Accounts Payable Clerk

Regent Aerospace Corporation; Santa Clarita (CA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Specialist to manage financial records and ensure accurate reporting. In this role, you will compile and maintain data, prepare daily payables, and handle vendor inquiries. Your expertise in accounting software and organizational skills will be vital in auditing invoices and processing payments efficiently. Join a dynamic team where your contributions will help streamline financial operations and enhance vendor relationships. This position offers a supportive work environment that values accuracy and teamwork, making it an exciting opportunity for those looking to advance their careers in finance.

Qualifications

• Associate's degree or equivalent experience required.
• Knowledge of A/P processes in a manufacturing environment essential.

Responsibilities

• Prepares and posts payments to ledgers and databases.
• Audits invoices against purchase orders and approves for payment.
• Monitors accounts payable to ensure timely payments.

Skills

Knowledge of A/P in manufacturing environment

Experience with QuickBooks

Organizational skills

Knowledge of basic mathematics

Ability to interact with a team

Customer contact skills

Computer literate

Written communication skills

Education

Associate's degree (A.A.)

Equivalent experience or training

Tools

QuickBooks

Accounting software

Spreadsheet software

Word processing software

Manufacturing software

Job description

The following description is not intended as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management retains the discretion to add to or change the duties of the position at any time.

Summary

Compiles, classifies records, verifies, and maintains data and payments to accounts payable records. Prepares daily payables. Maintains accurate financial reporting using computerized accounting system. Handles vendor inquiries regarding invoices, billing, and payment status reports. Works within approved budget, implements cost savings measures.

JOB FUNCTIONS

1. Prepares and posts payments to appropriate ledgers, spreadsheets, records, and databases.
2. Prepares, sorts, copies, files, and mails checks, correspondence, and other requested items.
3. Audits invoices against purchase orders, researches discrepancies, and approves for payment.
4. Prepares accounts payable checks.
5. Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
6. Researches and processes charge backs, returns, refunds, freight charges, cost of lost or damaged goods, bad checks, and similar items.
7. Assists with related special projects, as required.
8. Audits freight bills against freight manifests.
9. Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
10. Prepares analysis and summaries of accounts.
11. Monitors accounts payable to ensure payments are accurate and timely.
12. Assists in monthly and annual closings.

As necessary, performs other related duties of which the above representative.

JOB REQUIREMENTS

Specifications of Education and Training, Job Related Experience, and knowledge/abilities are general guidelines based on the minimum experience normally considered essential to the satisfactory performance of this job by the average incumbent. Individual abilities may result in some deviation from these guidelines.

MINIMUM DIRECTLY RELATED JOB EXPERIENCE

Associate’s degree (A.A.) or equivalent from a two-year college or technical school; or one year related experience and/or training or equivalent combination of education and experience.

MINIMUM KNOWLEDGE, ABILITIES, AND SKILLS

1. Knowledge of A/P in manufacturing environment.
2. Experience with QuickBooks.
3. Organizational skills.
4. Knowledge of basic mathematics.
5. Ability to interact with a team of coworkers.
6. Customer contact skills.
7. Computer literate.
8. Able to read and comprehend documentation written in the English language.
9. Written communication skills.

PHYSICAL MOTION

1. Sits at least 65% of each day.
2. Other motions: walking; bending; carry-reaching above; sitting; repetitive motion hand-wrist; repetitive motion elbow-shoulder; fingering; grasping; feeling; hearing; talking; seeing; eye-hand/foot coordination.

DEGREE OF PHYSICAL ACTIVITY

Light work: Exerting up to 10 pounds of force occasionally.

VISUAL DEMANDS

Depth perception, Color perception.

MENTAL PROCESS

1. Remembering.
2. Using mathematics.
3. Scheduling writing.
4. Combining advising.

WORK ENVIRONMENT

Inside work, Noise.

EQUIPMENT

1. Computer hardware and software.
2. Accounting software.
3. Manufacturing software.
4. Spreadsheet software.
5. Word processing software.
6. Copier.
7. Fax machine.