Accounts Payable Clerk

Sinte Gleska; Northern (KY); Hybrid; USD 40,000 - 56,000; Full time

Job summary

Sinte Gleska University (SGU) seeks an Accounts Payable Clerk to provide financial, administrative, and clerical support, ensuring timely payments and controlled expenses by receiving, processing, verifying, and reconciling invoices.

Under the CFO’s supervision, you will code invoices, verify authorization, enter data, and run weekly check payments while maintaining confidentiality and accuracy in the filing system.

Qualifications

• Reviews & verifies all invoices check requests and purchase orders for accuracy including proper coding, making sure proper authorization has been followed and checking the amount to make sure it is correct.

Responsibilities

• Enters all invoices into the accounting system.
• Prepares and processes all invoices for payment, performs check runs on a weekly basis.
• Prepare and processes any manual checks, as needed, including processing of the voucher for payment and updating the accounting system.
• Obtains proper signatures of vendor checks.
• Monitors accounts to ensure payments are current.
• Researches and resolves invoice discrepancies and other issues.
• Corresponds with vendors and SGU Internal departments, responding to inquiries.
• Maintains an accurate, organized, and confidential filing system of all Accounts Payable.
• Reconcile Monthly statements, and end of the year closings.
• Assist with annual audits.

Job description

Under the direct supervision of the Chief Finance Officer, Accounts Payable Clerk will provide financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Requirements

Reviews & verifies all invoices check requests and purchase orders for accuracy including proper coding, making sure proper authorization has been followed and checking the amount to make sure it is correct.

Enters all invoices into the accounting system.

Prepares and processes all invoices for payment, performs check runs on a weekly basis.

Prepare and processes any manual checks, as needed. This includes process of the voucher for payment and updating the accounting system.

Obtains proper signatures of vendor checks.

Monitors accounts to ensure payments are current.

Researches and resolves invoice discrepancies and other issues.

Researches and resolves payment discrepancies.

Corresponds with vendors and SGU Internal departments. Responding to vendor or department inquiries.

Maintains an accurate, organized, and confidential filing system of all Accounts Payable.

Reconcile Monthly statements, and end of the year closings.

Assist with annual Audits.

And any other related duties as assigned by the Supervisor.

Sinte Gleska University (SGU) is a tribally controlled, accredited institution located on the Rosebud Indian Reservation in Mission, South Dakota. Founded to serve the Sicangu Lakota Nation, SGU is dedicated to providing accessible, culturally grounded higher education that empowers students, families, and communities.
Rooted in the Lakota philosophy of Wolakota—living in harmony and balance—SGU integrates academic excellence with Indigenous knowledge, language, and values. The University offers a range of associate, bachelor’s, and master’s degree programs designed to prepare students for meaningful careers, leadership, and lifelong learning.
As a community-focused institution, SGU plays a vital role in strengthening tribal sovereignty, supporting economic development, and preserving Lakota culture for future generations. Faculty and staff are committed to fostering a supportive, inclusive learning environment that reflects both traditional teachings and modern educational practices.
Joining SGU means becoming part of a mission-driven organization dedicated to building a healthy, resilient tribal nation through education, self-determination, and visionary leadership.