Accounts Payable and Procurement Manager

Grace Place for Children and Families, Inc.; Naples (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Grace Place for Children and Families, Inc. seeks an Accounts Payable and Procurement Manager in Naples, Florida. The role oversees general accounting tasks, procurement support, vendor management, and compliance with grant requirements while supporting the CFO.

You will process invoices, reconcile expenses, coordinate purchasing, maintain vendor records, and assist with month-end closes. A bachelor’s degree and at least three years of accounting experience are required along with proficiency in

Qualifications

• Bachelor’s degree required.
• Minimum of 3 years of accounting and bookkeeping experience.
• Ability to meet deadlines and maintain accuracy.

Responsibilities

• Perform AP processes, vendor invoicing, and reimbursements.
• Support month-end close and internal controls.
• Maintain vendor records and W-9s; assist with audits.

Skills

Attention to detail

Deadline driven

Organizational skills

Teamwork

Problem solving

Education

Bachelor's degree

Tools

Financial Edge

Microsoft Excel

Data management systems

Job description

Job Title: Accounts Payable and Procurement Manager

Reports to: Chief Financial Officer

Classification: Exempt

Supervisory Responsibilities: None

Date: 7/2/2026

Our Mission: Grace Place puts faith into action - providing pathways out of poverty by educating children and families.

Summary/Objective:

Responsible for performing general accounting and procurement support functions, including preparing and processing purchase requisitions, purchase orders, accounts payable, cash disbursements, credit card reconciliations, employee expense reimbursements, and new vendor setup. Maintains accurate financial records and supporting documentation, assists with monthly financial close activities, and supports the Chief Financial Officer in the day-to-day operations of the accounting department. Ensures transactions are processed accurately, timely, and in compliance with organizational policies, internal controls, and applicable grant and regulatory requirements.

Essential Duties and Responsibilities:

• Accounting and Accounts Payable:
• Prepare and process vendor invoices accurately and in a timely manner.
• Reconcile and pay employee reimbursements and corporate credit card statements.
• Review, process, and reconcile employee expenses for reimbursement.
• Complete all state solicitation registrations.
• Assist with month-end and year-end closing activities related to A/P.
• Assist with accounts receivable.
• Record cash and credit card receipts.
• Assist with preparation and coordination of the audit process by preparing the requested documentation.
• Assist with implementing and maintaining internal financial controls and procedures.
• Maintain accurate vendor records, including W-9’s, insurance certificates, and payment information.

Essential Duties and Responsibilities - Procurement:

• Assist in developing an organization purchasing policy and train department heads on proper documentation and general ledger coding.
• Coordinate procurement activities for office operations, programs, and special projects by partnering with Facilities and Department heads on all companywide purchasing (i.e. obtaining competitive bids or quotes).
• Review facility contracts and prior purchasing patterns to recommend future potential savings by consolidating purchase requests (i.e. Cleaning supplies, toilet paper, copy paper, office supplies, etc.).
• Maintain procurement records, vendor files, contracts, and supporting documentation for audit and compliance purposes.
• Monitor purchasing activities against approved budgets.
• Identify opportunities for cost savings and process improvements.
• Research vendors and recommend cost-effective purchasing solutions that meet organizational needs.
• Work collaboratively with program managers to forecast purchasing needs and support program implementation.
• Perform other procurement-related duties as assigned to support the organization’s mission and operational needs.

Essential Duties and Responsibilities - Other:

• Assist with training on entering donation receipts in Raiser’s Edge and support the flow of information among the Development, Accounting, and newly reorganized Data departments once the position(s) are filled.
• Support the implementation and ongoing maintenance of internal financial controls and procedures for the Data team’s entry of donation receipts and related documentation.
• This position has cross-departmental responsibilities for training and entry for all Blackbaud systems.
• Collaborate and cross-train with Data, IT, and Accounting on accounting requirements related to contracts, payments, invoices and posting of tuition revenue and the G/L reconciliation in Financial Edge.
• Other Adhoc analysis as requested.

Qualifications:

Education

• Minimum requirement of a bachelor’s degree.
• Experience:
• Minimum of 3-years of previous experience in general accounting and bookkeeping.
• Perform the physical requirements necessary to meet job requirements.
• Personal qualities of integrity, credibility, and a commitment to and passion for the mission of Grace Place.

Knowledge, Skills, and Abilities:

• Proficiency in Financial Edge, Microsoft Excel, and use of data management systems.
• Possess technical accounting skills including pivot tables and charts.
• Knowledge of accounting principles, practices, and financial reporting.
• Must have display attention to detail and accuracy.
• Must be deadline-driven, organized, and demonstrate initiative.
• Possess scheduling, monitoring, and planning skills.
• Demonstrate adaptability and teamwork.
• Will have access to and use of confidential and must have a good sense of diplomacy.
• Highly organized, detail-oriented, and ability to work independently, competently, and efficiently in a multi-task environment.
• The ability to deal effectively with people from different backgrounds, experience levels and in all types of situations. Must have the capability to evaluate problems accurately and display good judgment.
• Ability to operate standard office equipment including but not limited to computers, copiers, calculators, and facsimile machines.
• Perform the physical requirements necessary to meet job requirements.
• The following competencies are organizational in nature in that all Grace Place employees are expected to exhibit these competencies and will be part of the basis for their performance evaluation.
• Work Ethic and Commitment Extent to which the employee takes pride in his or her work and is dedicated and committed to excellence in personal goals and organizational mission. Extent to which a significant volume of quality work is performed efficiently in a specified period of time; employee is a peak performer with a high energy level.
• Initiative and Problem-Solving Degree to which employee takes active steps to set and achieve tasks/goals on a timely basis. Is a self-starter and solution-seeker who possesses a sense of urgency and takes action with minimal instruction. Is able to identify issues/problems and possible solutions and is willing to act on the solutions.
• Service Orientation Extent to which the employee understands and exhibits behaviors that enhance and improve the experience of various stakeholders: students/families, volunteers, donors/supporters, and community partners. Knows and acts upon what it takes to deliver value. Makes a genuine effort to listen to stakeholders and seeks to understand and resolve needs/issues.
• Judgment and Decision-Making Ability to arrive at sound decisions in a timely manner with positive results. Understands and utilizes core values of organization and relevant policies and seeks appropriate guidance when needed.
• Quality, Care, and Dependability Extent to which work is accurate, thorough, and neat. Degree of reliability in performing tasks, following instructions and meeting deadlines. Employee possesses the ability to produce reliable work without follow-up or inspection.
• Teamwork and Interpersonal Relations Extent to which employee is positive and projects a willing-to-please attitude, cooperation, and team spirit. Understands goals of the department, as well as collaboration with other departments, and is willing to accommodate the personnel, tasks, and situations involved to accomplish department and organizational goals. Consider employee relationships with other staff, volunteers, students/families, and community partners.
• Communication Skills (oral and written) Communicates effectively and accurately both orally and in writing with individuals and groups; presents ideas in an organized, clear, and concise manner; employs tact and discretion; listens well; offers appropriate feedback. Listens to others. Communicates with a clear message and is open to different perspectives. Ensures that the receiver hears and understands the message.
• Job Knowledge and Technical Skills Extent to which the employee possesses the practical and technical knowledge of duties, functions, work safety procedures, policies, and takes responsibility for reviewing and upgrading areas of expertise and development of new skills as needed.
• Planning and Organizing Level of effectiveness in planning and organizing daily work. Ability to achieve short- and long-range objectives. Assess organization of work and time management skills.
• Professional Image Extent to which the employee projects a professional image through appearance, conduct, and work areas.

Background Screening Requirement

All applicants must successfully complete required State and National background screening as a condition of employment prior to beginning work at Grace Place for Children and Families. Screening is conducted in accordance with applicable Florida law, including Chapter 435, Florida Statutes, and, when applicable, Chapter 408, Florida Statutes.
Background screening includes fingerprinting for FDLE and FBI criminal history checks and review through the Florida Care Provider Background Screening Clearinghouse. Employment is contingent upon receipt, review, and approval of screening results.
Clearinghouse
Clearinghouse | Florida Agency for Health Care Administration

Grace Place values diversity in the workplace and among our partners and other stakeholders.

It is the policy of Grace Place to provide equal employment opportunities to all qualified employees and applicants based on experience, training, education, and ability to do the available work without regard to race, color, religion, sex, national origin, age, disability, marital status, pregnancy, veteran status, sexual orientation, gender identity, genetic information or any other protected characteristic under applicable law. This policy relates to all phases of employment, including, but not limited to, recruiting, employment, placement, promotion, transfer, demotion, reduction of workforce and termination, rates of pay or other forms of compensation, selection for training, the use of all facilities, and participation in all company-sponsored employee activities. Provisions in applicable laws providing for bona fide occupational qualifications, business necessity or age limitations will be adhered to by Grace Place where appropriate.

Employees and applicants shall not be subjected to harassment, intimidation or any type of retaliation because they have (1) filed a complaint; (2) assisted or participated in an investigation, compliance review, hearing or any other activity related to the administration of any federal, state or local law requiring equal employment opportunity; (3) opposed any act or practice made unlawful by any federal, state or local law requiring equal opportunity; or (4) exercised any other legal right protected by federal, state or local law requiring equal opportunity.

The above-mentioned policies shall be periodically brought to the attention of supervisors and shall be appropriately administered. It is the responsibility of each supervisor at Grace Place to ensure affirmative implementation of these policies to avoid any discrimination in employment. All employees are expected to recognize these policies and cooperate with their implementation. Violation of these policies could be considered a disciplinary offense.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without