Accounts Payable Clerk 2

HOLT CAT; San Antonio (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

HOLT CAT in San Antonio, TX seeks an Accounts Payable Clerk 2 to coordinate accounts payable functions for timely vendor disbursements. You will process invoices, reconcile statements, and support annual 1099 reporting in a fast-paced, team-oriented setting.

Ideal candidates have strong accounting knowledge, MS Office proficiency, and the ability to multitask while maintaining accuracy. Some knowledge of CODA, DBS, Rentalman is a plus; onsite work is required.

Qualifications

• Three years of work-related skill, knowledge, or experience required.
• High school diploma or equivalent required, some college in applicable field preferred.

Responsibilities

• Coordinate accounts payable functions for timely disbursements to vendors.
• Process and research vendor invoices according to company policies.
• Reconcile vendor statements and investigate past due invoices.
• Assist with annual 1099 reporting and unclaimed property.

Skills

Accounting knowledge

Vendor relations

Analytical skills

MS Office expertise

Organization & multitasking

Communication skills

Research skills

Payment reconciliations

Fast-paced environment

Customer service

Industry software learning

Active listening

Education

High school diploma or equivalent

Some college in relevant field preferred

3+ years related experience

Tools

CODA

DBS

Rentalman

Job description

Job Summary: The Accounts Payable Clerk 2 is responsible for coordinating accounts payable functions to insure timely and accurate disbursements to vendors. This role will maintain efficient daily processing of invoices in a computerized setting. The Accounts Payable Clerk 2 must successfully work at a high-volume pace while being able to multitask and maintaining a positive attitude in a team environment.

The incumbent in this position is expected to model the following practices on a daily basis: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development.

Department: Finance and Bus Resources (FIN)

Employment Type: Full Time

Location: San Antonio

Address: 5665 SE Loop 410, San Antonio, Texas, 78222

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Workplace type: Onsite

Essential Functions

• Models, promotes, reinforces, and rewards the consistent use of HOLT's Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Processes and researches vendor invoices according to Company policies on a daily basis for accurate and timely disbursement to vendors

Corresponds with vendors and responds to inquiries

• Coordinates with internal and external customers when issues arise

Performs 2 -way and 3 - way matching

Reconciles vendor statements by verifying invoices paid and researching past due invoices

• Assists with the annual preparation and filing Federal 1099 reporting including obtaining vendor documentation
• Monitors and researches outstanding checks, including taking necessary actions to resolve the issue and re-issue checks if necessary
• Provides recommendations on process improvements and procedures that improve efficiency and accuracy within the accounts payable function
• Assists with the preparation and completion of the annual "Unclaimed Property Report"

Sorts and matches supporting documentation to invoices

• Provides assistance to customers and less experience team members; responds to financial questions/concerns
• SharePoint the ability to learn software
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Requires regular and punctual employee attendance
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Strong accounting knowledge, with understanding of invoices, statements of account, receivables, payables, and various forms of payment remittances
• Sound knowledge of construction rental equipment industry
• Must have strong analytical and organization skills
• Advanced Microsoft Office products skills including Excel, Word, PowerPoint, Outlook, etc.
• Exceptional organizational, planning, self-management, problem solving, time management, and multi-tasking skills
• Strong interpersonal and communication skills sufficient to engage with customers, vendors, and peers in order to exchange information, motivate, influence and persuade
• Strong research and investigation skills
• Ability to reconcile and balance payment transactions
• Ability to work in fast paced environment with frequent interruptions
• Exceptional customer service and relationship building skills
• Ability to learn industry specific software, i.e. CODA, DBS, and Rentalman
• The ability to listen to and understand information and ideas presented through spoken words and sentences

Requirements

Education and Experience:

• Three years of work-related skill, knowledge, or experience required
• High school diploma or equivalent required, some college in applicable field preferred

Supervisory Responsibilities:

• None

Travel:

• Up to 10%

Physical Requirements:

• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.

This role frequently communicates with others, must be able to exchange accurate information in these situations

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

Occasionally moves or transports items weighing up to 30 pounds

Work Environment:

This job is generally performed in a professional office environment

Frequently works at fast pace with unscheduled interruptions

Disclaimer

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

About HOLT Group

HOLT Group is a renowned, family-owned company with a legacy spanning nearly a century. As a powerhouse across several industries, including heavy machinery, construction, consulting services, training, and technology, we prioritize people and values. Our commitment to a Values-Based Leadership approach has led to trusted partnerships and collaborative endeavors. At the heart of our operations is HOLT CAT, the largest Caterpillar dealership in the nation, along with other companies focused on industrial & commercial selling, energy, technology, and training & development. We excel in selling, servicing, leasing, and renting top-of-the-line industrial machinery and are dedicated to powering the construction and industrial spaces with superior equipment. Moreover, we empower construction and development with advanced technology, along with bringing technical skills and Values-Based Leadership to individuals and companies seeking sustainable growth. If you're seeking a fulfilling career, explore our job opportunities at HOLT Group and join our values-driven team.