Accounts Payable Clerk

Maguire Automotive Group; Town of Ithaca (NY); On-site; USD 25,000 - 28,000; Full time

Job summary

Maguire Automotive Group in Ithaca, NY is seeking an Account Payable Clerk to compile and maintain verified accounts payable records and reconcile statements, ensuring timely vendor payments.

The ideal candidate will have a high school diploma, prior AP/AR experience preferred, strong organizational and communication skills, and the ability to support monthly closings and reporting in a dealership office environment.

Qualifications

• High School Diploma or GED required.
• Prior AP/AR experience preferred.
• Ability to multitask and manage multiple priorities.
• Strong organizational and detail-oriented skills.
• Excellent verbal, written, and electronic communication.
• Professional demeanor and teamwork required.

Responsibilities

• Checks vouchers and ensures payment approval.
• Posts open items in accounts payable daily.
• Prints AP reports and maintains files.
• Reconciles statements and ledger with dealership schedules.
• Communicates cash requirements for payable dates to Accounting Manager.
• Responds to vendor inquiries and supports monthly closings.
• Assists with accounts receivable and special projects.
• Creates reporting structures for data visualization.
• Works within deadlines with accuracy.
• Cross-trains others as directed by management.

Skills

Multitasking

Organization

Communication

Team player

Analytical

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office

QuickBooks

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Maguire Automotive, Ithaca, NY, US

Salary Range: $18.00 To $20.00 Hourly

Job Summary:

The Account Payable Clerk compiles and maintains verified accounts payable records. Reconciles statements and issues payment to vendors.

Essential Job Duties and Responsibilities: (Additional duties as assigned)

• Checks all vouchers and obtains appropriate payment approval.


• Posts all open items in accounts payable daily.


• Prints all accounts payable reports and maintains all accounts payable files.


• Reconciles statement and the ledger ensuring that payments are consistent with dealership schedules.


• Reconciles liability schedule.


• Communicates cash requirements for payable dates to the Accounting Manager.


• Answers all vendor inquiries.


• Assists in monthly closings.


• Prepares analysis of accounts, as required.


• Assists with accounts receivable and special projects, as necessary to maintain team efficacy.


• Creates reporting structures to maximize visualization of data.


• Works within prescribed deadlines with accuracy.


• Cross-trains others for this position as directed by management

Supervisory Responsibilities:

The AP Clerk has no direct supervisory responsibility.

Required Experience and Education:

• High School Diploma or General Educational Diploma (GED)


• Previous AP/AR experience preferred.

Required Skills and Attributes:

• Must be able to manage multiple priorities effectively as well as multitask.


• Must have strong organizational skills and be highly detail oriented.


• Must have excellent verbal, written, and electronic communication skills.


• Must have the ability to interact well with customers and coworkers, be a team player, and maintain a professional demeanor.


• Must exhibit analytical skills with the independent ability to research and initiative to conduct same.

Equipment, Machines and Software Used:

• Computer software:Microsoft Office to include Word, Outlook, Excel, and QuickBooks.

Physical and Mental Requirements:

• Ability to sit, stand, walk, talk, hear, use hands to finger, grasp, handle or feel, push, pull, reach, crouch, bend, kneel, climb, and perform repetitive motions of the hands and/or wrists.


• Mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a computer terminal, and reading.

Physical Exertion:

• Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.


• Light exertion can involve sitting, walking and/or standing most of the time.

Environmental Conditions:

• Work is performed in an office setting.


• Occasional weekend and evening hours are required.

Hazards and Safety Precautions:

• Hazards: Slips, trips and falls, ergonomic injuries, and occasional lifting.


• Safety Precautions:Breaks are encouraged to allow for stretching and training is provided covering slips, trips, and falls, safe lifting and stretching techniques.

Disclaimer:

• All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.


• This job description in no way states or implies that these are the only duties to be performed by the employee(s) occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by theirsupervisor.


• The dealership reserves the right to add to or revise an employee's job duties at any time at its solediscretion.


• This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.