Accounts Payable & Billing Specialist

American Rheinmetall; Vienna (VA); Hybrid; USD 82,000 - 93,000; Full time

Benefits offered by this job

Health insurance

Company-paid life insurance

401(k)

Paid time off

Education reimbursement

Job summary

American Rheinmetall in Vienna, Virginia, is seeking a qualified A/P and Billing Specialist to join our team. This position requires at least three years of accounting experience and critical responsibilities like managing customer billing for government contracts.

The ideal candidate will work in a hybrid schedule, spending three days a week onsite, and will enjoy competitive benefits such as health insurance and education reimbursement. If you are looking for a fulfilling career supporting our Warfighters, apply today!

Qualifications

• Minimum three years of comprehensive A/P and billing experience.
• Ability to manage multiple priorities and meet deadlines.
• Experience in a government contracting environment is preferred.

Responsibilities

• Manage and oversee customer billing for government contracts.
• Prepare and submit invoices, ensuring accuracy and compliance.
• Oversee all accounts payable activities including processing.

Skills

Interpersonal and professional communication skills

Time management

Problem-solving

Computer literacy (Microsoft Office Suite)

Education

Bachelor's Degree in Accounting or Business Administration

Tools

Microsoft Business Central

Job description

At American Rheinmetall Munitions, we believe in satisfied customers and healthy, engaged employees. We listen to our customers and develop transformational technology that delivers critical lethality capabilities to our Warfighters while also providing challenging and fulfilling careers to our employees.

We are a leader in the design, development and production of critical Soldier lethality solutions including large and medium caliber ammunition families, long-range artillery, and mortar and infantry systems. We are dedicated to supporting today's highest military modernization priorities and committed to delivering unmatched advancements in munitions technologies that empower and protect the members of our U.S. Armed Forces and ensure their safe return home.

In the past two years, we've invested to increase production capabilities by building a new facility and opening two new production lines to support current and future programs as we continue to grow our business and execute our goals. If you're interested in a meaningful career that directly supports our Warfighters, we encourage you to apply today!

We are looking for a qualified A/P and Billing Specialist to join our team in our new Vienna, Virginia office. If you are an accounting professional with at least three years' experience, we invite you to click the apply button to share your qualifications with us.

Salary range $82 - $93k, hybrid schedule 3 days/week onsite.

Competitive benefits include health insurance, company-paid and voluntary life insurance products, 401(k), paid time off, and education reimbursement.

EEO, including veterans and disability

Essential Functions

• Manage and oversee customer billing for government contracts, including cost-plus, T&M, and fixed-price contracts.
• Prepare and submit invoices through customer portals such as WAWF or other government systems.
• Ensure billing accuracy and compliance with contract terms, FAR, and DCAA requirements.
• Reconcile billed amounts to the general ledger and contract funding.
• Oversee all accounts payable activities including full-cycle AP processing.
• Review and approve vendor invoices, expense reports, and payment batches.
• Ensure proper coding and allocation of expenses.
• Maintain vendor records and support annual 1099 reporting.
• Coordinate timely payments while managing cash flow priorities.
• Assist with month-end and year-end close activities.
• Prepare account reconciliations and supporting schedules.
• Support external audits and DCAA audits.
• Maintain compliance with company accounting policies and government contracting regulations.
• Assist with process improvements and internal control initiatives.
• Manage all intercompany activities, including reconciliations, and ensure accurate recording of intercompany transactions.
• Maintain accurate books for materials inventory, including processing invoices through the ERP for matching process; follow up as necessary with Procurement and Materials Handling. Coordinate annual counts, review and post adjustments to inventory as necessary.
• Participate in special projects and other duties as assigned.

SUPERVISORY RESPONSIBILITY

None

Minimum Qualifications

Education

Bachelor's Degree or equivalent in Accounting or Business Administration

Experience

Three years of comprehensive A/P and billing experience

Knowledge, Skills and Abilities (as demonstrated through experience, training and/or testing)

• Well-developed interpersonal and professional communication skills
• Ability to effectively communicate with external and internal customers, leadership, suppliers and other key stakeholders, both orally and in writing
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently and seek clarification on work assignments and priorities as needed
• Ability to work in an international environment and different time zones
• Computer literacy, specifically Microsoft Office Suite (i.e. Word, Excel, Power Point, etc.)
• Ability to identify and resolve problems in a timely manner

Background Prerequisites

Must undergo and meet company standards for background check, employment verification, reference checks and controlled substance testing.

Preferred Qualifications

• Experience in government contracting environment
• Experience with Microsoft Business Central
• Experience working in a FOCI-mitigated company

WORKING CONDITIONS AND PHYSICAL DEMANDS

• Maintaining composure in dealing with executives, customers and staff, occasionally under conditions of urgency and in pressure situations
• Handling sensitive and confidential information
• Occasionally lifting 15-20 pounds
• Frequently maintaining a stationary position
• Continuous keyboard operation
• Hybrid work schedule with the employee expected to be in the office three days per week