for supervisor.

Skills

Accounting

Bookkeeping

Reconciliation

Financial records

Education

Associate's degree in accounting

12 semester credits in accounting

Equivalent combination of training and experience

Tools

Ledgers

Job description

The work involves responsibility for performing or supervising difficult and specialized clerical work, in maintaining and reviewing a complex set of financial accounts and records. An employee in this class is either responsible for maintaining a complex set of financial records or assisting a supervisor in the maintenance of these records, and in preparing complex and difficult financial and statistical reports. Assignments in this class are based on the complexity and difficulty of records kept the amount of independent judgement exercised and supervisory responsibility of subordinate staff. Work is performed with relative technical independence, and is supervised and reviewed by an Administrative Superior in the verification of financial records and statements, and by annual auditing by local and state auditors. Supervision may be exercised over a small number of subordinate personnel. Incumbents may be required to successfully pass a background check. Does related work as required.

Maintains or supervises the maintenance of accounts and general ledgers in the accounting section of an agency or department.

Posts or supervises posting entries to cash books, general ledgers, appropriation ledgers, voucher ledgers and subsidiary journals.

Receives remittances by mail, in person or from cashiers; verifies amounts; issues receipts and posts or supplies totals for posting in appropriate ledger.

Posts or supervises posting of cash disbursements and reviews transactions for accuracy.

Checks purchase orders and claims for payment; posts or supervises posting to appropriate ledger.

Prepares ledger cards for machine or manual posting; checks accuracy of posting.

Reconciles balances in various ledgers with comptroller's report i.e., disbursements and balances in appropriate codes.

Prepares or supervises and assists in preparation of payrolls.

Compiles figures for annual budget preparation, supplying statistics for supervisor or department head.

Promotion

One (1) year of permanent competitive class status in the title of Account Clerk I or Account Clerk-Typist I.

Open Competitive

1. Two (2) years of account keeping work experience or its part-time equivalent, the major job function of which is the maintenance of financial accounts, which must have included reconciling and posting to ledgers, journals and other accounting records; or,
2. Successful completion of 12 semester credit hours in accounting or an associate's degree in accounting from a regionally accredited college or university or business school or one accredited by the New York State Board of regents to grant degrees; or,
3. An equivalent combination of training and experience as defined by the limits of (A) and (B).

Must meet the below requirement as per civil service to be appointed as per the HELP program.