Accounts Payable Associate

J&J Snack Foods; La Vergne (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

J&J Snack Foods Corp. in La Vergne, TN, is seeking an Accounts Payable Associate to process vendor invoices, perform three-way matching, and support month-end closing in a high-volume manufacturing environment.

The ideal candidate will be detail-oriented, organized, and proficient with JDE or similar ERP, Excel, and strong communication with Procurement, Receiving and Finance to resolve discrepancies and ensure timely payments.

Qualifications

• Associate degree in accounting or equivalent from two-year college
• Three to five years of accounts payable, accounting, or related finance experience

Responsibilities

• Process and accurately enter vendor invoices into JDE, ensuring proper coding, approval, and supporting documentation.
• Monitor invoices for proper approval and follow up with internal departments when information or approvals are missing.
• Review Travel & Entertainment reimbursement submissions to ensure compliance with Corporate Policy within the Wells Fargo system.
• Prepare and process scheduled payment batches while ensuring payment accuracy and adherence to established payment terms.
• Reconcile vendor statements and investigate outstanding or disputed items.
• Assist with month end closing activities and reporting.
• Process non-PO invoices in accordance with company policies and approval requirements.
• Maintain accurate vendor account information and respond to vendor inquiries regarding invoices, payments, and account balances.
• Maintain organized electronic and/or physical records in accordance with company policies and audit requirements.
• Research and resolve invoice discrepancies, including pricing, quantity, receiving, duplicate invoice, and purchase order issues.
• Collaborate with Procurement, Receiving, Operations, Finance, and other departments to resolve invoice and payment issues.
• Review invoices for appropriate general ledger account, business unit, cost center, tax treatment, and other required coding.
• Ensure prompt and courteous customer service for both internal and external vendors
• Performs other duties and special projects as assigned.

Job description

POSITION SUMMARY:

The Accounts Payable Associate is responsible for accurately and efficiently processing vendor invoices and payments in a manufacturing environment. This position supports the day-to-day accounts payable function, including invoice entry, three-way matching, vendor account maintenance, payment processing, account reconciliation, and resolution of discrepancies.

The ideal candidate is detail-oriented, organized, analytical, and comfortable working in a high-volume environment with multiple plants, vendors, purchase orders, and general ledger accounts. Experience with J.D. Edwards (JDE) or a similar ERP system is highly preferred.

ESSENTIAL FUNCTIONS:

• Process and accurately enter vendor invoices into JDE, ensuring proper coding, approval, and supporting documentation.
• Monitor invoices for proper approval and follow up with internal departments when information or approvals are missing.
• Review of Travel & Entertainment reimbursement submissions to ensure compliance with Corporate Policy within the Wells Fargo system. Ensure appropriate receipts are attached and meet IRS requirements and ensure appropriate approval signatures are obtained.
• Prepare and process scheduled payment batches while ensuring payment accuracy and adherence to established payment terms.
• Reconcile vendor statements and investigate outstanding or disputed items.
• Assist with month end closing activities and reporting
• Process non-PO invoices in accordance with company policies and approval requirements.
• Maintain accurate vendor account information and respond to vendor inquiries regarding invoices, payments, and account balances.
• Maintain organized electronic and/or physical records in accordance with company policies and audit requirements.
• Research and resolve invoice discrepancies, including pricing, quantity, receiving, duplicate invoice, and purchase order issues.
• Collaborate with Procurement, Receiving, Operations, Finance, and other departments to resolve invoice and payment issues.
• Review invoices for appropriate general ledger account, business unit, cost center, tax treatment, and other required coding.
• Ensure prompt and courteous customer service for both internal and external vendors
• Performs other duties and special projects as assigned.

COMPETENCIES:

• Excellent organization and time management skills.
• Must be a self-starter and be able to accomplish a versatile and evolving workload.
• Excellent in all forms of communication.
• Innovative, problem solver, flexible, and able to juggle multiple priorities.
• Self-motivated, with the ability to multi-task, prioritize, and adapt well to change.
• Strong analytical and mathematical skills to solve complex payables issues.
• Attention to detail with an emphasis on accuracy and quality to minimize risk of errors.
• Ability to process a high volume of invoices.
• Knowledge of JDE accounting software is preferred. Effectively utilizes JDE, Excel, and other financial systems.
• Ability to work independently, as well with vendors and internal partners.

EDUCATION AND EXPERIENCE:

• Associate degree in accounting or equivalent from two-year College.
• Three to five years of accounts payable, accounting, or related finance experience.

TRAVEL REQUIREMENTS:

• None

Disclaimer:This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the team member. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

EEO Statement:J&J Snack Foods Corp.is an equal opportunity employer and prohibits discriminatory employment actions against, and treatment of, employees and applicants for employment based on actual or perceived Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, national origin, ethnicity, alienage, religion or creed, gender, gender identity, pregnancy, marital status, sexual orientation, citizenship, genetic disposition or characteristics, disability or veteran's status, sex offenses, prior record of arrest or conviction, genetic information or predisposing genetic characteristic, status as a victim or witness of domestic violence, sex offenses or stalking and unemployment status.