Accounts Payable Associate

The Poole and Kent Corporation; Baltimore (MD); On-site; USD 50,000 - 58,000; Full time

Job summary

EMCOR Group in Baltimore, MD is seeking an Accounts Payable Associate to process invoices and maintain accounting records. The role ensures vendors are paid accurately by matching invoices with POs and recording data in the accounting system.

The successful candidate will have a degree in accounting or related field and 1–3 years of cost accounting experience, with proficiency in Microsoft Office and accounting software. This is a non-exempt, full-time position on-site.

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or Construction Management.
• 1–3 years of related professional cost accounting experience.
• Strong understanding of general accounting fundamentals and procedures.
• Experience with accounting systems software.
• Proficient in Microsoft Office, especially Excel and Outlook.

Responsibilities

• Compute, classify, record and verify numerical data for accounting records.
• Match vendor invoices with purchase orders and packing slips.
• Enter invoices into accounting software and generate payment lists.
• Assist with month-end A/P accruals and close.
• Support internal and external audits and respond to requests.

Skills

Microsoft Office

Excel

Outlook

Accounts payable

Vendor communication

Education

Bachelor's degree

Tools

Accounting software

Payroll software

Job description

About Us

We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Job Summary

Job Title: Accounts Payable Associate

Location: Baltimore, MD 21227

Reports to: Controller

FLSA Status: Non-Exempt

Company Overview

The Poole and Kent Corporation is a subsidiary of publicly traded EMCOR Group Inc. Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Summary

The Accounts Payable Associate be responsible for processing invoices and maintaining accounting records. The ideal candidate must compute, classify, and record numerical data to keep financial records complete. He or she will perform any combination of routine calculating, posting, and verifying duties to ensure vendors are paid accurately.

#pkcorp

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Compute, classify, record and verify numerical data for use in maintaining accounting records
• Match vendor invoices and purchase orders, packing slips when applicable.
• Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues.
• Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues.
• Enter invoices into accounting software and generate payment list for approval.
• Track tax exempt certificates
• Organize and maintain A/P records.
• Help Controller with A/P accrual at month’s end.
• Close A/P cycle timely to help with monthly accounting closing.
• Assist with audits, both internal and external, by handling all accounts payable related requests.
• Obtain vendor statements and reconcile open payables with their open receivable statement.
• Support CFO and Controller in the finance and accounting activities of the Company and elevate critical and/or sensitive issues to Senior Leadership with recommendation for resolution.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Preferred Education and/or Experience

• A bachelor's degree in Accounting, Business Administration, or Construction Management.
• One to three years of related professional cost accounting experience is required, preferably in the construction industry.
• General accounting fundamentals and concepts required.
• Strong understanding of related accounting practices and procedures.
• Advanced working knowledge of accounting systems software.
• 2- 5 years working in an administrative job, supporting management.
• Working knowledge of federal, state, and city regulations and guidelines.

Computer Skills

• Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
• Must have experience with accounting software.
• Accounts payable experience a strong plus, payroll experience a plus as well.
• Ability to communicate effectively with various departments and outside vendors.

Required Attributes

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

• Must have strong attention to detail.
• Must have strong time management abilities.
• Must have the ability to compile and analyze data, and problem solve.
• Must build positive working relationships with multiple levels of employees and management
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must demonstrate commitment to company values, goals and objectives.

Language Skills

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The physical demands/work environment is typical of an office setting. The employee should expect to sit for long periods in front of a computer. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The employee may expect to work in typical office environment conditions. The noise level in the work environment may be moderate to loud.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affiliation Confirmation Policy.

Geographic Disclosure

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Compensation Range: $50,000 - $58,000 annuallyBenefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.