Accounts Payable Assistant

Klarent-Hospitality-Head-Office; United States; Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid Working (4 Day Office/1 Day 0;0

Additional Holiday Days (T&Cs apply)

Monthly social events

Subsidised lunch

Discounted stays across Hilton branded

Discounted car parking

Fully funded apprenticeships – T&Cs

Job summary

Klarent Hospitality in Glasgow seeks an Accounts Payable Assistant to join our finance team. You will manage supplier invoices, maintain vendor records, and support the AP process with accuracy and efficiency.

The role requires prior AP experience, strong Excel skills, and the ability to handle high invoice volumes. We offer hybrid working, career development, and benefits designed to reward your contributions.

Qualifications

• Work experience in accounts payable.
• Basic understanding of bookkeeping and accounts payable principles.
• Demonstrated accuracy and attention to detail.
• Ability to manage large volumes of invoices and data.
• Strong understanding of the end-to-end AP process.
• Proficient use of Microsoft Excel for data handling.

Responsibilities

• Ensure invoices are uploaded into the ERP system daily and investigate discrepancies.
• Process non-PO invoices into the ERP system.
• Maintain vendor records and ledgers and investigate discrepancies.
• Support with AP payment proposal preparation.
• Allocate payments to invoices and perform supplier statement reconciliations.
• Handle AP-related queries and manage the AP mailbox.
• Assist AP Supervisor as required.

Skills

Accounts payable experience

Bookkeeping basics

Attention to detail

Data handling

End-to-end AP knowledge

Tools

Microsoft Excel

Job description

Klarent Hospitality have an exciting opportunity for an Accounts Payable Assistant to join our dynamic team based in our Head Office in Glasgow City Centre. If you thrive in a fast-paced environment and are ready to excite the world of hospitality, this is the job for you!

What We're Looking For:

• Work experience in accounts payable
• Basic understanding of bookkeeping and accounts payable principles
• Hands-on experience with Microsoft Excel
• High degree of accuracy and attention to detail
• Ability to deal with large volumes of data/invoices
• High understanding of end-to-end process of AP

Key Responsibilities:

• Ensure PW invoices have uploaded daily into ERP system correctly, verifying and investigating any discrepancies
• Process non-PO invoices into ERP system
• Maintain vendor records and ledgers, verifying and investigating any discrepancies
• Support with AP payment proposal file
• Allocate payments to invoices
• Supplier statement reconciliations
• Deal with supplier & hotel AP-related queries
• Management of AP mailbox
• Support AP Supervisor as and when required

Why Join Us?

At Klarent Hospitality, we believe in empowering our teams to deliver exceptional service and drive operational excellence. You’ll be part of a collaborative and supportive environment where your contributions make a real impact.

We offer various benefits including:

• Hybrid Working (4 Day Office/1 Day Home)
• Option to buy additional Holiday Days (T&Cs apply)
• Monthly social events
• Subsidised lunch
• Discounted stays across Hilton branded properties worldwide plus 50% off Food and Beverage
• Discounted Car Parking
• Fully funded apprenticeships – T&C’s apply

We pride ourselves on Inspiring Leadership, Respect for our People, Commitment to Diversity & Inclusion and Encouraging Friendly Work Environments.

Klarent Hospitality operates branded hotels in key locations across the UK and Ireland. We will nurture talent and smart investment to drive superior performance and growth.

To find out more, visit https://www.klarenthospitality.com/.

Klarent Hospitality is a leading hotel investment and management company.

We currently manage a portfolio of 12 hotels in the UK and Ireland trading under prestigious, international brands such as Hilton, Hilton Garden Inn and DoubleTree by Hilton

Klarent Hospitality was established in 2015 and we have a proven track record in delivering operational excellence, exceptional customer experiences and superior performance through people development, active management and smart investment.

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