Accounts Payable Auditor II

newhavenct.gov; New Haven (CT); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical & Dental benefits

Paid vacation

Paid sick days

Paid personal days

Paid holidays

Life Insurance

Short-Term Disability

City Pension

Job summary

The City of New Haven is seeking an Accounts Payable Auditor II to ensure proper financial control and spending prior to payment authorization by the Controller.

You will review encumbrances, contracts, vouchers, and related records to ensure compliance with directives and procedures while maintaining accuracy and continuity of workflow.

Qualifications

• Graduation from high school supplemented by courses in bookkeeping, accounting, auditing, or a closely related field; and three (3) years of experience in financial control, accounts payable auditing, or related financial operations.
• Knowledge of expenditure auditing and financial control procedures; ability to analyze financial records and transaction documentation; and interpretation of regulatory requirements.
• Ability to learn and apply municipal financial policies, purchasing procedures, expenditure authorization requirements, and related internal controls.
• Proficiency with Microsoft Office applications (Excel, Word) and common email/calendar tools; strong communication and collaboration skills.

Responsibilities

• Audits and reviews financial transactions documents relating to a variety of municipal expenditures, including payment vouchers, purchase orders, requisitions, contracts, and related records.
• Verifies proper authorization, accuracy of calculations, correct account coding, pricing accuracy, and availability of appropriated funds.
• Ensures compliance with applicable financial policies, procedures, and municipal regulations governing expenditure processing.
• Identifies discrepancies or deficiencies in expenditure documentation and takes appropriate steps to resolve issues before payment authorization.
• Confers with personnel from other City departments to resolve problems in the processing of financial transactions and recommends appropriate solutions.
• Consults with administrative superiors regarding the establishment of policies pertaining to the authorization of payments and modifications of existing procedures.
• Assists in maintaining consistent expenditure control procedures to ensure proper financial accountability.
• Resolves routine issues arising during the auditing and verification of municipal expenditures.
• Maintains accurate records and documentation related to expenditure audits and financial reviews.
• Performs related work as required.

Skills

Expenditure auditing

Financial controls

Analytical skills

Confidentiality

Communication

Teamwork

Customer service

Education

High School diploma with bookkeeping courses

Tools

Excel

Word

Outlook

Gmail

Teams

Zoom

Job description

Primary Functions This is responsible financial control work in the analysis, evaluation and verification of municipal expenditures prior to the actual disbursement of funds. The Accounts Payable Auditor II reviews encumbrance documents, contracts, vouchers, and other financial transactions to ensure compliance with established financial directives, policies, and procedures before payment authorization by the Controller. Work requires knowledge of municipal financial controls and expenditure auditing procedures. Emphasis is placed on maintaining accuracy, ensuring compliance with financial regulations, and maintaining continuity of workflow. The employee exercises independent judgment in reviewing transactions and resolving routine problems, while referring policy issues or unusual matters to supervisory staff.

Primary Functions This is responsible financial control work in the analysis, evaluation and verification of municipal expenditures prior to the actual disbursement of funds. The Accounts Payable Auditor II reviews encumbrance documents, contracts, vouchers, and other financial transactions to ensure compliance with established financial directives, policies, and procedures before payment authorization by the Controller. Work requires knowledge of municipal financial controls and expenditure auditing procedures. Emphasis is placed on maintaining accuracy, ensuring compliance with financial regulations, and maintaining continuity of workflow. The employee exercises independent judgment in reviewing transactions and resolving routine problems, while referring policy issues or unusual matters to supervisory staff.

INTERNAL CANDIDATE UNDER CONSIDERATION

Typical Duties And Responsibilities

• Audits and reviews financial transactions documents relating to a variety of municipal expenditures, including payment vouchers, purchase orders, requisitions, contracts, and related records.
• Verifies proper authorization, accuracy of calculations, correct account coding, pricing accuracy, and availability of appropriated funds.
• Ensures compliance with applicable financial policies, procedures, and municipal regulations governing expenditure processing.
• Identifies discrepancies or deficiencies in expenditure documentation and takes appropriate steps to resolve issues before payment authorization.
• Confers with personnel from other City departments to resolve problems in the processing of financial transactions and recommends appropriate solutions.
• Consults with administrative superiors regarding the establishment of policies pertaining to the authorization of payments and modifications of existing procedures.
• Assists in maintaining consistent expenditure control procedures to ensure proper financial accountability.
• Resolves routine issues arising during the auditing and verification of municipal expenditures.
• Maintains accurate records and documentation related to expenditure audits and financial reviews.
• Performs related work as required.

Education, Qualifications & Experience

Graduation from high school supplemented by courses in bookkeeping, accounting, auditing, or a closely related field; and three (3) years of experience in financial control, accounts payable auditing, or related financial operations, preferably within a large or complex organization.

Knowledge, Experience, Skills & Abilities

• Working knowledge of the principles and techniques of expenditure auditing and the ability to apply these to expenditure transactions.
• Knowledge of financial control procedures and their application to municipal expenditure processing.
• Ability to analyze financial records and transaction documentation; identify errors, discrepancies, deficiencies, or irregularities; and recommend appropriate corrective action.
• Ability to interpret and explain the statutory, regulatory, and administrative requirements related to municipal expenditures;
• Ability to learn and apply municipal financial policies, purchasing procedures, expenditure authorization requirements, and related internal control processes.
• Ability to learn and effectively use financial management, expenditure control, accounts payable, and related financial software systems.
• Skill in the use of Microsoft Office applications, including Excel and Word, to create and maintain spreadsheets, documents, reports, and related financial records.
• Competency in using email clients, calendar applications (e.g., Outlook, Gmail) and collaboration tools (e.g., Teams, Zoom) for scheduling and managing correspondence.
• Some knowledge of the operation of modern office; equipment.
• Excellent communication skills, both oral and written, with the ability to work collaboratively with staff, other City departments, external partners, and the general public.
• Strong customer service skills; Ability to respond to vendor inquiries and resolve issues in a professional and courteous manner, even in stressful or difficult situations .
• Strong attention to detail and ability to maintain a high degree of accuracy when reviewing and processing financial transactions and records.
• Ability to maintain confidentiality and exercise appropriate discretion when handling sensitive financial records and information.

Physical Requirements

• Stand
• Wet / humid conditions (non-weather)
• Walk
• Work near moving mechanical parts
• Sit
• Work in high, precarious places
• Touch, handle, or feel
• Fumes / airborne particles
• Reach with hands & arms
• Toxic / caustic chemicals
• Climb or balance
• Outdoor weather conditions
• Stoop, kneel, crouch, or crawl
• Extreme cold (non-weather)
• Talk or hear
• Risk of electrical shock
• Taste or smell
• Work with explosives
• Risk of radiation
• Vibration
• Utilizes computer workstation
• Customer / employee interaction (face-to-face)
• Up to 10 pounds
• Up to 25 pounds
• Up to 50 pounds
• Up to 75 pounds
• Up to 100 pounds
• More than 100 pounds

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a General Fund, "Tested" position. This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees. Bargaining agreements are available to review HERE.

Benefit Information

• Employees become eligible to participate in the Medical & Dental benefit plan provided for members of Local 884.
• Employees may elect a medical plan including prescription drug and dental coverage, for which employees must contribute a portion of the premium cost. Benefit information can be found online HERE, under the Local 884 Clerical & Technical banner.
• paid vacation, paid sick days, paid personal days, and paid holidays.
• Term Life Insurance of $20,000 is provided at no cost to the employee.
• Short-Term Disability coverage is also provided at no cost to the employee.
• General Funded hires into this class are not covered by Social Security and will not pay Social Security taxes. They instead participate in the City Pension; the employee contribution rate is 9% of pay.

The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.

Employment is contingent upon the successful completion of: (1) a pre-employment background check, (2) a pre-employment physical examination, including pre-employment drug screening in accordance with the City