ACCOUNTS PAYABLE ASSOCIATE

Northeast Kingdom Human Services, Inc.; United States; Presencial; USD 27.000 - 33.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health insurance

Dental insurance

403b retirement plan

Paid time off

Holidays

Descripción de la vacante

Northeast Kingdom Human Services (NKHS) is seeking an Accounts Payable Associate to manage vendor invoices, maintain records, and support the Business Office.

The role emphasizes accuracy, timely processing, and positive vendor relations within a nonprofit healthcare setting located in Vermont’s Northeast Kingdom. A high school diploma is required; an associate degree is preferred.

Formación

• High school diploma required; Associates degree preferred.
• 1–2 years of accounting or related experience required.
• Experience in nonprofit or healthcare environments preferred.
• CAPP certification preferred but not required.

Responsabilidades

• Invoice processing and coding to the General Ledger.
• Collect invoices from mail, email, portals, supervisors, managers, and uploads.
• Verify invoice accuracy and required documentation.
• Process payments via check, ACH, direct deposit, or other approved methods.
• Monitor open invoices and maintain timely workflow.
• Maintain accurate vendor master files, including W-9s for 1099 reporting.
• Respond to staff questions related to invoice processing and GL coding.
• Run A/P month-end reporting and reconcile to the GL.
• Help prepare and distribute annual 1099 forms per IRS regulations.
• Scan, file, and maintain records; sort daily mail; back up ordering and inventory.

Conocimientos

Detail-oriented

Organized

Communication skills

Educación

High school diploma

Associate degree

Descripción del empleo

If youre looking for an opportunity to do meaningful work in your community, join the passionate, community-minded team at Northeast Kingdom Human Services (NKHS) is a 501(c)(3) private not-for-profit organization operating with the purpose of promoting a high quality, comprehensive community mental health program in Vermonts beautiful Northeast Kingdom. Our mission is to enrich communities and enhance the ability of individuals and families to improve their lives. NKHS is a Designated Agency contracted with the State of Vermont to provide the highest quality of service in the areas of adults with intellectual/developmental disabilities, children and youth with serious emotional disabilities, and adults with mental health and substance use challenges. We serve the populations of Caledonia, Essex, and Orleans counties through a wide variety of targeted programs for individuals of all ages. NKHS has employees providing case management, community and home supports, residential care, psychiatry, medication management, therapy, vocational supports, school based counseling, emergency care, and respite services. These services are provided annually to nearly 4,000 of our local community members, helping them overcome challenges and achieve health in mind, body, and spirit. Visit us at NKHS.org Check out Life in the NEK of Vermont!

Accounts Payable Associate

Are you detail-oriented, organized, and passionate about delivering excellent service? We're looking for an Accounts Payable Associate to join our team! In this role, you'll oversee the timely processing of vendor invoices and payments, maintain accurate financial and vendor records, and provide exceptional support to both colleagues and vendors. Your work will play an important part in ensuring compliance, supporting financial accuracy, enhancing vendor relationships, and keeping our Business Office operating efficiently and effectively.

Duties & Responsibilities

Invoice Processing & Coding

Collect invoices from mail, email, company specific portals, supervisors, managers, and system uploads.

Verify invoice accuracy and required documentation.

Code invoices accurately to the General Ledger.

Ensure proper authorization according to procurement policies.

Process payments via check, ACH, direct deposit, or other approved methods.

Monitor open invoices and maintain timely workflow.

Vendor Management & Communication

Maintain accurate vendor master files, including W-9s for 1099 reporting.

Serve as contact for vendor inquiries regarding payment status.

Respond to staff questions related to invoice processing and GL coding.

Resolve discrepancies with vendors or staff promptly.

Month-End & Year-End Close

Run A/P month-end reporting and reconcile to the General Ledger.

Help prepare and distribute annual 1099 forms per IRS regulations.

General Business Office Support

Scan, file, and maintain both digital and paper records.

Assist with sorting daily incoming mail.

Back up order office supplies and maintain inventory levels.

Perform other duties as assigned.

Qualifications

High school diploma required; Associates degree preferred.

1–2 years of accounting or related experience required.

Experience in nonprofit or healthcare environments preferred.

CAPP certification preferred but not required.

SALARY & BENEFITS

• $19.50 - $23.84 per hour, depending on qualifications
• Health and dental insurance.
• 403b retirement plan with Agency contribution and match.
• Generous paid time off, 12 sick days and 12 paid holidays.
• Outstanding employee wellness program
• Exceptional benefits package including low-cost medical and dental, short-/long-term disability coverages, life insurance, employee assistance program, and additional optional benefits.