Accounts Payable Clerk

DOC; Holyoke (MA); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k with match

ESOP

FSA

Life Insurance

Disability Insurance

Tuition Reimbursement

Fitness & Wellness

Job summary

DOC, a construction management and general contracting firm, seeks an accounts payable professional in Holyoke, MA. You will handle subcontractor invoices, maintain records, and process 1099s, with oversight from the Controller.

The role supports project teams and ensures accurate AP practices in a dynamic construction environment. Knowledge of Vista/Sage 300/Procore is a plus; experience with large-scale projects is preferred.

Qualifications

• High school diploma or GED required.
• 1–2 years of accounting or business school training.
• Familiarity with Vista, Sage 300 and/or Procore is a plus.
• Experience with large-scale construction projects preferred.
• Knowledge of construction contracts and legal requirements.

Responsibilities

• Receive and sort subcontractor requisitions and invoices; verify data and apply classifications.
• Maintain subcontract records and ensure proper filing of changes and contracts.
• Process subcontractor requisitions; verify lien waivers, COIs, and bonding information.
• Maintain subcontractor files; track insurance certificates and bonds.
• Create check run reports for Treasury; ensure checks are signed and mailed.
• Assist project team with invoice/payment inquiries.
• Manage AP vendors in Sage300; set up new vendors and 1099 status.
• Process 1099s annually; post invoices from related entities.
• Enter invoices/requisitions into TimberScan for routing and posting.

Skills

Experience with construction projects

Knowledge of construction contracts

Education

High school diploma or GED

Accounting/business school training (1–2 years)

Tools

Vista

Sage 300

Procore

Job description

About DOC

Our mission is to make a transformative impact on our communities through the exceptional buildings, infrastructure, and relationships we construct—with skill, purpose, integrity, and passion.

Founded in 1879, DOC (Daniel O’Connell’s Sons) is a trusted construction management and general contracting firm serving public and private clients across the Northeast and Florida. We bring together expertise in building and heavy/civil construction to deliver complex, high-impact projects.

At DOC, we believe there’s always a better way to build. Our team is driven by collaboration, accountability, and a commitment to continuous improvement—constantly learning, evolving, and pushing to deliver better outcomes for our clients and communities.

Our Values

• Always do the right thing
• Support and respect the people you work with
• Think like a client
• Be patient and flexible—even when unexpected obstacles arise
• Ensure everyone safely returns to their families

Position Summary

We are seeking a talented accounts payable professional to perform various checking, researching, data entry, electronic filing, and other clerical duties in conjunction with the senior accounting staff. Under the general supervision of the Controller, this person will perform various bookkeeping and accounting duties related to the maintenance of financial records.

Job Responsibilities

• Receive and sort subcontractor requisitions and invoices for material suppliers, cost centers and various miscellaneous expenditures. Verify accuracy, match pertinent data and apply account classification and distribution code. Check contracts, where applicable, for prices, change orders and terms.
• Maintain records to ensure all subcontracts and all change orders are executed properly and filed as required.
• Complete subcontractor requisitions and verify accuracy of lien waivers, certificates of insurance, and any required bonding information as well as internal required documents.
• Maintainsubcontractor’s file to track status of proper insurance certificates and bonds on all subcontracts, including the subcontract value and payable amounts.
• Create check run reports for Treasury Department. Answer any inquiries from checksigners. Make sure all checks are signed and mailed as directed.
• Work with members of the projects to answer any questions regarding open invoices and payments status.
• Manage the account payable vendors in Sage300. Create new vendors ensuring the W9 is properly executed.Determine which vendors require a 1099.
• Process 1099s annually.
• Review and process internal invoices from related entities.
• Open mail and enter both invoices and requisitions into TimberScan for electronic routing, approval and posting.

Position Qualifications

• Knowledge of elementary accounting procedures.
• Familiar with office procedures, accounting payable functions.

Education & Experience

• High school Diploma or equivalent GED required
• One to two years training in accounting or business school.
• Knowledge of Vista, Sage 300 and/or Procore a plus
• Experience with large-scale construction projects.
• Knowledge of construction contracts and legal requirements.

DOC Benefits

• Medical, Dental & Vision
• 401k with company match
• ESOP- DOC is an employee-owned organization
• FSA Account
• Life & Disability Insurance
• Tuition Reimbursement
• Fitness & Wellness benefits

Other Requirements

Employees are expected to adhere to the equal employment opportunity policies and practices of Daniel O’Connell’s Sons in order to ensure that all employees are treated equally and that no distinctions are made in rates of pay, opportunities for advancement, including upgrading, promotion and transfer because of an employee’s age, color, race, religious belief, sex, sexual orientation, handicap or national origin. Equal employment opportunity regardless of race, religion, creed, color, sex, age, national origin, ancestry, disability (including physical, mental, intellectual and learning disabilities), pregnancy or pregnancy related condition, AIDS/HIV, sickle cell trait, genetic information or predisposing genetic characteristics, gender identity or expression, sexual orientation, domestic violence victim status, military status, marital status, or any other classification protected under state or federal law.

$47,000-$52,000 based on experience and location

MA Accounts Payable Clerk

$47,000—$52,000 USD