Accounts Payable Clerk 1 / County Auditor Office

Kaufman County; Town of Texas (WI); On-site; USD 35,000 - 50,000; Full time

Job summary

Kaufman County recherche un Comptable de Comptes Fournisseurs pour un rôle essentiel impliquant la gestion des paiements et le suivi des comptes, avec un besoin de compétences organisationnelles et en communication. Le candidat idéal doit avoir un diplôme de lycée et au moins 1 à 2 ans d'expérience dans un rôle similaire. Ce poste promet de travailler dans un environnement dynamique tout en offrant une opportunité de progression au sein d'une entité gouvernementale.

Benefits

Plan de santé

Formation continue

Qualifications

• Expérience en comptabilité, vérification des paiements et gestion de documents.
• Compétences en Microsoft Office, y compris Word et Excel.
• Capacité à travailler dans un environnement de bureau à fort volume.

Responsibilities

• Gérer les paiements des comptes et vérifier les documents requis.
• Préparer des rapports et des états financiers nécessaires.
• Assister le vérificateur du comté dans des tâches assignées.

Skills

Communication

Analyse

Organizational Skills

Education

High School Diploma or equivalent

Job description

Job Opportunities

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Accounts Payable Clerk 1 / County Auditor Office

SUMMARY:

Under limited supervision, monitors, tracks, and makes payments for accounts payable. Performs a wide range of professional, clerical accounting functions, auditing, and advisory services using standard and specialized methods and procedures in accordance with Generally Accepted Accounting Principles (GAAP) and County policies. Work involves preparing detailed schedules and reports, reconciling and verifying accounts, and monitoring internal controls. Interprets and analyzes various accounting data and recommends action.

ABOUT THE COUNTY:

Kaufman County, Texas, was founded in 1848. Located adjacent to Dallas County on the east, Kaufman County is home to more than 145,000 people, 16 cities, five independent school districts, two colleges, and thousands of thriving businesses; the US Census Bureau has recently named Kaufman County as the fastest-growing county over 100,000 in the nation.

ESSENTIAL DUTIES AND RESPONSIBILITIES:(The following duties represent the principal job duties; however, they are not all-inclusive.)

• Performs analytical reviews, such as comparing and studying relationships among data.
• Verifies compliance of activities with statutes, policies, and plans.
• Communicates with county employees and vendors by telephone or email to obtain necessary documentation.
• Reviews and audits all accounts payable submissions for accuracy and appropriate supporting documentation.
• Enters invoice data in the MUNIS ERP Financial Software with minimal error to entry ratio.
• Reconciles account ledgers and ensures that accounts balance.
• Collects, analyzes, and summarizes accounting information.
• Produces various spreadsheets and reports.
• Prepares memos, letters, and other documents using various Microsoft Office Software such as Word, Excel, PowerPoint, etc.
• Assist the County Auditor with assigned tasks as necessary.

OTHER NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Regular attendance is required.
• Performs all other related duties as assigned.

LIMITATIONS AND DISCLAIMER:

The above job description describes the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position.

MINIMUM QUALIFICATIONS:

The qualifications listed below represent the required knowledge, skill, and/or ability. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

Education and Experience:

• A High School diploma or equivalent is required.
• Sufficient experience to understand the basic principles relevant to the primary duties of the position; usually associated with completing an apprenticeship/internship or having had a similar position for one to two years.

LICENSE REQUIREMENTS:

Must possess a valid and appropriate Texas Class C driver’s license and acceptable driving record at the time of appointment and throughout employment in this class series.

Knowledge, Skills, and Abilities:

Knowledge of:

• Processing accounts and incoming payments in compliance with financial policies and procedures.
• Performing day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
• At least 1 to 2 years of accounts payable, office, administrative, or related experience.
• Proficient knowledge of basic arithmetic, including addition, subtraction, multiplication, division, interest, decimals, and percentages.
• General knowledge of basic hardware and software and uses of various computer operating systems such as Microsoft Office Word, Excel, and Outlook.
• Basic bookkeeping, accounting principles, techniques, and fiscal and accounting records maintenance.

Skills and Abilities to:

• Process outgoing payments in compliance with financial policies and procedures.
• Perform day-to-day financial transactions, including verifying, classifying, and recording accounts payable data.
• Reconcile the accounts payable ledger to ensure all bills and payments are accounted for and correctly posted.
• Verify and investigate any discrepancies by reconciling vendor accounts and monthly vendor statements.
• Understand expense accounts and basic fund accounting principles.
• Understands compliance issues around accounts payable processes (W-9, sales tax, etc.).
• General skills in operating standard office equipment such as personal computers, calculators, photocopiers, fax machines, scanning equipment, and multi-line telephones.
• Possess excellent communication skills in expressing oneself clearly and concisely, both orally and in writing.
• Must possess strong communication and interpersonal skills in dealing with the public and County employees in person and by telephone.
• Excellent organizational and time management skills, especially managing multiple concurrent tasks.
• Possess a thorough understanding of the importance of confidentiality and non-disclosure according to the general standards set forth by HIPAA and County Policies.
• Work under pressure in a high-volume office and to produce accurate work
• Must be mature, dependable, resourceful, and able to work independently.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Work is performed primarily in a standard climate-controlled office and requires sufficient physical mobility to work in an office setting with prolonged exposure to computer screens, to stand or sit for prolonged periods of time, walking, standing, stooping, bending, kneeling, and lifting to 35 pounds. Need manual dexterity and visual acuity. Must be able to operate office equipment requiring repetitive hand movement and fine coordination, including using a computer keyboard.

WORK ENVIRONMENT:

Work is primarily indoors in an air-conditioned, smoke-free office. It involves continuous work at a computer keyboard. Work outside of normal office hours (Monday through Friday, 8 a.m. to 5 p.m.) may be required to meet deadlines and accuracy requirements.

HOW TO APPLY:

To be considered for this amazing opportunity, please submit an employment application online through the Human Resources Department webpage at https://www.kaufmancounty.net/jobs . Completed applications must be received in the Human Resources Department by4:30 p.m. Applications will be screened, and those applications deemed best qualified will be invited to participate in an oral interview. The final candidate must be able to successfully pass a pre-employment screening process which includes a drug and alcohol test, a complete criminal background investigation, and a driving record check.

If any accommodation is needed during the interviewing or testing process, please notify the Human Resources Department at least five days in advance of your scheduled appointment so that we may be able to provide reasonable accommodation.

This bulletin is not a contract, neither expressed nor implied.

Any provision herein may be modified or revoked.