Accounts Payable Clerk

The Salvation Army North & Central Illinois Division; Southfield (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

The Salvation Army North & Central Illinois Division is seeking an Accounts Payable Clerk to manage invoices, payments, and reconciliations with accuracy and timeliness. The role supports monthly closing and audit activities, maintaining organized financial records and ensuring compliance with Salvation Army policies.

Candidates should have a high school diploma with accounting coursework and 3+ years AP/AR experience in a computerized environment; nonprofit experience is a plus.

Qualifications

• 3+ years accounts payable/receivable in a computerized environment.
• Experience in nonprofit or faith-based organization is preferred.

Responsibilities

• Process Accounts Payable transactions per Salvation Army policies with proper documentation.
• Reconcile vendor statements and prepare distribution spreadsheets for expenses or billable items.
• Assist with month-end closing and provide reconciliations and work papers as needed.
• Respond to vendor inquiries and maintain W-9 files and contractor information.

Skills

Task management

Confidential data

Communication

Ownership

Education

High School diploma

Accounting coursework

Tools

Microsoft Excel

Microsoft Office 365

Accounting software

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary:

The Accounts Payable Clerk is responsible for processing invoices, payments, and account reconciliations accurately and on time. This position ensures all payments follow Salvation Army policies, maintains organized financial records, and supports monthly closing and audit activities. The role requires attention to detail, accuracy, and the ability to work independently while supporting the overall efficiency of the accounting department.

Essential Responsibilities

• Process Accounts Payable transactions according to Salvation Army policies and procedures:
  • Ensure appropriate documentation and approval is on all invoices
  • Review, verify and ensure proper account distribution for expenses
  • Ensure requested disbursement is in accordance with Salvation Army policy
  • Match purchase orders, receipts, and invoices for accuracy
  • Prepare and process manual and electronic transfers and payments. Prepare batches and enter invoices into the Acumatica accounting system
  • Print and distribute checks weekly
  • File check copies and paid invoices
  • Respond to all inquiries regarding outstanding invoices including requesting invoice copies from vendors as needed
  • Gather vendor information as required for 1099 filings.
  • Update and maintain W-9 permanent files as necessary.
• Reconciliation/Analysis Activities:
  • Review and reconcile monthly vendor billing statements to ensure accuracy and guard against duplicate or over payments
  • Review, analyze and reconcile endowment and payment exchange accounts - including timely identification and resolution of reconciling items.
  • Review, analyze and reconcile general ledger accounts as assigned, with timely identification and resolution of reconciling items:
  • Review and prepare distribution spreadsheets/check requests for the following, ensuring proper distribution of expenses or billable items:
  • Produce, monitor and review accounts receivable aging reports to ensure and verify the accuracy of any amounts due and highlight potential collectability concerns
• Other:
  • Assist with internal and external audits by preparing requested responses, reconciliations and work papers supported by adequate documentation.
  • Assist with researching or resolving questions from vendors or department directors as requested.
  • Assist with month-end closing and reporting
  • Maintain organized and up-to-date files and documentation
  • Ensure compliance with company policies and procedures
• Other duties as assigned to assist in maintaining financial accuracy and supporting the overall efficiency of the accounting department.

Qualifications

Education/Experience:

• High School diploma or equivalent with beginning level college courses in accounting or related field.
• A minimum of three (2) years’ accounts payable and accounts receivable experience in a computerized accounting environment.
• Experience in a nonprofit or faith-based organization is preferred

Abilities

Skills, Knowledge & Abilities:

• Ability to manage multiple tasks and meet deadlines
• Ability to work with confidential material
• Excellent communication and interpersonal skills
• Takes ownership of tasks and drives projects to completion with limited direction

Computer Skills

• Proficient in Microsoft Office 365
• Advanced Microsoft Excel
• Willingness to learn new software as needed

Certificates And Licenses

• Complete Safe From Harm training, and keep current as needed
• Must have and maintain a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)