Accounts Payable Assistant Manager

State of Indiana; Indianapolis (IN); On-site; USD 48,000 - 59,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Retirement plan

Job summary

The State of Indiana, through INDOT, seeks an Accounts Payable Assistant Manager in Indianapolis. You will lead a team handling over 150,000 invoices annually totaling billions in payments, ensuring timely and accurate vendor disbursements to support construction and operations.

This exempt role emphasizes process improvement, workload prioritization, and staff development, with a comprehensive benefits package and a competitive salary starting around $53,222.00 per year.

Qualifications

• Specialized knowledge of public accounting and auditing.
• Specialized knowledge of laws, policies, and procedures for auditing, disbursement, payroll, fixed assets, and bookkeeping.
• Specialized knowledge of agency programs and software.
• Specialized knowledge of agency organization, function, and purpose.
• Specialized knowledge of automated systems.
• Knowledge of State Personnel Department rules, regulations, and policies for staff management.
• Knowledge of Auditor of State payroll systems and processes.
• Ability to analyze and audit accounts, records, transactions, and reports.
• Ability to prepare budgets.
• Ability to plan and conduct professional and complex research.
• Ability to delegate work, set direction, and manage workflow.
• Ability to give feedback and coach employees.

Responsibilities

• Manage workflow to process transactions accurately and timely.
• Prioritize work to meet deadlines, including emergency processing.
• Automate the electronic transfer of funding to employees, vendors, and grantees.
• Coordinate activities with other state agencies.
• Ensure accurate reporting of disbursement data.
• Develop and document unit goals and objectives.
• Develop and implement procedures for accounting and balancing disbursement checks.
• Reconcile accounts where warrants are written.
• Recruit, onboard, and train staff; provide development opportunities.
• Set expectations, monitor progress, and evaluate performance to ensure quality and deadlines.

Skills

Public accounting

Auditing

Payroll systems

Budgeting

Leadership

Staff management

Policy knowledge

Tools

Agency software

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About The Indiana Department Of Transportation

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting‑edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview

As an Accounts Payable Assistant Manager within INDOT’s AP/Travel department, you will lead a team responsible for handling over 150,000 invoices annually totaling $3.7 billion. This position ensures that our vendors are paid accurately and timely, directly supporting INDOT’s construction and operational projects.

Location

This position is with INDOT’s Central Office in Indianapolis.

Salary

The salary for this position traditionally starts at $53,222.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day In The Life

• Manage workflow to aggressively process transactions in an accurate and timely manner.
• Prioritize work within a unit to ensure that deadlines are met. This includes assessment of transactions needing emergency processing.
• Implement procedures to automate the electronic transfer of funding to eligible employees, vendors, and grantees.
• Coordinate and implement such activities as to make this possible through the efforts of other state agencies, such as the Auditor of State’s Office.
• Assure accurate reporting of the disbursement data through various mediums.
• Develop and ensure the writing of unit goals and objectives.
• Develop and ensure the writing and implementation of procedures for the accounting and balancing of accounts in which disbursement checks are written.
• Reconcile accounts in which warrants are written.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees .Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and / or paid leave taken to receive their base biweekly salary.

What You'll Need For Success

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge of the principles and practices of public accounting and auditing.
• Specialized knowledge of federal and state laws, policies, and procedures as they pertain to auditing, accounting, disbursement, payroll, fixed assets, and bookkeeping.
• Specialized knowledge of agency programs and software.
• Specialized knowledge of agency organization, function, and purpose.
• Specialized knowledge of automated systems.
• Specialized knowledge of the State Personnel Department rules, regulations and policies and the ability to apply them in management of staff.
• Specialized knowledge of the Auditor of State payroll systems and processes.
• Ability to analyze and audit accounts, records, transactions, and reports.
• Ability to prepare budgets.
• Ability to plan and conduct professional and complex research.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

A Degree Is Not Required.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may serve as a team lead for an assigned work group.

Benefits Of Employment With The State Of Indiana

The State of Indiana offers a comprehensive benefit package for full‑time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi‑weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully‑funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .