Accounts Payable Analyst

General Dynamics; Norfolk (VA); On-site; USD 29,000 - 39,000; Full time

Job summary

General Dynamics NASSCO in Norfolk, Virginia, is seeking an Accounts Payable Analyst to join the Finance team. You will handle vendor invoices, labor payments, and travel reimbursements while supporting internal controls and audit readiness.

Ideal candidates have 3–4 years of accounting experience, strong Excel skills, and the ability to multi-task in a fast-paced environment. The role runs 7am–4pm with a 1-hour lunch and requires a credit check.

Qualifications

• 3-4 years of relevant accounting experience
• Proficiency in Excel is a must
• Typing and 10-key by touch
• Ability to multi-task
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Open to change and willing to learn new skills
• Ability to follow-up on pending issues
• Ability to meet deadlines

Responsibilities

• Codes invoices and expenses into the financial system per standard procedures
• Handles vendor correspondence via mail, phone, fax or email
• Investigates and resolves problems with expense reports, travel requests, invoices and POs
• Ensures proper signatories and adherence to authority before payment
• Ensures documentation meets FAR requirements for government contractors
• Executes SOX controls and records evidence
• Enters invoices into the financial system for voucher creation
• Sets up and maintains recurring lease/rent vouchers
• Processes travel requisitions for per diem and reimbursements
• Acts as primary contact for travel agency and lodging arrangements
• Prepares batch check runs weekly and off-cycle as needed
• Files and distributes accounting documents and reports
• Manages credit card user accounts and reconciliations
• Supports audits as applicable
• Performs other duties to support Finance

Skills

Excel

Attention to detail

Multi-tasking

Written and verbal communication

Job description

General Dynamics NASSCO is a proud member of the General Dynamics Marine Systems business unit. In addition to ship construction, our capabilities include advanced ship repair, conversion, and maintenance for both commercial and national defense assets. We encourage you to learn more about our open positions and how you can become part of the important and exciting work we do here at NASSCO. Come join our team!

We currently have an exciting opportunity in our Finance department. This position specifically is located in Norfolk, Virginia. We are looking for a Accounts Payable Analyst. The hours are 7am- 4pm with a 1 hr lunch. Candidate must be able to pass a credit check.

Pay Range: $21.31 - $28.41

Shift :

ALL

Security Clearance

No Clearance

ESSENTIAL FUNCTIONS AND PURPOSE

This Position Will Include The Following Functions

• Provides accounting and administrative services related to the efficient maintenance and processing of accounts payable transactions to include, but limited to, travel-related requests, credit card reconciliations, purchased labor payments, and all other vendor and supplier accounts payments
• Ensures that related financial procedures and policies are executed and followed without exception to maintain a solid control environment
• Supports internal and external audits of compliance to financial standards and government contracting regulations

POSITION DEMANDS

Typically has 3-4 years of relevant accounting experience. Proficiency in Excel is a must. Typing and 10-key by touch. Ability to multi-task. Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Open to change and willing to learn new skills. Ability to follow-up on pending issues. Ability to meet deadlines.

PHYSICAL REQUIREMENTS

• Carrying
• Lifting
• Walking
• Climbing
• Pulling
• Must be able to go on vessels
• Crawling
• X
• Sitting
• X

Visual Requirements

• Crouching
• Standing
• X
• Hearing
• Stooping

Other

• Kneeling
• X
• Talking

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to sit for long periods of time, use hands and fingers, handle or feel objects or controls, and to talk and hear. The noise level in this environment is usually moderate.

WORKING RELATIONSHIPS

Reports to the Manager of Accounting. Works closely with the Finance team and the Supply Chain organization. Regular interaction with internal requisitioners, department heads and managers, temporary staffing agencies, travel agency, and all other suppliers and subcontractors.

PRINCIPAL RESPONSIBILITIES

• Codes invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system
• Handles all vendor correspondence via postal service, phone, fax or email
• Investigates and resolves problems associated with processing of expense reports, travel requests, invoices and purchase orders
• Ensures proper signatories and adherence to internal delegation of authority prior to payment
• Ensures documentation requirements are met in accordance with FAR for government contractors, as applicable, prior to payment
• Executes all SOX controls and records evidence of such
• Enters invoices into financial system for voucher creation
• Sets up, reviews and maintains recurring lease and/or rent vouchers in the financial system
• Processes travel requisitions for per diem payments and expense report reimbursements
• Acts as primary point of contact for travel agency to include processing direct pay lodging amenities for travelers
• Prepares batch check runs weekly and off cycle check runs as needed
• Files, maintains, and distributes accounting documents, records and reports
• Sets up and maintains credit card user accounts and ensures credit card holders submit expense reconciliations for proper recordation in financial system
• Supports audits as applied
• Performs other duties as required to support the Finance Department

ACCOUNTABILITY

All policies and procedures relating to job execution are followed and maintained with the changing environment as needed. Voucher processing and payments are timely and accurate. Deadlines and cutoffs are met to support financial reporting and other needs. Problems and issues are escalated when appropriate. Cash disbursements can be as high as $300M in an annual period. Purchased labor headcount can get as high as 1,000.

UNIQUE/ADDITIONAL REQUIREMENTS

Regular, reliable attendance on-site is an essential function of the job. A credit check will be required for this position.

General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.

To learn more about applicant rights under federal law, click here:

“Know Your Rights: Workplace Discrimination is Illegal” Poster | U.S. Equal Employment Opportunity Commission

Know Your Rights: Workplace Discrimination is Illegal

If you have a disability that impacts your ability to complete the job application process and would like to request an accommodation, please contact our Human Resources Department.

Call [phone]. This contact information is for accommodation requests only, not to inquire about the status of applications. NASSCO is an Equal Opportunity / Individuals with Disabilities / Protected Veterans Employer