Accounts Payable Clerk - 2026-2027

Finance & Business Services; Texas; Presencial; USD 28.000 - 32.000; Jornada completa

Descripción de la vacante

Judson ISD’s Business Services department in Live Oak, Texas, seeks an Accounts Payable Clerk to support the AP staff and campus staff in accurate office transactions. The role reports to the Coordinator and is part of CIS 306 with a 226-day schedule.

Requirements include a high school diploma or GED, fingerprint background check, and strong knowledge of bookkeeping and basic accounting. Prior clerical accounting experience is preferred.

Formación

• Education: High school diploma or GED; fingerprinting background check required.
• Working knowledge of bookkeeping procedures and basic accounting.
• Proficiency in typing, keyboarding, and file maintenance; accurate disbursement processing.
• Ability to use PC and software to create spreadsheets, databases, and word processing.
• Attention to accuracy, especially in disbursements; proficient 10-key calculator use.
• Ability to work in a fast-paced environment, multitask, and meet deadlines.
• Strong communication skills and ability to interact with vendors and staff.

Responsabilidades

• Process disbursements to vendors based on invoices, PO and receiving documents.
• Prepare remittance information to mail with checks.
• Maintain vendor files in alphabetical order and current for audits.
• Communicate with vendors to ensure accurate payments.
• Collaborate with campuses and departments for timely payments.
• Verify PO codes before payment postings in the financial system.
• Assist staff and vendors with questions on items, codes, and procedures.
• Support accounts payable coordinator with journal entries and audits.

Conocimientos

Bookkeeping basics

Accounting procedures

Typing & data entry

PC skills (Excel/Word)

Disbursement accuracy

10-key calculator

Numerical accuracy

Attention to detail

Communication skills

Deadline compliance

Multitasking

Work under pressure

Educación

High school diploma or GED

Background check fingerprinting

Herramientas

Docuware

Descripción del empleo

Accounts Payable Clerk - 2026-2027

Judson Indep School District Business Office - Live Oak, Texas Open in Google Maps

This job is also posted in Judson ISD

Job Details

Job ID: 5982881
Application Deadline: Posted until filled
Posted: Nov 04, 2026 6:00 AM (UTC)

Starting Date: Immediately

Job Description

Title

Accounts Payable Clerk

Department

Business Services

Reports To

Coordinator

Compensation

CIS 306

Days

226

Revised: 11/03/2026

PRIMARY PURPOSE:

Assists the accounts payable department staff and department / campus staff in the efficient and accurate operation of the office transactions.

MINIMUM QUALIFICATIONS

Education and Certification Requirements

• High school graduate or GED equivalent
• Candidate must have satisfactory outcome of fingerprinting background check

Special Knowledge and Skills

• A working knowledge of bookkeeping procedures
• Knowledge of basic accounting procedures
• Proficiency in typing, keyboarding, and file maintenance
• Ability to use personal computer and software to create spreadsheets, databases, and do word processing
• Requires a high degree of accuracy in the processing of disbursements
• Ability to use calculator (10-key by touch)
• Ability to work with numbers in accurate and rapid manner
• Must be detail oriented but also be able to work in a fast-paced environment
• Ability to communicate effectively
• Ability to meet established deadlines
• Requires the ability to work in a fast-paced environment
• Must be able to multitask while working in an environment with multiple interruptions

Experience:

• Minimum of one (1) year of accounting experience at clerical level

MAJOR RESPONSIBILITIES AND DUTIES:

(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

• Processes disbursements to vendors based on invoices, purchase orders and receiving documents
• Prepares all remittance information to be mailed with the checks
• Maintain vendor files in alphabetical order with all unpaid purchase orders being current as required for audit
• Communicates with vendors in reference to purchase orders and invoices to ensure accurate payment to all vendors
• Communicates with all campuses and departments to ensure timely and accurate payment to all vendors
• Checks purchase order codes prior to payment and posting expenditures in the financial accounting system
• Assists district staff and vendors in answering questions about items ordered, budget codes, policy and procedures
• Maintains accurate accounting files and performs summer updates of the accounting system
• Communicates with the accountants for stop payments and check status periodically
• Processes invoices for direct pay payments
• Assigns vendor numbers to manual entries
• Assists the department in posting deposits, cash receipts, journal entries and budget transfers
• Assists the Accounts Payable Coordinator in preparing journal entries, cash receipts and budget amendments
• Responsible for training end users / new employees
• Prepares training information for staff meetings with the end users of the financial system
• Assist the Accounts Payable Coordinator with yearly audits while the audit firm is on and off site
• Process duties in the absence of the Accounts Payable Coordinator
• Knowledge of the Texas Education Agency Financial Accountability System Resource Guide
• Performs summer updates of accounts payable documents and prepares financial documents for secure holding at Safesite
• Scan all department documentation into the Docuware system
• Must complete designated district technology proficiencies each year
• Ability to use personal computer to access district programs, emails, and other resources
• Maintain a consistent professional demeanor and appearance
• Ensure compliance with the Texas Educator’s Code of Ethics
• Daily attendance and punctuality at work are essential functions of the job

Supervisory Responsibilities:

N/A

Equipment Used:

• Office equipment – personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position
• Docuware applications

Mental Demands:

• Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute
• Work with frequent interruptions and maintain emotional control under stress

Physical Demands:

• Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling
• Occasional: Lifting, moderate, 15-44 pounds

Environmental Factors:

• Frequent exposure to temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration
• Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.)
• Work alone, work prolonged or irregular hours

Nondiscrimination Statement:

The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.

Position Type: Full-Time
Salary: $20.47 Funding - Local

Job Requirements

• At least 1 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.

Contact Information

• Judson Human Resources , System Operator
• 8012 Shin Oak Drive
• Live Oak, Texas 78223
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]